State of Illinois - dot 53929 - Bid Solicitation - 27-494DOT-FINAD-B-53929.pdf

PDF 562 KB Posted Oct 14, 2026

Attached to: HVAC for Districts 4, 6, 7, 8 and 9 - FY27
Solicitation number: 27-494DOT-FINAD-B-53929
Issued by: Sangamon County, Illinois

About this file

Written by GovTribe AI · Oct 19, 2026

This is a bid solicitation issued by the State of Illinois Department of Transportation (IDOT) for as-needed Heating, Air Conditioning, and Ventilation (HVAC) maintenance, repair, and installation services across IDOT Districts 4, 6, 7, 8, and 9. The solicitation covers multiple service categories differentiated by employee classification and shift timing, including journeyman standard rate, journeyman evening/Saturday rate, journeyman Sunday/holiday rate, foreman standard rate, and foreman evening/Saturday rate positions. Item quantities are specified in hours, with District 4 requesting 400 hours of journeyman standard rate services, 100 hours of journeyman evening/Saturday services, 50 hours of journeyman Sunday/holiday services, 100 hours of foreman standard rate services, and 50 hours of foreman evening/Saturday rate services. The bid solicitation is open market and allows electronic quotes. Responses are due on October 16, 2026, at 9:00 AM, with documents available as of September 25, 2026, at 12:30 PM. No pre-bid conference is scheduled. The solicitation identifies 31 total line items across the five districts, with district-specific points of contact for invoicing and coordination.

This is a Small Business Set Aside (SBSA) solicitation with no Black Enterprise Program or Vendor Business Program participation goals. The bid type is an Invitation for Bid (IFB) under Type Code 10, classified under NIGP Code 910-36. Vendor disclosures and IPG Active Registered Disclosures are required attachments, with failure to complete and upload resulting in disqualification. Bidders must submit a signed contract and a completed Offer to the State with authorized signature. The procurement contact is Ashley Murphy in the Finance and Administration department, with the Sourcing Procurement Officer identified as Adam Aldridge. An amendment was issued on October 7, 2026, attaching Q&A responses. Specific invoicing instructions designate Brandon Booth as the primary contact for District 4 services, with Amy Lewis serving as the point of contact.

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Additional NIGP CodeAdditional NIGP Code::

Responses Due Responses Due in 2 Days, 12 Hours, 54 Minutesin 2 Days, 12 Hours, 54 Minutes

Header InformationHeader Information

Bid Number:Bid Number: 27-494DOT-FINAD-B-5392927-494DOT-FINAD-B-53929 Description:Description: IDOT- HVAC for Districts 4, 6,IDOT- HVAC for Districts 4, 6, 7, 8 & 9 - FY277, 8 & 9 - FY27

BidBid OpeningOpening Date:Date:

10/16/202610/16/2026

09:00:00 AM09:00:00 AM

Purchaser:Purchaser: Ashley MurphyAshley Murphy Organization:Organization: DOT - TransportationDOT - Transportation

Department:Department: FINADMIN494 - Finance &FINADMIN494 - Finance &

AdministrationAdministration Location:Location: AK002 - Business ServicesAK002 - Business Services

Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: 10 - Invitation for Bid (IFB)10 - Invitation for Bid (IFB) AllowAllow ElectronicElectronic Quote:Quote:

YesYes

Alternate Id:Alternate Id: RequiredRequired Date:Date:

AvailableAvailable Date :Date :

09/25/2026 09/25/2026

12:30:00 PM12:30:00 PM

Info Contact:Info Contact: Contact Ashley Murphy atContact Ashley Murphy at ashley.l.murphy@illinois.govashley.l.murphy@illinois.gov Bid Type:Bid Type: OPENOPEN InformalInformal

Bid Flag:Bid Flag:

NoNo

Purchase Method:Purchase Method: Open MarketOpen Market

Pre Bid Conference:Pre Bid Conference: N/AN/A

Bulletin Desc:Bulletin Desc: The Agency is seeking as-needed HVAC services for various locations within IDOT Districts 4, 6, 7, 8 & 9. This is a SBSA solicitation.The Agency is seeking as-needed HVAC services for various locations within IDOT Districts 4, 6, 7, 8 & 9. This is a SBSA solicitation.

Ship-to Address:Ship-to Address: Ashley MurphyAshley Murphy

See Line Items BelowSee Line Items Below

Springfield, IL 62702Springfield, IL 62702

USUS

Email:Email:

ashley.l.murphy@illinois.govashley.l.murphy@illinois.gov

Phone: (217) 782-2713Phone: (217) 782-2713

Bill-toBill-to Address:Address:

Ashley MurphyAshley Murphy

See Line Items BelowSee Line Items Below

Springfield, IL 62702Springfield, IL 62702

USUS

Email:Email:

ashley.l.murphy@illinois.govashley.l.murphy@illinois.gov

Phone: (217) 782-2713Phone: (217) 782-2713

PrintPrint Format:Format:

Bid PrintBid Print

NewNew

File Attachments:File Attachments: QA1 for B-53929.docxQA1 for B-53929.docx

Offer to the State for B-53929.pdfOffer to the State for B-53929.pdf

Instructions and Requirements for B-53929.docxInstructions and Requirements for B-53929.docx

Contract HVAC for IDOT B-53929~1.docxContract HVAC for IDOT B-53929~1.docx

Vendor Disclosures for B-53929.docxVendor Disclosures for B-53929.docx

IPG Active Registered Disclosures for B-53929.docxIPG Active Registered Disclosures for B-53929.docx

Form Attachments:Form Attachments:

Required Quote AttachmentsRequired Quote Attachments

Desired Attachment NameDesired Attachment Name DescriptionDescription

Signed ContractSigned Contract Upload signed contract hereUpload signed contract here

Vendor Disclosures or IPG Active Registered Vendor DisclosureVendor Disclosures or IPG Active Registered Vendor Disclosure Failure to complete and upload will result in disqualificationFailure to complete and upload will result in disqualification

Offer to the StateOffer to the State Upload completed Offer with authorized signature hereUpload completed Offer with authorized signature here

SPO Name:SPO Name: Adam AldridgeAdam Aldridge

Is this a Small Business Set Aside Procurement?:Is this a Small Business Set Aside Procurement?: YesYes

Is there a BEP/VBP Participation Goal? :Is there a BEP/VBP Participation Goal? : NoNo

Link to Original Contract :Link to Original Contract :

Amendments:Amendments:

Amendment #Amendment # Amendment DateAmendment Date Amendment NoteAmendment Note

11 10/07/2026 01:54:5610/07/2026 01:54:56

PMPM

Attaching Q&As Attachment File Changes: Header 1. File 'QA1 for B-Attaching Q&As Attachment File Changes: Header 1. File 'QA1 for B-

53929.docx': File 'QA1 for B-53929.docx' added .53929.docx': File 'QA1 for B-53929.docx' added .

Item InformationItem Information

1-5 of 311-5 of 31

11 22 33 44 55 66 77

Item # 1: ( 910 - 36 ) Item # 1: ( 910 - 36 ) District 4 - Counties Mercer, Knox, Warren, Henderson, McDonough, Fulton - HVAC services as needed: Journeyman Standard Rate **Invoice to: Brandon Booth brandon.booth@illinois.gov ** POC AmyDistrict 4 - Counties Mercer, Knox, Warren, Henderson, McDonough, Fulton - HVAC services as needed: Journeyman Standard Rate **Invoice to: Brandon Booth brandon.booth@illinois.gov ** POC Amy

Lewis amy.m.lewis@illinois.govLewis amy.m.lewis@illinois.gov

NIGP Code:NIGP Code: 910-36910-36

Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

400.0400.0 HR - HourHR - Hour

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Bid Solicitation: 27-494DOT-FINAD-B-53929Bid Solicitation: 27-494DOT-FINAD-B-53929

javascript:downloadFile('1808305');

javascript:downloadFile('1808307');

javascript:downloadFile('1824332');

javascript:downloadFile('1808311');

javascript:downloadFile('1808312');

javascript:viewItemPage(2) javascript:viewItemPage(3) javascript:viewItemPage(4) javascript:viewItemPage(5) javascript:viewItemPage(6) javascript:viewItemPage(7)

Item # 2: ( 910 - 36 ) Item # 2: ( 910 - 36 ) District 4 - Counties Mercer, Knox, Warren, Henderson, McDonough, Fulton- HVAC services as needed: Journeyman Evening/Saturday Rate **Invoice to: Brandon Booth brandon.booth@illinois.gov ** POCDistrict 4 - Counties Mercer, Knox, Warren, Henderson, McDonough, Fulton- HVAC services as needed: Journeyman Evening/Saturday Rate **Invoice to: Brandon Booth brandon.booth@illinois.gov ** POC

Amy Lewis amy.m.lewis@illinois.govAmy Lewis amy.m.lewis@illinois.gov

NIGP Code:NIGP Code: 910-36910-36

Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

100.0100.0 HR - HourHR - Hour

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Item # 3: ( 910 - 36 ) Item # 3: ( 910 - 36 ) District 4 - Counties Mercer, Knox, Warren, Henderson, McDonough, Fulton- HVAC services as needed: Journeyman Sunday/Holiday Rate **Invoice to: Brandon Booth brandon.booth@illinois.gov ** POCDistrict 4 - Counties Mercer, Knox, Warren, Henderson, McDonough, Fulton- HVAC services as needed: Journeyman Sunday/Holiday Rate **Invoice to: Brandon Booth brandon.booth@illinois.gov ** POC

NIGP Code:NIGP Code: 910-36910-36

Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

50.050.0 HR - HourHR - Hour

Item # 4: ( 910 - 36 ) Item # 4: ( 910 - 36 ) District 4 - Counties Mercer, Knox, Warren, Henderson, McDonough, Fulton- HVAC services as needed: Foreman Standard Rate **Invoice to: Brandon Booth brandon.booth@illinois.gov ** POC Amy LewisDistrict 4 - Counties Mercer, Knox, Warren, Henderson, McDonough, Fulton- HVAC services as needed: Foreman Standard Rate **Invoice to: Brandon Booth brandon.booth@illinois.gov ** POC Amy Lewis amy.m.lewis@illinois.govamy.m.lewis@illinois.gov

NIGP Code:NIGP Code: 910-36910-36

Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

100.0100.0 HR - HourHR - Hour

Item # 5: ( 910 - 36 ) Item # 5: ( 910 - 36 ) District 4 - Counties Mercer, Knox, Warren, Henderson, McDonough, Fulton - HVAC services as needed: Foreman Evening/Saturday Rate **Invoice to: Brandon Booth brandon.booth@illinois.gov ** POCDistrict 4 - Counties Mercer, Knox, Warren, Henderson, McDonough, Fulton - HVAC services as needed: Foreman Evening/Saturday Rate **Invoice to: Brandon Booth brandon.booth@illinois.gov ** POC

NIGP Code:NIGP Code: 910-36910-36

Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

50.050.0 HR - HourHR - Hour

1-5 of 311-5 of 31

11 22 33 44 55 66 77

ExitExit

10/13/26, 9:05 PM State of Illinois - General Services - Bid Solicitation - 27-494DOT-FINAD-B-53929 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-494DOT-FINAD-B-53929&external=true&parentUrl=close 2/3 javascript:viewItemPage(2) javascript:viewItemPage(3) javascript:viewItemPage(4) javascript:viewItemPage(5) javascript:viewItemPage(6) javascript:viewItemPage(7)

File details come from the government source that posted it. Updated Oct 19, 2026.