State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- DCH 669 FEE FOR SERVICE HANDBOOK
- Solicitation number
- RFQ-171-250000000566-1
- Issued by
- Michigan
About this file
The document is a set of Print & Mail Management Terms and Conditions from the State of Michigan, specifically detailing procurement requirements for printing services. The contract opportunity involves producing 95,000 DCH 669 Fee For Service Handbooks, with specifications requiring 4-page covers printed on 80# #3 Gloss Enamel with 4/4 color printing and bleeds, and 20-page text sections on 60# White Offset uncoated paper. The printing must be completed within 15-20 business days after proof approval, with 75,000 copies to be shipped to TGI DIRECT in Ann Arbor and 20,000 copies returned to the General Services Building in Dimondale. Bidders must be pre-qualified, with a response window from July 24, 2025, to July 29, 2025.
Vendors must be pre-qualified with Print & Mail Management (PMM) and registered with the State of Michigan, accepting electronic funds transfer (EFT) payments. The procurement will be awarded based on best price and value, with the lowest bidder not guaranteed contract selection if quality concerns exist. Specific pricing details are not disclosed, but freight costs must be included in the bid with no additional billing permitted. Vendors must submit detailed quote letters, with incomplete documentation resulting in bid disqualification. Delivery requirements are strict, including specific pallet specifications, labeling protocols, and delivery hours between 8:00 am and 3:30 pm, Monday through Friday, excluding standard holidays. Electronic copies of all materials must be submitted in source software and PDF format.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| TGI Receiving Requirements.pdf | ||
| DCH 669 Fee For Service Handbook BID REQUEST 7-25.docx | DOCX document | |
| standard-contract-terms-short-form (7) (7) (1).docx | DOCX document | |
| DCH-669-Final-2-2024.pdf |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .