State of Illinois - secretary of state 54137 - Bid Solicitation - 27-350SOS-PHYSE-B-54137.pdf

PDF 542 KB Posted Sep 30, 2026

Attached to: Milling and Repaving of Library and Herndon Parking Lots
Solicitation number: 27-350SOS-PHYSE-B-54137
Issued by: St. Clair County, Illinois

About this file

Written by GovTribe AI · Oct 2, 2026

This is a bid solicitation issued by the Illinois Secretary of State, Department of Physical Services, for milling and repaving services at two parking facilities. The project encompasses the Illinois State Library upper and lower parking areas located at 300 S. Second Street, Springfield, IL 62701, and the Herndon Building parking area located at 421 E. Capitol, Springfield, IL 62701. The solicitation includes two line items: Item 1 for Library Parking Lot milling services (NIGP Code 961-54) and Item 2 for Herndon Parking Lot paving and resurfacing (NIGP Code 913-94), each with a quantity of 1.0 each. A non-mandatory pre-bid meeting is scheduled for 10:00 a.m. on September 21, 2026, at 501 S 2nd Street, Room 037, Springfield, IL 62756. Bid responses are due by October 6, 2026, at 2:00 p.m., with electronic quote submission permitted. The solicitation was available as of September 15, 2026, at 3:15 p.m.

This invitation for bid (IFB) is an open market procurement that is not designated as a small business set aside and has no Black-Owned, Women-Owned, or Veteran-Owned Business participation goals. The bid solicitation was amended on September 24, 2026, to correct bond information in Section A.8, strike Section 1.2.5 regarding sign post work (which ILSOS will handle internally), and add a questions and answers document. Vendors must submit either an IPG Active Registered Vendor Disclosure form or a standard Vendor Disclosure form with their quotes. Sealed bids will be received at the ILSOS Physical Services Winchester Warehouse located at 3701 Winchester Road, Springfield, IL 62707, with invoices directed to ILSOS Physical Services Fiscal Operations at 501 South 2nd Street, Room 014 Howlett Building, Springfield, IL 62756. The Sourcing and Procurement Officer is Dave Littrell, and the information contact is Katie Speck at Kspeck@ilsos.gov.

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Responses Due Responses Due in 6 Days, 15 Hours, 18 Minutesin 6 Days, 15 Hours, 18 Minutes

Header InformationHeader Information

Bid Number:Bid Number: 27-350SOS-PHYSE-27-350SOS-PHYSE-

B-54137B-54137 Description:Description: Milling and Repaving ofMilling and Repaving of

Library and Herndon ParkingLibrary and Herndon Parking

LotsLots

BidBid OpeningOpening Date:Date:

10/06/202610/06/2026

02:00:00 PM02:00:00 PM

Purchaser:Purchaser: Katie SpeckKatie Speck Organization:Organization: SOS - Secretary of StateSOS - Secretary of State

Department:Department: PHYSERV350 -PHYSERV350 -

Physical ServicesPhysical Services Location:Location: AP001 - Physical ServicesAP001 - Physical Services

Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: 10 - Invitation for Bid (IFB)10 - Invitation for Bid (IFB) AllowAllow ElectronicElectronic Quote:Quote:

YesYes

Alternate Id:Alternate Id: RequiredRequired Date:Date:

AvailableAvailable Date :Date :

09/15/2026 09/15/2026

03:15:03 PM03:15:03 PM

Info Contact:Info Contact: Katie Speck -Katie Speck -

Kspeck@ilsos.govKspeck@ilsos.gov Bid Type:Bid Type: OPENOPEN InformalInformal

Bid Flag:Bid Flag:

NoNo

Purchase Method:Purchase Method: Open MarketOpen Market

Pre Bid Conference:Pre Bid Conference: A non-mandatory pre-bid meeting will be held at 10:00 am on 9/21/26 at 501 S 2nd Street, Rm 037, Springfield, IL 62756.A non-mandatory pre-bid meeting will be held at 10:00 am on 9/21/26 at 501 S 2nd Street, Rm 037, Springfield, IL 62756.

Bulletin Desc:Bulletin Desc: The Illinois Secretary of State is seeking bids for the milling and repaving of our Illinois State Library upper and lower parking area located at 300 S. Second Street Springfield, IL 62701 and HerndonThe Illinois Secretary of State is seeking bids for the milling and repaving of our Illinois State Library upper and lower parking area located at 300 S. Second Street Springfield, IL 62701 and Herndon

Building parking area located at 421 E. Capitol Springfield, IL 62701. See attached IFB and photo for detailsBuilding parking area located at 421 E. Capitol Springfield, IL 62701. See attached IFB and photo for details

Ship-to Address:Ship-to Address: ILSOS PhysicalILSOS Physical

Services -Services -

WinchesterWinchester

WarehouseWarehouse

3701 Winchester3701 Winchester

RoadRoad

Springfield, IL 62707Springfield, IL 62707

USUS

Email:Email:

noemail@ilsos.govnoemail@ilsos.gov

Phone: (000) 000-Phone: (000) 000-

00000000

Bill-toBill-to Address:Address:

ILSOS Physical Services -ILSOS Physical Services -

Fiscal OperationsFiscal Operations

501 South 2nd Street501 South 2nd Street

Room 014 Howlett BuildingRoom 014 Howlett Building

Springfield, IL 62756Springfield, IL 62756

USUS

Email:Email:

PSFiscal_invoices@ilsos.govPSFiscal_invoices@ilsos.gov

Phone: (000) 000-0000Phone: (000) 000-0000

PrintPrint Format:Format:

Bid PrintBid Print

File Attachments:File Attachments: Library and Herndon Parking Lots IFB - amended 27PS739002.pdfLibrary and Herndon Parking Lots IFB - amended 27PS739002.pdf

Questions and Answers~13.docxQuestions and Answers~13.docx

Lots Outlined.pngLots Outlined.png

IPG Active Registered Vendor Disclosure formerly Forms B v.23.1~53.docxIPG Active Registered Vendor Disclosure formerly Forms B v.23.1~53.docx

Vendor Disclosure v 24.1 Formerly Forms A~30.docxVendor Disclosure v 24.1 Formerly Forms A~30.docx

Form Attachments:Form Attachments:

Required Quote AttachmentsRequired Quote Attachments

Desired Attachment NameDesired Attachment Name DescriptionDescription

Vendor DisclosureVendor Disclosure Either IPG Active Vendor Disclosure or Vendor Disclosure FormEither IPG Active Vendor Disclosure or Vendor Disclosure Form

Library and Herndon Parking Lots IFB - final 27PS739002.pdfLibrary and Herndon Parking Lots IFB - final 27PS739002.pdf IFBIFB

SPO Name:SPO Name: Dave LittrellDave Littrell

Is this a Small Business Set Aside Procurement?:Is this a Small Business Set Aside Procurement?: NoNo

Is there a BEP/VBP Participation Goal? :Is there a BEP/VBP Participation Goal? : NoNo

Link to Original Contract :Link to Original Contract :

Amendments:Amendments:

Amendment #Amendment # Amendment DateAmendment Date Amendment NoteAmendment Note

11 09/24/202609/24/2026

04:25:49 PM04:25:49 PM

Section A.8 was updated to correct the bond information.Section A.8 was updated to correct the bond information.

Section 1.2.5 was stricken. Sign posts will remain whereSection 1.2.5 was stricken. Sign posts will remain where they are and ILSOS will handle this work internally. Athey are and ILSOS will handle this work internally. A question and answer document was added to thequestion and answer document was added to the attachments tab. Attachment File Changes: Header 1. Fileattachments tab. Attachment File Changes: Header 1. File

'Library and Herndon Parking Lots IFB - final'Library and Herndon Parking Lots IFB - final

27PS739002.pdf': File 'Library and Herndon Parking Lots IFB27PS739002.pdf': File 'Library and Herndon Parking Lots IFB

- final 27PS739002.pdf' deleted . 2. File 'Library and- final 27PS739002.pdf' deleted . 2. File 'Library and

Herndon Parking Lots IFB - amended 27PS739002.pdf': FileHerndon Parking Lots IFB - amended 27PS739002.pdf': File

'Library and Herndon Parking Lots IFB - amended'Library and Herndon Parking Lots IFB - amended

27PS739002.pdf' added . 3. File 'Questions and27PS739002.pdf' added . 3. File 'Questions and

Answers~13.docx': File 'Questions and Answers~13.docx'Answers~13.docx': File 'Questions and Answers~13.docx' added .added .

Item InformationItem Information

Item # 1: ( 961 - 54 ) Item # 1: ( 961 - 54 ) Library Parking LotLibrary Parking Lot

Bid Solicitation: 27-350SOS-PHYSE-B-54137Bid Solicitation: 27-350SOS-PHYSE-B-54137

9/29/26, 11:41 PM State of Illinois - General Services - Bid Solicitation - 27-350SOS-PHYSE-B-54137 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-350SOS-PHYSE-B-54137&external=true&parentUrl=close 1/2 javascript:downloadFile('1824132');

javascript:downloadFile('1824133');

javascript:downloadFile('1812427');

javascript:downloadFile('1812429');

javascript:downloadFile('1812431');

Additional NIGP CodeAdditional NIGP Code::

NIGP Code:NIGP Code: 961-54961-54

Milling Services: Asphalt, Grain, Cottonseed, Vegetable, Wood, etc. Milling Services: Asphalt, Grain, Cottonseed, Vegetable, Wood, etc.

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Item # 2: ( 913 - 94 ) Item # 2: ( 913 - 94 ) Herndon Parking LotHerndon Parking Lot

NIGP Code:NIGP Code: 913-94913-94

Paving and Resurfacing, Alley and Parking Lot Paving and Resurfacing, Alley and Parking Lot

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

ExitExit

File details come from the government source that posted it. Updated Oct 2, 2026.