State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- PR 3021-1 MARINA HARBOR PASS HANG TAG
- Solicitation number
- RFQ 171 260000000199 1
- Issued by
- Michigan
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State of Michigan Print & Mail Management Terms & Conditions
This document outlines the terms and conditions for vendors seeking to provide print and mail management services to the State of Michigan. All prospective vendors must be pre-qualified with Print & Mail Management (PMM) and registered as State of Michigan vendors accepting Electronic Funds Transfer (EFT) payments prior to bid submission. Pre-qualification requires approximately one week and can be initiated by contacting Andrew Hale at 517-636-0092 or halea3@michigan.gov. Bids must be submitted online and include all costs, including freight to the delivery dock located at 7461 Crowner Drive, Lansing, Michigan 48913. Bids must be priced F.O.B. Destination with prepaid freight, and late submissions will not be accepted. The General Services Building dock operates Monday through Friday from 8:00 AM to 3:30 PM, excluding standard holidays. Drivers must obtain an entry pass at the front office before accessing the dock and will need valid identification.
Shipments requiring pallets must comply with specific packaging and labeling standards, including single-face hardwood pallets with three 2" x 4" runners, deck boards with 3/4" minimum thickness, and two-way entry capability. Pallets must measure between 44"-48" in length, 36"-48" in width, with a maximum height of 5'6" and gross weight not exceeding 4,000 pounds. All cartons must be uniformly sized and labeled with commodity numbers, descriptions, purchase order numbers, piece counts, and carton totals. No under-runs will be accepted, and any over-runs are at the vendor's expense. For direct shipments to locations other than the main dock, vendors must submit signed packing slips to Andrew Hale via fax at 517-636-7732 or email at halea3@michigan.gov, along with shipment notification and expected arrival times. Invoices should be emailed to DTMB-PrintingServices@michigan.gov and entered into the VSS system. All material becomes State property, and vendors must provide electronic copies in source software format including all revisions, fonts, and images, as well as PDF format copies upon request.
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Other files
| File | Type | Posted |
|---|---|---|
| Standard Contract Terms - Short Form.pdf | ||
| PR 3021-1 Marina Harbor Pass Hang Tag BID REQUEST 3-26.docx | DOCX document | |
| PR3021-1.pdf |
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State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .