State of Illinois - veterans affairs 53814- 27-497DVA-QUINC-B-53814.pdf

PDF 575 KB Posted Sep 9, 2026

Attached to: FY27-FY31 Fire Alarm Maintenance and Inspections - Edward
Solicitation number: 27-497DVA-QUINC-B-53814
Issued by: Adams County, Illinois

About this file

Written by GovTribe AI · Sep 11, 2026

This is a bid solicitation document from the State of Illinois Department of Veterans Affairs for fire alarm maintenance and inspection services at the Illinois Veterans Home Quincy (IVHQ), specifically for the Edwards Fire Alarm system in the Hammond Hall Building. The procurement seeks a five-year contract term spanning fiscal years 2027 through 2031. The scope of work includes quarterly testing and inspection of the Edwards Fire Alarm Panel and equipment, straight-time maintenance and repair services (Monday through Friday, 8:00 AM to 5:00 PM), overtime maintenance and repair services (Monday through Friday, 5:00 PM to 8:00 AM, and Saturdays), and emergency maintenance and repair services (Sundays and holidays). The solicitation contains 20 line items covering services across all five fiscal years. Responses are due on September 25, 2026, at 11:00 AM. A mandatory pre-bid conference and facility walkthrough will be held on Thursday, September 17, 2026, at 10:30 AM at Hammond Hall, 720 Sycamore Street, Quincy, Illinois 62301. The bid is classified as an open market small purchase (Type Code 95) with electronic quotes permitted.

The procurement is not designated as a small business set-aside, and there are no Business Enterprise Program (BEP) or Veteran Business Program (VBP) participation goals. Pricing shall be submitted on a per-unit basis for the quarterly inspections (measured in each occurrences) and hourly rates for maintenance and repair services across the three service-level categories. The contract documents and specifications are available through the Illinois General Services procurement portal, with the primary contact being Chantel Baker at the Illinois General Store location in Quincy. Inquiries and submissions should be directed to the listed contact information, with payment to be made to IVHQ Accounts Payable at 1707 North 12th Street, Quincy, Illinois 62301.

View the file

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Additional NIGP CodeAdditional NIGP Code: : 99000, 34016, 93609, 93633, 34000, 34015, 3402099000, 34016, 93609, 93633, 34000, 34015, 34020

Responses Due Responses Due in 16 Days, 17 Hours, 57 Minutesin 16 Days, 17 Hours, 57 Minutes

Header InformationHeader Information

Bid Number:Bid Number: 27-497DVA-QUINC-B-5381427-497DVA-QUINC-B-53814 Description:Description: FY27 - FY31 IVHQ Fire Alarm Maintenance and inspection -FY27 - FY31 IVHQ Fire Alarm Maintenance and inspection -

EdwardsEdwards Bid OpeningBid Opening Date:Date:

09/25/202609/25/2026

11:00:00 AM11:00:00 AM

Purchaser:Purchaser: Chantel BakerChantel Baker Organization:Organization: DVA - Veterans AffairsDVA - Veterans Affairs

Department:Department: QUINCYVH497 - Quincy VeteransQUINCYVH497 - Quincy Veterans

HomeHome Location:Location: AC001 - Quincy Veterans HomeAC001 - Quincy Veterans Home

Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: 95 - Small Purchase95 - Small Purchase Allow ElectronicAllow Electronic Quote:Quote:

YesYes

Alternate Id:Alternate Id: RequiredRequired Date:Date:

Available Date :Available Date : 09/02/2026 09/02/2026

01:02:12 PM01:02:12 PM

Info Contact:Info Contact: Bid Type:Bid Type: OPENOPEN Informal Bid Flag:Informal Bid Flag: NoNo

Purchase Method:Purchase Method: Open MarketOpen Market

Pre Bid Conference:Pre Bid Conference: IVHQ will hold a MANDATORY Pre-Bid conference to walkthrough the facilities on Thursday September 17th, 2026 at 10:30 am meeting at Hammond Hall 720 Sycamore St, Quincy, IllinoisIVHQ will hold a MANDATORY Pre-Bid conference to walkthrough the facilities on Thursday September 17th, 2026 at 10:30 am meeting at Hammond Hall 720 Sycamore St, Quincy, Illinois 62301.62301.

Bulletin Desc:Bulletin Desc: Fire Alarm Maintenance and inspection for Edwards system at the Illinois Veterans Home Quincy - Hammond Hall Building for a five year term.Fire Alarm Maintenance and inspection for Edwards system at the Illinois Veterans Home Quincy - Hammond Hall Building for a five year term.

Ship-to Address:Ship-to Address: Chantel BakerChantel Baker

Illinois General StoreIllinois General Store

1707 North 12th St1707 North 12th St

Quincy, IL 62301Quincy, IL 62301

USUS

Email: chantel.baker@illinois.govEmail: chantel.baker@illinois.gov

Phone: (217) 222-8641Phone: (217) 222-8641

Bill-toBill-to Address:Address:

IVHQ ACCOUNTS PAYABLEIVHQ ACCOUNTS PAYABLE

1707 N 12TH STREET1707 N 12TH STREET

QUINCY, IL 62301QUINCY, IL 62301

USUS

Email: DVA.QUINCY.ACCOUNTSPAYABLE@ILLINOIS.GOVEmail: DVA.QUINCY.ACCOUNTSPAYABLE@ILLINOIS.GOV

Phone: (217) 222-8641 Ext. 207Phone: (217) 222-8641 Ext. 207

Print Format:Print Format:

File Attachments:File Attachments: 7-21-26- Contract - Fire Alarm Repair and Maint - Edwards System - Hammond Hall.docx7-21-26- Contract - Fire Alarm Repair and Maint - Edwards System - Hammond Hall.docx

Form Attachments:Form Attachments:

Required Quote AttachmentsRequired Quote Attachments

Desired Attachment NameDesired Attachment Name DescriptionDescription

SPO Name:SPO Name: Ashley StreckAshley Streck

Is this a Small Business Set AsideIs this a Small Business Set Aside Procurement?:Procurement?:

NoNo

Is there a BEP/VBP Participation Goal? :Is there a BEP/VBP Participation Goal? : NoNo

Link to Original Contract :Link to Original Contract :

Item InformationItem Information

1-5 of 201-5 of 20

11 22 33 44

Item # 1: ( 990 - 42 ) Item # 1: ( 990 - 42 ) FY27 Quarterly testing and inspection of the Edwards Fire Alarm Panel and equipmentFY27 Quarterly testing and inspection of the Edwards Fire Alarm Panel and equipment

NIGP Code:NIGP Code: 990-42990-42

Fire and Safety Services Fire and Safety Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

4.04.0 EA - EachEA - Each

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Bid Solicitation: 27-497DVA-QUINC-B-53814Bid Solicitation: 27-497DVA-QUINC-B-53814

9/8/26, 6:02 PM State of Illinois - General Services - Bid Solicitation - 27-497DVA-QUINC-B-53814 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-497DVA-QUINC-B-53814&external=true&parentUrl=close 1/3 javascript:downloadFile('1759237');

javascript:viewItemPage(2) javascript:viewItemPage(3) javascript:viewItemPage(4)

Additional NIGP CodeAdditional NIGP Code::

Item # 2: ( 990 - 42 ) Item # 2: ( 990 - 42 ) FY27 Straight Time Maintenance & Repair Rate (M-F 8am to 5pm)FY27 Straight Time Maintenance & Repair Rate (M-F 8am to 5pm)

NIGP Code:NIGP Code: 990-42990-42

Fire and Safety Services Fire and Safety Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

40.040.0 HR - HourHR - Hour

Item # 3: ( 990 - 42 ) Item # 3: ( 990 - 42 ) FY27 Overtime Maintenance and Repair Rate (M-F 5pm to 8am and Saturdays)FY27 Overtime Maintenance and Repair Rate (M-F 5pm to 8am and Saturdays)

NIGP Code:NIGP Code: 990-42990-42

Fire and Safety Services Fire and Safety Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

4.04.0 HR - HourHR - Hour

Item # 4: ( 990 - 42 ) Item # 4: ( 990 - 42 ) FY27 Emergency Maintenance & Repair Rate (Sundays and Holidays)FY27 Emergency Maintenance & Repair Rate (Sundays and Holidays)

Fire and Safety Services Fire and Safety Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

2.02.0 HR - HourHR - Hour

Item # 5: ( 990 - 42 ) Item # 5: ( 990 - 42 ) FY28 Quarterly testing and inspection of the Edwards Fire Alarm Panel and equipmentFY28 Quarterly testing and inspection of the Edwards Fire Alarm Panel and equipment

Fire and Safety Services Fire and Safety Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

4.04.0 EA - EachEA - Each

1-5 of 201-5 of 20

11 22 33 44

ExitExit

File details come from the government source that posted it. Updated Sep 11, 2026.