State of Illinois - corrections 53481 - 27-426DOC-MENAR-B-53481.pdf

PDF 597 KB Posted Sep 1, 2026

Attached to: Elevator Repair and Maintenance - Menard Correctional Center
Solicitation number: 27-426DOC-MENAR-B-53481
Issued by: Mclean County, Illinois

About this file

Written by GovTribe AI · Sep 3, 2026

This is an Invitation for Bid (IFB) document issued by the Illinois Department of Corrections (IDOC) for elevator repair and maintenance services at Menard Correctional Center located in Menard, Illinois. The solicitation seeks comprehensive elevator maintenance and repair services for a five-year term, with services including monthly inspections, regular hourly maintenance and repairs (Monday through Friday, 7:00 a.m. to 3:00 p.m.), and overtime hourly rates (Monday through Friday, 3:00 p.m. to 7:00 a.m., including holidays and weekends). The line items include 12 monthly inspections per year, 16 regular hours, and 4 overtime hours for Year 1, with identical quantities specified for Year 2 and presumably years three through five. Bids are due on September 14, 2026, at 10:00 a.m., and a mandatory pre-bid conference has been scheduled for September 8, 2026, at 10:00 a.m., with bidder confirmation required by September 3, 2026, at 4:00 p.m. An amendment was issued on August 26, 2026, adjusting the pre-bid conference date from September 7 to September 8 due to the Labor Day holiday.

This procurement is designated as a Small Business Set Aside with no Black-Owned Business Enterprise (BEP) or Veteran-Owned Business Enterprise (VBP) participation goals. Bidders must submit a signed contract, completed vendor disclosure forms or IPG Active Registered Vendor Disclosure documentation (failure to complete results in disqualification), and an executed "Offer to the State of Illinois" form. Electronic quotes are permitted. The contact purchaser is Jennifer Alvis (Jennifer.alvis@Illinois.gov), and the SPO is BreeAnn Hale. Responses are due within 12 days and 18 hours from the document date. The ship-to and bill-to address is IDOC Contract, Menard Correctional Center, 711 Kaskaskia Street, Menard, Illinois 62259.

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Additional NIGP CodeAdditional NIGP Code::

Responses Due Responses Due in 12 Days, 18 Hours, 45 Minutesin 12 Days, 18 Hours, 45 Minutes

Header InformationHeader Information

Bid Number:Bid Number: 27-426DOC-MENAR-B-5348127-426DOC-MENAR-B-53481 Description:Description: Elevator Repair andElevator Repair and

MaintenanceMaintenance Bid OpeningBid Opening Date:Date:

09/14/202609/14/2026

10:00:00 AM10:00:00 AM

Purchaser:Purchaser: Jennifer AlvisJennifer Alvis Organization:Organization: DOC - CorrectionsDOC - Corrections

Department:Department: MENARDCC426 - MenardMENARDCC426 - Menard

Correctional CenterCorrectional Center Location:Location: BI001 - MenardBI001 - Menard

Correctional CenterCorrectional Center

Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: 10 - Invitation for Bid (IFB)10 - Invitation for Bid (IFB) AllowAllow ElectronicElectronic Quote:Quote:

YesYes

Alternate Id:Alternate Id: Required Date:Required Date: Available DateAvailable Date

08/26/2026 08/26/2026

12:10:12 PM12:10:12 PM

Info Contact:Info Contact: Jennifer.alvis@Illinois.govJennifer.alvis@Illinois.gov Bid Type:Bid Type: OPENOPEN Informal BidInformal Bid Flag:Flag:

NoNo

Purchase Method:Purchase Method: Open MarketOpen Market

Pre Bid Conference:Pre Bid Conference: Pre-Bid Conference is Mandatory. Pre-Bid conference date is set for September 8th, 2026 @ 10:00 AM. Bidders must confirm their attendance by email no later than September 3rd, 2026 @ 4:00 PM.Pre-Bid Conference is Mandatory. Pre-Bid conference date is set for September 8th, 2026 @ 10:00 AM. Bidders must confirm their attendance by email no later than September 3rd, 2026 @ 4:00 PM.

Bulletin Desc:Bulletin Desc: Menard Correctional Center is seeking services for elevator repair and maintenance for the term of 5 years.Menard Correctional Center is seeking services for elevator repair and maintenance for the term of 5 years.

Ship-to Address:Ship-to Address: IDOC ContractIDOC Contract

Menard Correctional CenterMenard Correctional Center

711 Kaskaskia Street711 Kaskaskia Street

Menard, IL 62259Menard, IL 62259

USUS

Email: noreply@illinois.govEmail: noreply@illinois.gov

Phone: (618) 826-5071Phone: (618) 826-5071

Bill-to Address:Bill-to Address: IDOC ContractIDOC Contract

Menard CorrectionalMenard Correctional

CenterCenter

711 Kaskaskia Street711 Kaskaskia Street

Menard, IL 62259Menard, IL 62259

USUS

Email: noreply@illinois.govEmail: noreply@illinois.gov

Phone: (618) 826-5071Phone: (618) 826-5071

Print Format:Print Format: Bid Print NewBid Print New

File Attachments:File Attachments: IFB - B53481 Elevator R and M~5.docxIFB - B53481 Elevator R and M~5.docx

Vendor Disclosure Formerly Form AVendor Disclosure Formerly Form A

IPG Active Registered Vendor Disclosure Forms - Formerly Form B~1.docxIPG Active Registered Vendor Disclosure Forms - Formerly Form B~1.docx

IFB Offer to the State of Illinois~3.pdfIFB Offer to the State of Illinois~3.pdf

Invitation for Bid Instructionns and Requirements~4.docxInvitation for Bid Instructionns and Requirements~4.docx

Form Attachments:Form Attachments:

Required Quote AttachmentsRequired Quote Attachments

Desired Attachment NameDesired Attachment Name DescriptionDescription

Signed ContractSigned Contract Upload Signed Contract HereUpload Signed Contract Here

Vendor Disclosure or IPG Active Registered Vendor DisclosureVendor Disclosure or IPG Active Registered Vendor Disclosure Failure to complete and upload will result in disqualificationFailure to complete and upload will result in disqualification

Offer to the State of IllinoisOffer to the State of Illinois Upload completed Offer with authorized signature hereUpload completed Offer with authorized signature here

SPO Name:SPO Name: BreeAnn HaleBreeAnn Hale

Is this a Small Business Set Aside Procurement?:Is this a Small Business Set Aside Procurement?: YesYes

Is there a BEP/VBP Participation Goal? :Is there a BEP/VBP Participation Goal? : NoNo

Link to Original Contract :Link to Original Contract :

Amendments:Amendments:

Amendment #Amendment # Amendment DateAmendment Date Amendment NoteAmendment Note

11 08/26/202608/26/2026

01:36:53 PM01:36:53 PM

Updated Pre-Bid Conference date from 9/7/26 to 9/8/26 due to Labor Day. Header 1.Updated Pre-Bid Conference date from 9/7/26 to 9/8/26 due to Labor Day. Header 1.

Pre-Bid Conference changed from "Pre-Bid Conference is Mandatory. Pre-BidPre-Bid Conference changed from "Pre-Bid Conference is Mandatory. Pre-Bid conference date is set for September 7th, 2026 @ 10:00 AM. Bidders must confirmconference date is set for September 7th, 2026 @ 10:00 AM. Bidders must confirm their attendance by email no later than September 3rd, 2026 @ 4:00 PM." to "Pre-Bidtheir attendance by email no later than September 3rd, 2026 @ 4:00 PM." to "Pre-Bid

Conference is Mandatory. Pre-Bid conference date is set for September 8th, 2026 @Conference is Mandatory. Pre-Bid conference date is set for September 8th, 2026 @

10:00 AM. Bidders must confirm their attendance by email no later than September10:00 AM. Bidders must confirm their attendance by email no later than September

3rd, 2026 @ 4:00 PM.".3rd, 2026 @ 4:00 PM.".

Item InformationItem Information

1-5 of 231-5 of 23

11 22 33 44 55

Item # 1: ( 910 - 13 ) Item # 1: ( 910 - 13 ) Year 1 Monthly inspection Elevator Contract - Menard CCYear 1 Monthly inspection Elevator Contract - Menard CC

NIGP Code:NIGP Code: 910-13910-13

Elevator Installation, Maintenance, Repair and Inspection Services Elevator Installation, Maintenance, Repair and Inspection Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

12.012.0 MON - MonthMON - Month

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Bid Solicitation: 27-426DOC-MENAR-B-53481Bid Solicitation: 27-426DOC-MENAR-B-53481

9/1/26, 4:14 PM State of Illinois - General Services - Bid Solicitation - 27-426DOC-MENAR-B-53481 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-426DOC-MENAR-B-53481&external=true&parentUrl=close 1/2 javascript:downloadFile('1790553');

javascript:downloadFile('1746599');

javascript:downloadFile('1762263');

javascript:downloadFile('1762265');

javascript:downloadFile('1782534');

javascript:viewItemPage(2) javascript:viewItemPage(3) javascript:viewItemPage(4) javascript:viewItemPage(5)

Additional NIGP CodeAdditional NIGP Code::

Item # 2: ( 910 - 13 ) Item # 2: ( 910 - 13 ) Initial Term, Year One Regular Hourly Rate, Monday through Friday, 7:00 a.m. to 3:00 p.m., excluding holidays and weekends, for maintenance and repair of elevators.Initial Term, Year One Regular Hourly Rate, Monday through Friday, 7:00 a.m. to 3:00 p.m., excluding holidays and weekends, for maintenance and repair of elevators.

NIGP Code:NIGP Code: 910-13910-13

Elevator Installation, Maintenance, Repair and Inspection Services Elevator Installation, Maintenance, Repair and Inspection Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

16.016.0 HR - HourHR - Hour

Item # 3: ( 910 - 13 ) Item # 3: ( 910 - 13 ) Initial Term, Year One Overtime Hourly Rate, Monday through Friday, 3:00pm to 7:00am, including holidays and weekends, for maintenance and repair of elevators.Initial Term, Year One Overtime Hourly Rate, Monday through Friday, 3:00pm to 7:00am, including holidays and weekends, for maintenance and repair of elevators.

NIGP Code:NIGP Code: 910-13910-13

Elevator Installation, Maintenance, Repair and Inspection Services Elevator Installation, Maintenance, Repair and Inspection Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

4.04.0 HR - HourHR - Hour

Item # 4: ( 910 - 13 ) Item # 4: ( 910 - 13 ) Year 2 Monthly inspection Elevator Contract - Menard CCYear 2 Monthly inspection Elevator Contract - Menard CC

Elevator Installation, Maintenance, Repair and Inspection Services Elevator Installation, Maintenance, Repair and Inspection Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

12.012.0 MON - MonthMON - Month

Item # 5: ( 910 - 13 ) Item # 5: ( 910 - 13 ) Year Two Regular Hourly Rate, Monday through Friday, 7:00 a.m. to 3:00 p.m., excluding holidays and weekends, for maintenance and repair of elevators.Year Two Regular Hourly Rate, Monday through Friday, 7:00 a.m. to 3:00 p.m., excluding holidays and weekends, for maintenance and repair of elevators.

Elevator Installation, Maintenance, Repair and Inspection Services Elevator Installation, Maintenance, Repair and Inspection Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

16.016.0 HR - HourHR - Hour

1-5 of 231-5 of 23

11 22 33 44 55

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File details come from the government source that posted it. Updated Sep 3, 2026.