State of Illinois - human services 53880- 27-444DHS-MENTH-B-53880.pdf

PDF 549 KB Posted Sep 1, 2026

Attached to: Treatment & Detention Facility - Sally Port Asphalt Repair
Solicitation number: 27-444DHS-MENTH-B-53880
Issued by: Sangamon County, Illinois

About this file

Written by GovTribe AI · Sep 3, 2026

This is an Invitation for Bid (IFB) issued by the Illinois Department of Human Services (IDHS) for asphalt repair services at the Treatment and Detention Facility (TDF) in Rushville, Illinois. The project involves removing and replacing the existing asphalt roadway leading up to and surrounding the Sally Port entrance, covering approximately 3,400 square feet. The replacement asphalt must meet specified standards including a 1.5-inch Bituminous Surface Course, 2.5-inch Bituminous Binder Course, and 8-inch Aggregate Base Type A. The contractor is responsible for all labor, equipment, tools, materials, traffic control measures, debris removal, and restoration of lawn and landscape to original condition. The project must be completed by June 30, 2027. A mandatory pre-bid meeting is scheduled for Thursday, September 3, 2026, at 10:00 AM at the TDF facility, with attendees required to confirm participation 24 hours in advance with Erica Holler at 217-322-3204 ext 35043. Bids are due on September 15, 2026, at 2:00 PM.

This procurement is designated as a Small Business Set Aside Program exclusive to certified small business vendors only. Electronic quotes are permitted. If the bid exceeds $150,000, vendors must include the cost of a performance bond; bids under $150,000 require a $0 performance bond entry. Required submission documents include a signed contract, completed offer form with signature, IPG Active Vendor Disclosure (failure to submit results in disqualification), and a signed RMO150 form. The contact for the procurement is John Baumgartner at john.baumgartner@illinois.gov, with Erica Holler serving as the primary contact at the facility. The procurement uses NIGP Code 913-71 for Highway and Roads Maintenance and Repair services. The fiscal year for execution is FY27.

View the file

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Additional NIGP CodeAdditional NIGP Code::

Responses Due Responses Due in 13 Days, 22 Hours, 41 Minutesin 13 Days, 22 Hours, 41 Minutes

Header InformationHeader Information

Bid Number:Bid Number: 27-444DHS-MENTH-B-5388027-444DHS-MENTH-B-53880 Description:Description: DHS IFB TDF Sally Port Asphalt RepairDHS IFB TDF Sally Port Asphalt Repair Bid Opening Date:Bid Opening Date: 09/15/2026 02:00:0009/15/2026 02:00:00

PMPM

Purchaser:Purchaser: Erica HollerErica Holler Organization:Organization: DHS - Human ServicesDHS - Human Services

Department:Department: MENTHLTH444 - Mental HealthMENTHLTH444 - Mental Health Location:Location: AA011 - Treatment & Detention Facility -AA011 - Treatment & Detention Facility -

RushvilleRushville

Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: 10 - Invitation for Bid (IFB)10 - Invitation for Bid (IFB) Allow ElectronicAllow Electronic Quote:Quote:

YesYes

Alternate Id:Alternate Id: Required Date:Required Date: Available Date :Available Date : 08/28/2026 12:00:00 08/28/2026 12:00:00

PMPM

Info Contact:Info Contact: Contact John Baumgartner atContact John Baumgartner at john.baumgartner@illinois.govjohn.baumgartner@illinois.gov Bid Type:Bid Type: OPENOPEN Informal Bid Flag:Informal Bid Flag:

NoNo

Purchase Method:Purchase Method: Open MarketOpen Market

Pre Bid Conference:Pre Bid Conference: A mandatory pre-bid meeting is scheduled for Thursday, September 3, 2026 at 10:00am located at the TDF, 17019 County Farm Road, Rushville, IL. Please contact Erica Holler at 217-322-3204 ext 35043 at least 24 hours in advance toA mandatory pre-bid meeting is scheduled for Thursday, September 3, 2026 at 10:00am located at the TDF, 17019 County Farm Road, Rushville, IL. Please contact Erica Holler at 217-322-3204 ext 35043 at least 24 hours in advance to confirm attendance.confirm attendance.

Bulletin Desc:Bulletin Desc: The Illinois Department of Human Services (IDHS) is seeking to procure services to remove and replace the existing asphalt roadway leading up to and surrounding the Sally Port entrance at the Treatment and DetentionThe Illinois Department of Human Services (IDHS) is seeking to procure services to remove and replace the existing asphalt roadway leading up to and surrounding the Sally Port entrance at the Treatment and Detention

Facility (TDF) located at 17019 County Farm Road, Rushville, IL 62681. THIS PROCUREMENT IS FOR SMALL BUSINESS SET ASIDE PROGRAM VENDORS ONLY.Facility (TDF) located at 17019 County Farm Road, Rushville, IL 62681. THIS PROCUREMENT IS FOR SMALL BUSINESS SET ASIDE PROGRAM VENDORS ONLY.

Ship-to Address:Ship-to Address: DHS ContactDHS Contact

17019 County Farm Road17019 County Farm Road

Rushville, IL 62681Rushville, IL 62681

USUS

Email: noreply@illinois.govEmail: noreply@illinois.gov

Phone: (217) 322-3204Phone: (217) 322-3204

Bill-to Address:Bill-to Address: DHS ContactDHS Contact

17019 County Farm Road17019 County Farm Road

Rushville, IL 62681Rushville, IL 62681

USUS

Email: noreply@illinois.govEmail: noreply@illinois.gov

Phone: (217) 322-3204Phone: (217) 322-3204

Print Format:Print Format: Bid Print NewBid Print New

File Attachments:File Attachments: invitation-for-bid-vendor-instructions-and-requirements-B-53880.docxinvitation-for-bid-vendor-instructions-and-requirements-B-53880.docx

DHS IFB TDF Sally Port Asphalt Repair B-53880.docxDHS IFB TDF Sally Port Asphalt Repair B-53880.docx ipg-active-registered-vendor-disclosure-formerly-forms-b-v-26-1-8-26-2025-1~42.docxipg-active-registered-vendor-disclosure-formerly-forms-b-v-26-1-8-26-2025-1~42.docx

RMO150~26.docxRMO150~26.docx invitation-for-bid-offer-to-the-state-of-illinois-B-53880.pdfinvitation-for-bid-offer-to-the-state-of-illinois-B-53880.pdf

Form Attachments:Form Attachments:

Required Quote AttachmentsRequired Quote Attachments

Desired Attachment NameDesired Attachment Name DescriptionDescription

Signed ContractSigned Contract Upload Signed Contract hereUpload Signed Contract here

OfferOffer Upload completed Offer with signature hereUpload completed Offer with signature here

IPG Active Vendor DisclosureIPG Active Vendor Disclosure Failure to upload will result in disqualificationFailure to upload will result in disqualification

RMO150RMO150 Upload completed and signed RMO150 hereUpload completed and signed RMO150 here

SPO Name:SPO Name: Shea FirebaughShea Firebaugh

Is this a Small Business Set Aside Procurement?:Is this a Small Business Set Aside Procurement?: YesYes

Is there a BEP/VBP Participation Goal? :Is there a BEP/VBP Participation Goal? : NoNo

Link to Original Contract :Link to Original Contract :

Item InformationItem Information

Item # 1: ( 913 - 71 ) Item # 1: ( 913 - 71 ) FY27 (date of execution - 6/30/27) Remove and replace the existing asphalt roadway leading up to and surrounding the Sally Port entrance. Responsible for all labor, equipment, tools and materials required to performFY27 (date of execution - 6/30/27) Remove and replace the existing asphalt roadway leading up to and surrounding the Sally Port entrance. Responsible for all labor, equipment, tools and materials required to perform the repair services in this contract. Replacement asphalt shall meet all existing roadway specifications as follows: a) 1.5-inch Bituminous Surface Course. b) 2.5-inch Bituminous Binder Course. c) 8-inch Aggregate Basethe repair services in this contract. Replacement asphalt shall meet all existing roadway specifications as follows: a) 1.5-inch Bituminous Surface Course. b) 2.5-inch Bituminous Binder Course. c) 8-inch Aggregate Base

Type A. Must erect barricades, cones and/or barrier tape to redirect vehicle and pedestrian traffic for public and worker safety. Must remove all millings and debris from facility site. Must repair all damage to existingType A. Must erect barricades, cones and/or barrier tape to redirect vehicle and pedestrian traffic for public and worker safety. Must remove all millings and debris from facility site. Must repair all damage to existing lawn and landscape to its original state. Approximate area, including the roadway leading up to and surrounding the Sally Port entrance, covers 3400 SQ FT. Project must be completed by June 30, 2027.lawn and landscape to its original state. Approximate area, including the roadway leading up to and surrounding the Sally Port entrance, covers 3400 SQ FT. Project must be completed by June 30, 2027.

NIGP Code:NIGP Code: 913-71913-71

Maintenance and Repair, Highway and Roads, Including Removal of Asphalt, Concrete, Bitumens, etc. Maintenance and Repair, Highway and Roads, Including Removal of Asphalt, Concrete, Bitumens, etc.

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Item # 2: ( 913 - 71 ) Item # 2: ( 913 - 71 ) Performance Bond - If quote being submitted is over $150K, please enter cost of performance bond here. If quote is not over $150K then enter $0.Performance Bond - If quote being submitted is over $150K, please enter cost of performance bond here. If quote is not over $150K then enter $0.

NIGP Code:NIGP Code: 913-71913-71

Maintenance and Repair, Highway and Roads, Including Removal of Asphalt, Concrete, Bitumens, etc. Maintenance and Repair, Highway and Roads, Including Removal of Asphalt, Concrete, Bitumens, etc.

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

Bid Solicitation: 27-444DHS-MENTH-B-53880Bid Solicitation: 27-444DHS-MENTH-B-53880

9/1/26, 4:18 PM State of Illinois - General Services - Bid Solicitation - 27-444DHS-MENTH-B-53880 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-444DHS-MENTH-B-53880&external=true&parentUrl=close 1/2 javascript:downloadFile('1794430');

javascript:downloadFile('1794427');

javascript:downloadFile('1794431');

javascript:downloadFile('1789901');

javascript:downloadFile('1794429');

Additional NIGP CodeAdditional NIGP Code::

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

ExitExit

File details come from the government source that posted it. Updated Sep 3, 2026.