State of Illinois - corrections 53586 - 27-426DOC-MENAR-B-53586.pdf

PDF 505 KB Posted Aug 26, 2026

Attached to: HVACR Services for Repairs and Maintenance
Solicitation number: 27-426DOC-MENAR-B-53586
Issued by: Madison County, Illinois

About this file

Written by GovTribe AI · Aug 31, 2026

This is a bid solicitation document from the State of Illinois Department of Corrections for Menard Correctional Center seeking a qualified and licensed HVACR vendor to provide routine repair and maintenance services on heating, ventilation, air conditioning, and refrigeration units. The solicitation includes four service line items: 50 hours of overtime repair and maintenance services (3 PM to 7 AM), 330 hours of regular hourly rate repair and maintenance services, 50 hours of overtime services for Saturday, Sunday, and holiday work, and materials and supplies at cost up to $8,000 for the contract term. All services are designated for HVACR units located in the General Division, Medium Security Unit, and Security Towers. The bid number is 27-426DOC-MENAR-B-53586, with responses due on August 31, 2026 at 10:00 AM, and the contract term is 12 months. The solicitation is classified as an open market small purchase (Type Code 95) with no pre-bid conference scheduled.

This is an informal bid requiring electronic quote submission to Jennifer Alvis at Jennifer.alvis@Illinois.gov. The solicitation is not designated as a small business set-aside procurement and has no BEP/VBE participation goals. Bidders must be licensed HVACR service providers and should submit quotes reflecting hourly rates for the specified service categories plus the fixed materials and supplies cost. Documentation requirements include standard Illinois certifications and compliance with FY 2026 standard terms and conditions. The facility is located at 711 Kaskaskia Street, Menard, Illinois 62259, with contact information available at (618) 826-5071.

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Additional NIGP CodeAdditional NIGP Code::

Responses Due Responses Due in 12 Days, 15 Hours, 26 Minutesin 12 Days, 15 Hours, 26 Minutes

Header InformationHeader Information

Bid Number:Bid Number: 27-426DOC-MENAR-B-5358627-426DOC-MENAR-B-53586 Description:Description: HVACR Services for Repairs and MaintenanceHVACR Services for Repairs and Maintenance Bid Opening Date:Bid Opening Date: 08/31/2026 10:00:00 AM08/31/2026 10:00:00 AM

Purchaser:Purchaser: Jennifer AlvisJennifer Alvis Organization:Organization: DOC - CorrectionsDOC - Corrections

Department:Department: MENARDCC426 - Menard Correctional CenterMENARDCC426 - Menard Correctional Center Location:Location: BI001 - Menard Correctional CenterBI001 - Menard Correctional Center

Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: 95 - Small Purchase95 - Small Purchase Allow Electronic Quote:Allow Electronic Quote: YesYes

Alternate Id:Alternate Id: Required Date:Required Date: Available Date :Available Date : 08/18/2026 11:05:53 AM 08/18/2026 11:05:53 AM

Info Contact:Info Contact: Jennifer.alvis@Illinois.govJennifer.alvis@Illinois.gov Bid Type:Bid Type: OPENOPEN Informal Bid Flag:Informal Bid Flag: NoNo

Purchase Method:Purchase Method: Open MarketOpen Market

Pre Bid Conference:Pre Bid Conference:

Bulletin Desc:Bulletin Desc: Menard Correctional Center is seeking a qualified and licensed HVACR Vendor to provide routine repair and maintenance on its HVACR units.Menard Correctional Center is seeking a qualified and licensed HVACR Vendor to provide routine repair and maintenance on its HVACR units.

Ship-to Address:Ship-to Address: IDOC ContractIDOC Contract

Menard Correctional CenterMenard Correctional Center

711 Kaskaskia Street711 Kaskaskia Street

Menard, IL 62259Menard, IL 62259

USUS

Email: noreply@illinois.govEmail: noreply@illinois.gov

Phone: (618) 826-5071Phone: (618) 826-5071

Bill-to Address:Bill-to Address: IDOC ContractIDOC Contract

Menard Correctional CenterMenard Correctional Center

711 Kaskaskia Street711 Kaskaskia Street

Menard, IL 62259Menard, IL 62259

USUS

Email: noreply@illinois.govEmail: noreply@illinois.gov

Phone: (618) 826-5071Phone: (618) 826-5071

Print Format:Print Format: Bid Print NewBid Print New

File Attachments:File Attachments: RFQ - FY27 B53586 HVACR Contract~1.docxRFQ - FY27 B53586 HVACR Contract~1.docx

FY 2026 Standard Terms and Conditions~87.pdfFY 2026 Standard Terms and Conditions~87.pdf

Standard Illinois Certifications V.26.2~70.pdfStandard Illinois Certifications V.26.2~70.pdf

Form Attachments:Form Attachments:

Required Quote AttachmentsRequired Quote Attachments

Desired Attachment NameDesired Attachment Name DescriptionDescription

SPO Name:SPO Name: BreeAnn HaleBreeAnn Hale

Is this a Small Business Set AsideIs this a Small Business Set Aside Procurement?:Procurement?:

NoNo

Is there a BEP/VBP Participation Goal? :Is there a BEP/VBP Participation Goal? : NoNo

Link to Original Contract :Link to Original Contract :

Item InformationItem Information

Item # 2: ( 936 - 67 ) Item # 2: ( 936 - 67 ) 12 month term - Overtime 3PM - 7AM hourly rate for repair & maintenance of facility Heating, Venting, Air Conditioning and Refrigeration (HVACR) units in the General Division, Medium Security Unit and12 month term - Overtime 3PM - 7AM hourly rate for repair & maintenance of facility Heating, Venting, Air Conditioning and Refrigeration (HVACR) units in the General Division, Medium Security Unit and

Security Towers.Security Towers.

NIGP Code:NIGP Code: 936-67936-67

Refrigeration Equipment Maintenance and Repair Refrigeration Equipment Maintenance and Repair

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

50.050.0 HR - HourHR - Hour

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Item # 3: ( 936 - 67 ) Item # 3: ( 936 - 67 ) 12 month term - Regular hourly Rate for repair & maintenance of facility Heating, Venting, Air Conditioning and Refrigeration (HVACR) Systems in the General Division, Medium Security Unit and Security12 month term - Regular hourly Rate for repair & maintenance of facility Heating, Venting, Air Conditioning and Refrigeration (HVACR) Systems in the General Division, Medium Security Unit and Security

Towers.Towers.

NIGP Code:NIGP Code: 936-67936-67

Refrigeration Equipment Maintenance and Repair Refrigeration Equipment Maintenance and Repair

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

330.0330.0 HR - HourHR - Hour

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Bid Solicitation: 27-426DOC-MENAR-B-53586Bid Solicitation: 27-426DOC-MENAR-B-53586

8/18/26, 7:33 PM State of Illinois - General Services - Bid Solicitation - 27-426DOC-MENAR-B-53586 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-426DOC-MENAR-B-53586&external=true&parentUrl=close 1/2 javascript:downloadFile('1782491');

javascript:downloadFile('1724127');

javascript:downloadFile('1724130');

Item # 4: ( 936 - 67 ) Item # 4: ( 936 - 67 ) 12 month term overtime Saturday/Sunday/Holiday hourly rate for repair & maintenance of facility Heating, Venting, Air Conditioning and Refrigeration (HVACR) Services in the General Division, Medium Security12 month term overtime Saturday/Sunday/Holiday hourly rate for repair & maintenance of facility Heating, Venting, Air Conditioning and Refrigeration (HVACR) Services in the General Division, Medium Security

Unit and Security Towers.Unit and Security Towers.

NIGP Code:NIGP Code: 936-67936-67

Refrigeration Equipment Maintenance and Repair Refrigeration Equipment Maintenance and Repair

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

50.050.0 HR - HourHR - Hour

Item # 5: ( 936 - 67 ) Item # 5: ( 936 - 67 ) Materials and Supplies at cost for term of contract. Enter $8000.00Materials and Supplies at cost for term of contract. Enter $8000.00

NIGP Code:NIGP Code: 936-67936-67

Refrigeration Equipment Maintenance and Repair Refrigeration Equipment Maintenance and Repair

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

ExitExit

File details come from the government source that posted it. Updated Aug 31, 2026.