State of Illinois - secretary of state - Bid Solicitation - 27-350SOS-PHYSE-B-54614.pdf

PDF 550 KB Posted Oct 27, 2026

Attached to: Fire Pump System for Stratton Building
Solicitation number: 27-350SOS-PHYSE-B-54614
Issued by: St. Clair County, Illinois

About this file

Written by GovTribe AI · Oct 29, 2026

This Invitation for Bid (IFB) from the Illinois Secretary of State, Department of Physical Services, requests bids for replacing the existing fire pump system at the Stratton Building located at 401 South Spring Street, Springfield, IL 62706. The procurement involves one unit of fire protection equipment and systems (NIGP Code 936-33). A mandatory pre-bid meeting is scheduled for Thursday, October 29, 2026, at 10:00 AM at the Howlett Building, 501 S 2nd Street, Room 037, Springfield, IL 62756. Responses are due by November 11, 2026, at 2:00 PM. The procurement is open market with electronic quotes permitted. Vendors must submit a signed offer and contract along with vendor disclosure documentation as required attachments. Final drawings are provided as reference materials for the project.

This procurement is not designated as a small business set-aside and contains no BEP/VBP participation goals. Pricing is to be submitted on a per-unit basis with quantities and unit costs to be specified in vendor proposals. The contact for inquiries is Katie Speck at Kspeck@ilsos.gov, with Dave Littrell serving as the Sourcing Procurement Officer. An amendment dated October 21, 2026, clarified the mandatory pre-bid meeting time and location. The ship-to address is the ILSOS Physical Services Winchester Warehouse at 3701 Winchester Road, Springfield, IL 62707, while invoices should be directed to ILSOS Physical Services Fiscal Operations at 501 South 2nd Street, Room 014, Howlett Building, Springfield, IL 62756.

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Responses Due Responses Due in 14 Days, 21 Hours, 14 Minutesin 14 Days, 21 Hours, 14 Minutes

Header InformationHeader Information

Bid Number:Bid Number: 27-350SOS-PHYSE-27-350SOS-PHYSE-

B-54614B-54614 Description:Description: Fire Pump System forFire Pump System for

Stratton Building inStratton Building in

SpringfieldSpringfield

BidBid OpeningOpening Date:Date:

11/11/202611/11/2026

02:00:00 PM02:00:00 PM

Purchaser:Purchaser: Katie SpeckKatie Speck Organization:Organization: SOS - Secretary of StateSOS - Secretary of State

Department:Department: PHYSERV350 -PHYSERV350 -

Physical ServicesPhysical Services Location:Location: AP001 - Physical ServicesAP001 - Physical Services

Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: 10 - Invitation for Bid (IFB)10 - Invitation for Bid (IFB) AllowAllow ElectronicElectronic Quote:Quote:

YesYes

Alternate Id:Alternate Id: 27PS729008 27PS729008 RequiredRequired Date:Date:

AvailableAvailable Date :Date :

10/19/2026 10/19/2026

03:40:48 PM03:40:48 PM

Info Contact:Info Contact: Katie Speck -Katie Speck -

Kspeck@ilsos.govKspeck@ilsos.gov Bid Type:Bid Type: OPENOPEN InformalInformal

Bid Flag:Bid Flag:

NoNo

Purchase Method:Purchase Method: Open MarketOpen Market

Pre Bid Conference:Pre Bid Conference: ** MANDATORY PRE-BID MEETING** Date: Thursday, October 29, 2026 10:00 AM Location: Howlett Building, 501 S 2nd Street, Rm 037, Springfield, IL 62756** MANDATORY PRE-BID MEETING** Date: Thursday, October 29, 2026 10:00 AM Location: Howlett Building, 501 S 2nd Street, Rm 037, Springfield, IL 62756

Bulletin Desc:Bulletin Desc: Illinois Secretary of State is requesting bids from qualified vendors for replacing the existing fire pump system in the Stratton Building, located at 401 South SpringIllinois Secretary of State is requesting bids from qualified vendors for replacing the existing fire pump system in the Stratton Building, located at 401 South Spring

Street, Springfield, IL 62706. Please see attached IFB Document for more details. *Mandatory Pre-Bid MeetingStreet, Springfield, IL 62706. Please see attached IFB Document for more details. *Mandatory Pre-Bid Meeting

Ship-to Address:Ship-to Address: ILSOS PhysicalILSOS Physical

Services -Services -

WinchesterWinchester

WarehouseWarehouse

3701 Winchester3701 Winchester

RoadRoad

Springfield, IL 62707Springfield, IL 62707

USUS

Email:Email:

noemail@ilsos.govnoemail@ilsos.gov

Phone: (000) 000-Phone: (000) 000-

00000000

Bill-toBill-to Address:Address:

ILSOS Physical Services -ILSOS Physical Services -

Fiscal OperationsFiscal Operations

501 South 2nd Street501 South 2nd Street

Room 014 Howlett BuildingRoom 014 Howlett Building

Springfield, IL 62756Springfield, IL 62756

USUS

Email:Email:

PSFiscal_invoices@ilsos.govPSFiscal_invoices@ilsos.gov

Phone: (000) 000-0000Phone: (000) 000-0000

PrintPrint Format:Format:

Bid PrintBid Print

File Attachments:File Attachments: Stratton Fire Pump IFB 27PS779008~1.docxStratton Fire Pump IFB 27PS779008~1.docx

Final Drawings.pdfFinal Drawings.pdf

Vendor Disclosure v 24.1 Formerly Forms A~33.docxVendor Disclosure v 24.1 Formerly Forms A~33.docx

IPG Active Registered Vendor Disclosure formerly Forms B v.23.1~56.docxIPG Active Registered Vendor Disclosure formerly Forms B v.23.1~56.docx

Form Attachments:Form Attachments:

Required Quote AttachmentsRequired Quote Attachments

Desired Attachment NameDesired Attachment Name DescriptionDescription

Signed Offer and ContractSigned Offer and Contract Please upload signed contract and offer herePlease upload signed contract and offer here

Vendor DisclosureVendor Disclosure Please upload Vendor Disclosure or IPG Vendor Disclosure herePlease upload Vendor Disclosure or IPG Vendor Disclosure here

SPO Name:SPO Name: Dave LittrellDave Littrell

Is this a Small Business Set Aside Procurement?:Is this a Small Business Set Aside Procurement?: NoNo

Is there a BEP/VBP Participation Goal? :Is there a BEP/VBP Participation Goal? : NoNo

Link to Original Contract :Link to Original Contract :

Bid Solicitation: 27-350SOS-PHYSE-B-54614Bid Solicitation: 27-350SOS-PHYSE-B-54614

10/27/26, 6:45 PM State of Illinois - General Services - Bid Solicitation - 27-350SOS-PHYSE-B-54614 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-350SOS-PHYSE-B-54614&external=true&parentUrl=close 1/2 javascript:downloadFile('1848372');

javascript:downloadFile('1846496');

javascript:downloadFile('1846498');

javascript:downloadFile('1846499');

Additional NIGP CodeAdditional NIGP Code: : 720-27, 936-62720-27, 936-62

Amendments:Amendments:

Amendment #Amendment # Amendment DateAmendment Date Amendment NoteAmendment Note

11 10/21/202610/21/2026

09:22:24 AM09:22:24 AM

Updating to add the time of the mandatory pre-bidUpdating to add the time of the mandatory pre-bid meeting. Date: Thursday, October 29, 2026 at 10:00ammeeting. Date: Thursday, October 29, 2026 at 10:00am

Location: Howlett Building, 501 S 2nd Street, Rm 037,Location: Howlett Building, 501 S 2nd Street, Rm 037, Springfield, IL 62756 Header 1. Pre-Bid Conference changedSpringfield, IL 62756 Header 1. Pre-Bid Conference changed from "** MANDATORY PRE-BID MEETING** Date: Thursday,from "** MANDATORY PRE-BID MEETING** Date: Thursday, October 29, 2026 Location: Howlett Building, 501 S 2ndOctober 29, 2026 Location: Howlett Building, 501 S 2nd

Street, Rm 037, Springfield, IL 62756" to "** MANDATORYStreet, Rm 037, Springfield, IL 62756" to "** MANDATORY

PRE-BID MEETING** Date: Thursday, October 29, 2026PRE-BID MEETING** Date: Thursday, October 29, 2026

10:00 AM Location: Howlett Building, 501 S 2nd Street, Rm10:00 AM Location: Howlett Building, 501 S 2nd Street, Rm

037, Springfield, IL 62756". Attachment File Changes:037, Springfield, IL 62756". Attachment File Changes:

Header 1. File 'Stratton Fire Pump IFB 27PS779008.docx':Header 1. File 'Stratton Fire Pump IFB 27PS779008.docx':

File 'Stratton Fire Pump IFB 27PS779008.docx' deleted . 2.File 'Stratton Fire Pump IFB 27PS779008.docx' deleted . 2.

File 'Stratton Fire Pump IFB 27PS779008~1.docx': FileFile 'Stratton Fire Pump IFB 27PS779008~1.docx': File

'Stratton Fire Pump IFB 27PS779008~1.docx' added .'Stratton Fire Pump IFB 27PS779008~1.docx' added .

Item InformationItem Information

Item # 1: ( 936 - 33 ) Item # 1: ( 936 - 33 ) Illinois Secretary of State is requesting bids for replacing the existing fire pump system in the Stratton Building, located at 401 South Spring Street, Springfield, ILIllinois Secretary of State is requesting bids for replacing the existing fire pump system in the Stratton Building, located at 401 South Spring Street, Springfield, IL

62706.62706.

NIGPNIGP

Code:Code:

936-33936-33

Fire Protection Equipment and Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws of Life, Fire Protection Material Treatment, Firestop and Fire Fire Protection Equipment and Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws of Life, Fire Protection Material Treatment, Firestop and Fire

Barriers, etc.Inspection, Maintenance and RepairBarriers, etc.Inspection, Maintenance and Repair

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

ExitExit

File details come from the government source that posted it. Updated Oct 29, 2026.