State of Illinois - corrections 54023 - Bid Solicitation - 27-426DOC-MUDDY-B-54023.pdf

PDF 560 KB Posted Oct 18, 2026

Attached to: Elevator Inspection, Repair & Maintenance - Bid Muddy River Correctional Center
Solicitation number: 27-426DOC-MUDDY-B-54023
Issued by: Madison County, Illinois

About this file

Written by GovTribe AI · Oct 19, 2026

This is a bid solicitation document issued by the State of Illinois Department of Corrections for Big Muddy River Correctional Center, seeking a qualified vendor to provide comprehensive elevator services. The facility requires a five-year contract encompassing elevator registration, inspection, repair, and maintenance services. The solicitation includes 16 line items covering materials at cost, year-round registration and annual inspections, regular hourly maintenance and repair rates (Monday through Friday, 7:00 a.m. to 4:00 p.m.), and overtime hourly rates for after-hours and weekend service (4:00 p.m. to 7:00 a.m.). Responses are due on October 22, 2026, at 10:00 a.m., with the solicitation available as of October 7, 2026. The contact for this procurement is Jackie Fishback at the Big Muddy River Correctional Center, located at 251 N. Illinois Highway 37, Ina, Illinois 62846, reachable at (618) 437-5300, extension 242.

This is an open market, informal small purchase procurement (Type Code 95) with no small business set-aside or Business Enterprise Program/Veteran Business Program participation goals. Electronic quotes are permitted for this solicitation. Material costs are designated as a flat $10,000.00 estimate for the contract term and are not a material part of the evaluation process. Bidders must reference NIGP Code 910-13 (Elevator Installation, Maintenance, Repair and Inspection Services) when submitting proposals. All required documentation, including Standard Terms and Conditions for Facility contracts and Standard Illinois Certifications, must accompany the bid submission.

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Responses Due Responses Due in 8 Days, 13 Hours, 46 Minutesin 8 Days, 13 Hours, 46 Minutes

Header InformationHeader Information

Bid Number:Bid Number: 27-426DOC-MUDDY-B-5402327-426DOC-MUDDY-B-54023 Description:Description: Elevator Inspection, Repair & MaintenanceElevator Inspection, Repair & Maintenance BidBid OpeningOpening Date:Date:

10/22/202610/22/2026

10:00:00 AM10:00:00 AM

Purchaser:Purchaser: Jackie FishbackJackie Fishback Organization:Organization: DOC - CorrectionsDOC - Corrections

Department:Department: MUDDYRIVER426 - Big Muddy RiverMUDDYRIVER426 - Big Muddy River

Correctional CenterCorrectional Center Location:Location: BB001 - Big Muddy River CorrectionalBB001 - Big Muddy River Correctional

CenterCenter

Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: 95 - Small Purchase95 - Small Purchase AllowAllow ElectronicElectronic Quote:Quote:

YesYes

Alternate Id:Alternate Id: RequiredRequired Date:Date:

AvailableAvailable Date :Date :

10/07/2026 10/07/2026

09:42:37 AM09:42:37 AM

Info Contact:Info Contact: Contact Jackie Fishback at (618) 437-5300Contact Jackie Fishback at (618) 437-5300 Bid Type:Bid Type: OPENOPEN InformalInformal Bid Flag:Bid Flag:

NoNo

Purchase Method:Purchase Method: Open MarketOpen Market

Pre Bid Conference:Pre Bid Conference:

Bulletin Desc:Bulletin Desc: Big Muddy River Correctional Center is seeking a Vendor to provide a five (5) year contract for elevator registration, inspection, repair and maintenanceBig Muddy River Correctional Center is seeking a Vendor to provide a five (5) year contract for elevator registration, inspection, repair and maintenance services.services.

Ship-to Address:Ship-to Address: Business AdministratorBusiness Administrator

251 N. Illinois Hwy 37251 N. Illinois Hwy 37

Ina, IL 62846Ina, IL 62846

USUS

Email:Email:

DOC.BigMuddy.BusinessOffice@illinois.govDOC.BigMuddy.BusinessOffice@illinois.gov

Phone: (618) 437-5300 Ext. 242Phone: (618) 437-5300 Ext. 242

Bill-toBill-to Address:Address:

Business AdministratorBusiness Administrator

251 N. Illinois Hwy 37251 N. Illinois Hwy 37

Ina, IL 62846Ina, IL 62846

USUS

Email:Email:

DOC.BigMuddy.BusinessOffice@illinois.govDOC.BigMuddy.BusinessOffice@illinois.gov

Phone: (618) 437-5300 Ext. 242Phone: (618) 437-5300 Ext. 242

PrintPrint Format:Format:

Bid Print NewBid Print New

File Attachments:File Attachments: Standard Terms and Conditions -FACILITY~13.pdfStandard Terms and Conditions -FACILITY~13.pdf

Standard Illinois Certifications~20.pdfStandard Illinois Certifications~20.pdf

B-54023 Elevator Registation Inspection Repair and Maintenance~1.docxB-54023 Elevator Registation Inspection Repair and Maintenance~1.docx

Form Attachments:Form Attachments:

Required Quote AttachmentsRequired Quote Attachments

Desired Attachment NameDesired Attachment Name DescriptionDescription

SPO Name:SPO Name: BreeAnn HaleBreeAnn Hale

Is this a Small Business Set AsideIs this a Small Business Set Aside Procurement?:Procurement?:

NoNo

Is there a BEP/VBP Participation Goal? :Is there a BEP/VBP Participation Goal? : NoNo

Link to Original Contract :Link to Original Contract :

Item InformationItem Information

1-5 of 161-5 of 16

11 22 33 44

Item # 1: ( 910 - 13 ) Item # 1: ( 910 - 13 ) Material costs should be entered as a dollar amount and will be used as a billing mechanism for the material costs associated with jobs. These line items areMaterial costs should be entered as a dollar amount and will be used as a billing mechanism for the material costs associated with jobs. These line items are not a material part of the evaluation process, and the bidder should enter the following amounts in the Unit Cost field of the associated line items, whennot a material part of the evaluation process, and the bidder should enter the following amounts in the Unit Cost field of the associated line items, when submitting their bid. These amounts are estimates of usage and not guaranteed. Line Item "01" - Materials at cost for term of contract - Enter: $10,000.00submitting their bid. These amounts are estimates of usage and not guaranteed. Line Item "01" - Materials at cost for term of contract - Enter: $10,000.00

NIGP Code:NIGP Code: 910-13910-13

Elevator Installation, Maintenance, Repair and Inspection Services Elevator Installation, Maintenance, Repair and Inspection Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

Bid Solicitation: 27-426DOC-MUDDY-B-54023Bid Solicitation: 27-426DOC-MUDDY-B-54023

10/13/26, 9:14 PM State of Illinois - General Services - Bid Solicitation - 27-426DOC-MUDDY-B-54023 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-426DOC-MUDDY-B-54023&external=true&parentUrl=close 1/3 javascript:downloadFile('1782228');

javascript:downloadFile('1785390');

javascript:downloadFile('1833303');

javascript:viewItemPage(2) javascript:viewItemPage(3) javascript:viewItemPage(4)

Additional NIGP CodeAdditional NIGP Code::

1.01.0 EA - EachEA - Each

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Item # 2: ( 910 - 13 ) Item # 2: ( 910 - 13 ) Year 1 Regristration and annual inspection.Year 1 Regristration and annual inspection.

NIGP Code:NIGP Code: 910-13910-13

Elevator Installation, Maintenance, Repair and Inspection Services Elevator Installation, Maintenance, Repair and Inspection Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

Item # 3: ( 910 - 13 ) Item # 3: ( 910 - 13 ) Initial Term, Year One Regular Hourly Rate, Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding holidays and weekends, for maintenance and repair ofInitial Term, Year One Regular Hourly Rate, Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding holidays and weekends, for maintenance and repair of elevators.elevators.

NIGP Code:NIGP Code: 910-13910-13

Elevator Installation, Maintenance, Repair and Inspection Services Elevator Installation, Maintenance, Repair and Inspection Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

16.016.0 HR - HourHR - Hour

Item # 4: ( 910 - 13 ) Item # 4: ( 910 - 13 ) Initial Term, Year One Overtime Hourly Rate, Monday through Friday, 4:00pm to 7:00am, including holidays and weekends, for maintenance and repair ofInitial Term, Year One Overtime Hourly Rate, Monday through Friday, 4:00pm to 7:00am, including holidays and weekends, for maintenance and repair of elevators.elevators.

NIGP Code:NIGP Code: 910-13910-13

Elevator Installation, Maintenance, Repair and Inspection Services Elevator Installation, Maintenance, Repair and Inspection Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

4.04.0 HR - HourHR - Hour

Item # 5: ( 910 - 13 ) Item # 5: ( 910 - 13 ) Year 2 Registration and annual inspectionYear 2 Registration and annual inspection

NIGP Code:NIGP Code: 910-13910-13

Elevator Installation, Maintenance, Repair and Inspection Services Elevator Installation, Maintenance, Repair and Inspection Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

1-5 of 161-5 of 16

11 22 33 44

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File details come from the government source that posted it. Updated Oct 19, 2026.