State of Illinois -corrections- Bid Solicitation - 27-426DOC-PINCK-B-54276.pdf

PDF 508 KB Posted Oct 22, 2026

Attached to: 6 Month HVAC Service Contact - Pinckneyville Correctional Center
Solicitation number: 27-426DOC-PINCK-B- 54276
Issued by: Piatt County, Illinois

About this file

Written by GovTribe AI · Oct 26, 2026

This is a bid solicitation issued by the State of Illinois Department of Corrections for a 6-month HVAC service contract at Pinckneyville Correctional Center. The procurement seeks repair and maintenance services for heating, air conditioning, and ventilation systems under NIGP Code 910-36. The solicitation includes three line items: 200 hours of basic hourly labor for Monday through Friday, 8:00 AM to 5:00 PM service; 100 hours of basic hourly labor for Monday through Friday, 5:00 PM to 8:00 AM, and weekend/holiday service; and material costs estimated at $85,000 for the contract term. Responses are due by October 28, 2026, at 9:00 AM. The solicitation was available as of October 7, 2026. Bailey Lee serves as the Business Manager and primary contact for the procurement. The contract type is an Invitation for Bid (IFB) using an open market purchase method, and electronic quotes are permitted.

This is a Small Business Set Aside procurement with no BEP/VBP participation goals. Bidders must submit a signed contract, the Offer to the State of Illinois with authorized signature, and vendor disclosures or IPG Active Registered Vendor Disclosure documentation, with failure to complete the latter resulting in disqualification. Pricing terms require bidders to submit unit costs for hourly labor rates for the two service periods and materials. The specific pricing amounts for labor are not predetermined in the solicitation document. SPO BreeAnn Hale manages this procurement. Bid documents and vendor instructions are available through the State of Illinois BidBuy system.

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Additional NIGP CodeAdditional NIGP Code::

Responses Due Responses Due in 7 Days, 15 Hours, 39 Minutesin 7 Days, 15 Hours, 39 Minutes

Header InformationHeader Information

Bid Number:Bid Number: 27-426DOC-PINCK-B-27-426DOC-PINCK-B-

5427654276 Description:Description: 6-Month HVAC SERVICE6-Month HVAC SERVICE

CONTRACTCONTRACT

BidBid OpeningOpening Date:Date:

10/28/202610/28/2026

09:00:00 AM09:00:00 AM

Purchaser:Purchaser: Bailey LeeBailey Lee Organization:Organization: DOC - CorrectionsDOC - Corrections

Department:Department: PINCKNEYVILLECC426 -PINCKNEYVILLECC426 -

PinckneyvillePinckneyville

Correctional CenterCorrectional Center

Location:Location: AM001 - PinckneyvilleAM001 - Pinckneyville

Correctional CenterCorrectional Center

Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: 10 - Invitation for Bid10 - Invitation for Bid

(IFB)(IFB)

AllowAllow ElectronicElectronic Quote:Quote:

YesYes

Alternate Id:Alternate Id: RequiredRequired Date:Date:

AvailableAvailable Date :Date :

10/07/2026 10/07/2026

02:28:10 PM02:28:10 PM

Info Contact:Info Contact: Contact Bailey Lee atContact Bailey Lee at

(618) 357-9722 Ext. 2035(618) 357-9722 Ext. 2035 Bid Type:Bid Type: OPENOPEN InformalInformal

Bid Flag:Bid Flag:

NoNo

Purchase Method:Purchase Method: Open MarketOpen Market

Pre Bid Conference:Pre Bid Conference:

Bulletin Desc:Bulletin Desc: Procurement for 6-month service contract for repair and maintenance to HVAC systems at Pinckneyville Correctional Center.Procurement for 6-month service contract for repair and maintenance to HVAC systems at Pinckneyville Correctional Center.

Ship-to Address:Ship-to Address: Bailey Lee, BusinessBailey Lee, Business

ManagerManager

5835 State Route 1545835 State Route 154

Pinckneyville, IL 62274Pinckneyville, IL 62274

USUS

Email:Email:

bailey.lee@illinois.govbailey.lee@illinois.gov

Phone: (618) 357-9722Phone: (618) 357-9722

Ext. 2035Ext. 2035

Bill-toBill-to Address:Address:

Bailey Lee, BusinessBailey Lee, Business

ManagerManager

5835 State Route 1545835 State Route 154

Pinckneyville, IL 62274Pinckneyville, IL 62274

USUS

Email:Email:

bailey.lee@illinois.govbailey.lee@illinois.gov

Phone: (618) 357-9722Phone: (618) 357-9722

Ext. 2035Ext. 2035

PrintPrint Format:Format:

Bid PrintBid Print

NewNew

File Attachments:File Attachments: request-for-proposal-offer-to-the-state-of-illinois-7-29-2025-v-26-1~2.pdfrequest-for-proposal-offer-to-the-state-of-illinois-7-29-2025-v-26-1~2.pdf vendor-disclosure-formerly-forms-a-v27.docxvendor-disclosure-formerly-forms-a-v27.docx ipg-active-registered-vendor-disclosure-formerly-forms-b HVAC.docxipg-active-registered-vendor-disclosure-formerly-forms-b HVAC.docx

Invitation-for-bid-vendor-instructions-and-requirements-v26-1 HVAC.docxInvitation-for-bid-vendor-instructions-and-requirements-v26-1 HVAC.docx

HVAC CONTRACT IFB B54276~4 (1).docxHVAC CONTRACT IFB B54276~4 (1).docx

Form Attachments:Form Attachments:

Required Quote AttachmentsRequired Quote Attachments

Desired Attachment NameDesired Attachment Name DescriptionDescription

Signed ContractSigned Contract Upload signed contract here.Upload signed contract here.

Offer to the State of IllinoisOffer to the State of Illinois Upload completed Offer with authorized signature here.Upload completed Offer with authorized signature here.

Vendor Disclosures or IPG Active Registered Vendor DisclosureVendor Disclosures or IPG Active Registered Vendor Disclosure Failure to complete and upload will result in disqualification.Failure to complete and upload will result in disqualification.

SPO Name:SPO Name: BreeAnn HaleBreeAnn Hale

Is this a Small Business Set Aside Procurement?:Is this a Small Business Set Aside Procurement?: YesYes

Is there a BEP/VBP Participation Goal? :Is there a BEP/VBP Participation Goal? : NoNo

Link to Original Contract :Link to Original Contract :

Item InformationItem Information

Item # 1: ( 910 - 36 ) Item # 1: ( 910 - 36 ) Basic hourly labor rate Mon-Fri 8 am-5 pm for the first year.Basic hourly labor rate Mon-Fri 8 am-5 pm for the first year.

NIGP Code:NIGP Code: 910-36910-36

Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

200.0200.0 HR - HourHR - Hour

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Bid Solicitation: 27-426DOC-PINCK-B-54276Bid Solicitation: 27-426DOC-PINCK-B-54276

10/20/26, 6:20 PM State of Illinois - General Services - Bid Solicitation - 27-426DOC-PINCK-B-54276 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-426DOC-PINCK-B-54276&external=true&parentUrl=close 1/2 javascript:downloadFile('1823954');

javascript:downloadFile('1823956');

javascript:downloadFile('1823963');

javascript:downloadFile('1824693');

javascript:downloadFile('1836954');

Item # 2: ( 910 - 36 ) Item # 2: ( 910 - 36 ) Basic hourly labor rate Mon-Fri 5 pm-8 am and Saturdays/Sundays/Holidays for the first year.Basic hourly labor rate Mon-Fri 5 pm-8 am and Saturdays/Sundays/Holidays for the first year.

NIGP Code:NIGP Code: 910-36910-36

Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

100.0100.0 HR - HourHR - Hour

Item # 19: ( 910 - 36 ) Item # 19: ( 910 - 36 ) Material costs should be entered as a dollar amount and will be used as a billing mechanism for the material costs associated with jobs. These line items are not a material part of theMaterial costs should be entered as a dollar amount and will be used as a billing mechanism for the material costs associated with jobs. These line items are not a material part of the evaluation process, and the bidder should enter the following amounts in the Unit Cost field of the associated line items, when submitting their bid. These amounts are estimates of usageevaluation process, and the bidder should enter the following amounts in the Unit Cost field of the associated line items, when submitting their bid. These amounts are estimates of usage and not guaranteed. Line Item "19" - Materials at cost for term of contract Enter: $85,000and not guaranteed. Line Item "19" - Materials at cost for term of contract Enter: $85,000

NIGP Code:NIGP Code: 910-36910-36

Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

ExitExit

File details come from the government source that posted it. Updated Oct 26, 2026.