INVITATION TO NEGOTIATE

26-117-ITN

STATE LOBBYIST

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION AND RESPONSE PREPARATION

3. SCOPE OF WORK / SPECIFICATIONS

4. SERVICE LEVEL AGREEMENTS (SLAs)

5. MINIMUM REQUIREMENTS

6. OTHER REQUIREMENTS

7. SELECTION PROCESS AND AWARD

8. PROFESSIONAL SERVICES AGREEMENT SAMPLE

9. EVALUATION CRITERIA

10. VENDOR QUESTIONNAIRE

11. PRICE TABLE(S)

ATTACHMENTS

B - ITN REQUEST - STATE LOBBYISTS

C - SLAS - ANDREW YATES

GREATER ORLANDO AVIATION AUTHORITY

State Lobbyist

1. INTRODUCTION

1.1. Summary

The Aviation Authority is soliciting responses from interested and qualified Lobbyists or

Firms, duly licensed to do business in the State of Florida, to provide State

Governmental Relations Consulting Services for the Orlando International Airport and the Orlando Executive Airport.

The selected Consultant will be determined, at the sole discretion of the Aviation

Authority, to be both responsible and responsive, and the most highly qualified to perform the required services, based on the evaluation criteria established in the solicitation documents.

1.2. Procurement Services Point of Contact

When the Questions and Answers function is not available, please contact Terrence

Wright, Senior Manager via email at terrence.wright@goaa.org.

1.3. Intent

The Aviation Authority's intent is to enter into a non-exclusive Professional Services

Agreement for the services described in this solicitation for a three (3) year base period, with two (2), one (1) year option(s). Professional Services Agreement to start on or about 01/01/2027.

1.4. Background

The Greater Orlando Aviation Authority is proud to operate Orlando International

Airport (MCO) and Orlando Executive Airport (ORL), two of Florida’s premier air travel gateways. MCO is a world-class global connector, serving millions of passengers across its three terminals, A, B, and C. Connected to a Train Station that offers passenger rail service, Terminal C is an innovative structure that elevates the customer experience with 100% automated screening lanes at TSA checkpoints. ORL is conveniently located just miles from downtown Orlando and provides vital general aviation access to the heart of the region.

1.5. Tentative Timeline

Release Project Date: October 2, 2026

Pre-Submittal Meeting (Non-

Mandatory):

October 12, 2026, 10:00am

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/2893

6071579544?p=camWbKo6njr4IMLGdB

Meeting ID: 289 360 715 795 44

Passcode: vZ7zV35J

Need help? | System reference

Dial in by phone

+1 872-242-8019,,226994945# United

States, Chicago

Find a local number

Phone conference ID: 226 994 945#

Join on a video conferencing device

Tenant key: goaa@m.webex.com

Video ID: 113 084 085 5

Question Submission Deadline: October 20, 2026, 12:00am

Question Response (Addendum) Issue

Deadline:

October 22, 2026, 12:00am

Response Submission Deadline: November 6, 2026, 12:00am

Evaluation Committee Date: November 20, 2026

Interviews (Optional): December 9, 2026

Conclusion of Negotiations: December 21, 2026

Evaluation of Respondents' BAFOs by

Committee:

January 5, 2027

Aviation Authority Board Contract

Approval Date:

February 17, 2027

All dates and times are subject to change. All times are EST.

https://teams.microsoft.com/meet/28936071579544?p=camWbKo6njr4IMLGdB https://teams.microsoft.com/meet/28936071579544?p=camWbKo6njr4IMLGdB mailto:goaa@m.webex.com

1.6. Characteristics of an ITN

An ITN is a solicitation process to select one or more vendors with which to commence negotiations for the procurement of goods and/or contractual services.

When the Aviation Authority determines that procurement by an Invitation to Bid or other solicitation method is not in the best interest of the Aviation Authority, and that negotiation may be necessary for the Aviation Authority to obtain the Best Value, the

ITN process may be used. In making the determination to utilize the ITN process, the

Aviation Authority may consider, in addition to any other relevant considerations, the following:

a. The simultaneous use of competitive negotiations would be beneficial to achieve the goal of Best Value within the Aviation Authority’s budget.

b. Price is an important factor but not significant enough by itself to justify award to a low bidder.

c. Limited availability of competition.

d. Non-standard products or services are required.

e. Multiple options for achieving the desired results likely exist.

f. A contract of high complexity may be required.

g. Uncertainty of the ability to obtain results within the budget or time requirements.

h. Requirements for needed products or services cannot be specified with certainty.

i. There is an emphasis on new technology with innovative solutions and a range of options are available.

j. Flexibility in determining the Best Value for the Aviation Authority is paramount.

k. Items or services are mission critical to the Aviation Authority’s operation.

l. A process of re-engineering may be required.

m. The marketplace is experiencing constant change and updated solutions are pertinent.

Professional and technical expertise and qualifications of firms are critical to the success of the project or provision of services.

2. GENERAL INFORMATION AND RESPONSE PREPARATION

2.1. Non-Discriminatory Legal Notices

a. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

b. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible

Respondent.

2.2. Reservation of Rights

a. The Aviation Authority reserves the right, in its sole discretion, to waive any informalities or irregularities of a Response, except that:

i. the Aviation Authority will not waive the requirement that a Response, complete in all material respects, be received by the Aviation Authority by the time and date specified in the Timeline for the receipt thereof, and

ii. the Aviation Authority will not consider any Response which does not conform in all material respects to the terms of this Solicitation including a commitment to execute the Professional Services Agreement by the

Respondent, if applicable.

b. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent’s past performance and may consider such information in its evaluation and selection of Respondents.

c. The Aviation Authority reserves the right to request clarification of information submitted in any Response, to require additional information from any

Respondent, or, in the Aviation Authority's sole discretion, to reject any or all

Respondents for any reason and to re-advertise or not to re-advertise the

Solicitation.

d. The Aviation Authority reserves the right to cancel an award to a Respondent upon due cause—i.e., misrepresentation, negligence, non-performance, etc. via written notice.

e. As the best interest of the Aviation Authority may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof.

f. All awards made as a result of this Solicitation shall conform to applicable policies of the Aviation Authority.

g. The Aviation Authority reserves the right at its sole discretion to increase, decrease, or delete any portion of the Scope of Services of the resulting

Professional Services Agreement at any time, without cause.

h. The Aviation Authority shall have the right, but not the obligation, to award all or any portion of the services. The extent and Scope of the Services, along with the fees for such services, will be subject to final approval by the Aviation Authority.

The Aviation Authority intends, but is not obligated, to enter into a non-exclusive agreement with the highest ranked Respondent to perform the required Services described herein.

i. The Aviation Authority reserves its right to award any or all of the advertised services subject to the availability of funding.

2.3. Response Preparation

a. All prospective Respondents shall thoroughly examine and become familiar with the Solicitation package and carefully note the items which must be submitted with the Solicitation as detailed in Section 11: Vendor Questionnaire.

b. Submission of a Response shall constitute an acknowledgment that the

Respondent has read and understands the Solicitation Documents. The failure or neglect of a Respondent to receive or examine any Solicitation Document shall in no way relieve it from any obligations under its Response or the Professional

Services Agreement. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Professional

Services Agreement Documents or the scope of work.

c. It is the Respondent’s responsibility to incorporate all pertinent information effectively, to communicate the Respondent’s concept, and meet the requirements listed in the Solicitation. The Respondent should prepare its

Response simply and economically, providing a straightforward, concise description of the Respondent's capability to satisfy the conditions and requirements of this competitive solicitation based on the Evaluation Criteria which are the list of elements that the Aviation Authority deems most important to its evaluation process.

d. Sealed electronic responses will be received for this Solicitation through the

Greater Orlando Aviation Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed the free account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic response. By way of the https://procurement.opengov.com/portal/goaa

Platform, responses will be locked and digitally encrypted until the submission deadline passes.

e. All Responses must be received by the Aviation Authority as noted in the

Section 1: Introduction. All Responses timely received will be listed with the name of the Respondent during the Virtual Announcement of Respondents. The e-Procurement Platform will not allow for late submittals.

f. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

g. If the Aviation Authority determines that it is necessary to change the dates or times prior to the due date, the change will be announced and posted on the e-

Procurement Platform.

h. The Aviation Authority shall not be responsible for delays caused by any occurrence. This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

i. Responses submitted by hard copy, e-mail, or fax shall not be accepted.

Responses submitted outside of the designated Procurement Platform shall be rejected as non-responsive regardless of where and when they were received.

j. Respondents shall not be allowed to modify their responses after the opening time and date.

k. Unless otherwise noted, Respondents shall submit one Response only.

l. Each Respondent shall complete Section 11: Vendor Questionnaire. Please respond to each item individually, as applicable.

m. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

n. Regarding narrative responses: please do not include any links to any material, as those will not be reviewed. Additionally, images shall not be added into narrative fields, as those will not be reviewed.

2.4. Pre-Submittal Meeting

a. A Pre-Submittal Meeting will be held virtually for this solicitation.

b. The Teams Link can be found under Section 1: Introduction

c. The purpose of any Pre-Submittal Meeting is to review the solicitation (and any addenda) as published.

d. Attendance is not mandatory, but highly encouraged.

e. Attendees are expected to be familiar with the Solicitation Document.

2.5. Communications; Questions Regarding Specifications or Solicitation

Process and Receiving Responses

a. Any communication during the solicitation process must be submitted to the

Aviation Authority via the e-Procurement

Platform, https://procurement.opengov.com/portal/goaa. prior to the deadline for Questions. In the event of the OpenGov Q&A is not functional, please contact the Procurement Point of Contact specified in Section 1.

b. All answers to inquiries will be posted on the Aviation Authority e-Procurement

Platform. Respondents may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the responsibility of the

Respondent to check the website for answers to inquiries.

c. In accordance with Administration Policies (Sections 180.01 and 180.03) policies, any communication directly or indirectly to seek to encourage any specific result in connection with an Aviation Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a Respondent or through a lobbyist, agent or third person, to any Aviation Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking Solicitations, making recommendations or making an award, is prohibited from the time that the Solicitation is released to the time that the award is made. A copy of the Administration Policies (Sections 180.01 and

180.03) is available upon request from the Manager of Board Services.

d. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this Solicitation. Firms and their agents shall not contact members of the Aviation Authority staff and/or Committee/Board member (with the exception of designated Procurement Agent and the office of

Small Business Opportunity and Exchange. An appropriate official or employee of the Aviation Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate review of the Response. Any official communication from a Respondent during the solicitation process should be submitted via the e-Procurement Platform as directed during the solicitation process. Failure to adhere to these requirements may result in an Aviation Authority Board action to disqualify your firm from consideration of award.

e. Requests for interpretation, clarification or correction of solicitation documents, forms or other material in the solicitation must be made in writing via the e-https://procurement.opengov.com/portal/goaa

Procurement Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Submittal Meeting or during the Question-and-Answer period, which, in the Aviation Authority's discretion, necessitate changes to the solicitation documents, will be the subject of an addendum to this solicitation at the conclusion of the question period, and will be made available through the e-

Procurement Platform. It is the responsibility of each Respondent to ensure that it has received and reviewed any and all such solicitation(s) or addendum.

f. Per F.S. 287.057 (25): Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents.

Violation of this provision may be grounds for rejecting a response.

2.6. Silence of Specifications

The apparent silence of the specifications and any supplemental specifications as to any details or the omission from same of any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and only materials of first quality be provided.

2.7. Incurred Cost

The Aviation Authority is not liable for any cost incurred by any Respondent prior to an award. Costs for developing a response is entirely the obligation of the Respondent and shall not be chargeable in any manner to the Aviation Authority.

2.8. Lobbying Statement

Do not contact Aviation Authority Board members or Staff concerning this

Solicitation. Public meetings and public deliberations of the Evaluation Committee are the only acceptable forum for the evaluation of any Responses received pursuant to this

Solicitation. Written correspondence concerning questions may be submitted to the Procurement Services Department via the e-Procurement Platform during the specified period. Any official communication from a Respondent during the Solicitation process should be submitted in writing to the Greater Orlando Aviation Authority via the e-Procurement Platform as directed in the Solicitation. Copies of the Administration

Policies (Sections 180.01 and 180.03) are available at https://flymco.com/airport-business/policies/. Failure to adhere to these requirements could result in action to disqualify your firm from consideration of award. Respondents to this Solicitation or persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended https://flymco.com/airport-business/policies/ award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this Solicitation, except in writing to the procurement officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S.

287.057 (25))

2.9. Withdrawal of Responses

No Response may be withdrawn after the scheduled Response opening time for a period of 180 days. Any Respondent withdrawing or attempting to withdraw its Response prior to the expiration of the 180 day period shall be obligated to reimburse the Aviation

Authority for all its costs incurred in connection with such withdrawal or attempted withdrawal including, without limitation, any increased costs for procuring the goods or services from another Respondent or all costs of advertising and re-procuring the goods or services, and all attorneys’ fees, in addition to payment of the Aviation Authority’s other damages. A Respondent’s submission shall be deemed the Respondent’s acknowledgment of an agreement to the provisions of this Section.

2.10. Public Meetings

Public meetings are posted on the Aviation Authority's website:

https://flymco.com/airport-business/sunshine-meetings/. Attendance by all interested

Parties is encouraged.

2.11. Public Records / Confidential and Exempt Information

The Greater Orlando Aviation Authority (“Aviation Authority”) is subject to Chapter 119, Florida Statutes, and Article I, section 24 of the Florida Constitution. Accordingly, all materials submitted in response to this Invitation to Negotiate (“ITN”) are subject to public disclosure unless confidential or exempt under applicable law.

If the Respondent contends that any portion of its bid, proposal, response, or submission contains confidential or exempt information, including trade secret information, the Respondent shall provide:

a. one complete, unredacted copy clearly identifying and conspicuously labeling all information claimed to be confidential or exempt; and

b. one redacted copy of the identical submission suitable for public records production.

For each redaction or claim of exemption, the Respondent shall cite the specific legal authority supporting the asserted exemption. Generalized claims of confidentiality or proprietary status are insufficient and will not be considered properly identified by the

Respondent.

https://flymco.com/airport-business/sunshine-meetings/

Pricing and other financial terms are generally not confidential or exempt from public disclosure following bid or proposal opening or notice of intended award, except as otherwise provided by law.

The Aviation Authority will endeavor in good faith to maintain information properly identified by the Respondent as confidential or exempt; however, the Aviation Authority shall independently determine whether any submitted information is subject to disclosure under applicable law.

The Aviation Authority shall not be liable for the disclosure of information that:

a. was not properly identified by the Respondent;

b. is not confidential or exempt under applicable law; or

c. the Aviation Authority determines must be disclosed pursuant to law, court order, or administrative determination.

If the Aviation Authority relies upon the Respondent’s asserted claim of confidentiality or exemption in withholding or redacting records responsive to a public records request, the Respondent shall, upon request, provide legal and factual support for the asserted exemption and shall indemnify, defend, and hold harmless the Aviation Authority, its board members, officers, employees, agents, and representatives from and against any claims, damages, penalties, costs, or attorneys’ fees arising from the Aviation

Authority’s reliance on the Respondent’s asserted exemption or confidentiality claim.

Nothing herein obligates the Aviation Authority to assert or defend any claimed exemption from disclosure on behalf of the Respondent.

2.12. Proprietary Information

Any work product produced as part of the Agreement will become the exclusive property of the Aviation Authority.

2.13. Independent Consultant Status and Compliance with the Immigration

Reform and Control Act

Respondent is and shall remain an independent Consultant and is neither agent, employee, partner, nor joint venture of Aviation Authority. Respondent acknowledges that it is responsible for complying with the provisions of the Immigration Reform and

Control Act of 1986 located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended from time to time. Failure to comply with the above provisions shall be considered a material breach of the Agreement.

2.14. Code of Ethics and Business Conduct Policy

The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy #

101-02, which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues. This includes, but is not limited to, the obligations of the Aviation Authority’s Board members and employees with respect to having an interest in business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Respondent and/or any attempt to influence an Aviation Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Respondent to Respond on any

Professional Services Agreement or sell any materials, supplies, equipment, or services to the Aviation Authority for a period of time that is determined by the Chief Executive

Officer. A copy of this policy (101.02) is available on the Aviation Authority’s website: https://flymco.com/airport-business/policies/

2.15. Performance Management System (Procurated/Canary)

a. The Aviation Authority shall, at regular intervals, monitor the performance of

Consultant to determine whether the work to be performed under the

Professional Services Agreement has in fact been accomplished to Aviation

Authority’s satisfaction and/or completed in a timely manner.

b. The Aviation Authority shall notify the Consultant of any specific services that are unsatisfactory to the Aviation Authority, and if the Consultant has not addressed such item or items set forth in the notice to the Aviation Authority’s satisfaction within the time frame set forth in the Aviation Authority’s notice, the Aviation

Authority in addition to all other rights provided under this Professional Services

Agreement or by law or equity, may either remedy such unsatisfactory services itself or through a third party and the cost of providing the remedial services shall be deducted from the Consultant’s invoice.

c. The Aviation Authority is implementing a structured vendor performance management process to support continuous improvement, accountability, and strong supplier relationships. The Aviation Authority has partnered with

Procurated to utilize its vendor performance management platform, Canary, a tool designed to collect meaningful feedback, improve supplier performance, and enhance customer satisfaction. The Aviation Authority will use the vendor performance management platform to collect feedback regarding Supplier performance. Performance evaluations may be conducted quarterly, annually, or as needed, based on contract duration, scope of work, and operational requirements.

d. Supplier performance may be evaluated across multiple categories (Customer

Service, Pricing and Value, Quality of Goods or Services, Timeliness and

Responsiveness).

e. The Aviation Authority may consider a Respondent’s past performance, including references and any available performance ratings or feedback from other agencies, including those reflected in vendor performance management platforms such as Canary in determining future contracting opportunities, contract renewals, amendments, extensions, and overall supplier relationship management. The Aviation Authority will use performance feedback to:

o Identify strengths and opportunities for improvement o Address performance concerns during business review meetings o Initiate corrective action discussions when immediate or material performance issues arise

Supplier Registration Requirement:

a. As a condition of award, the Consultant shall be required to register for and maintain an active account in the Aviation Authority’s designated vendor performance management platform, Procurated’s Canary platform, for the duration of the performance period. Supplier registration and use of the platform will be provided at no cost to the Supplier.

b. The Consultant will be required to create a profile on Procurated so you can log in to see your feedback. We also recommend that you use the Review Requester feature in Canary. It allows you to easily request feedback from the people who use your products and services every day. These insights give you a clear view of your performance, while also helping you showcase your strengths to current and future customers. Please note that the information and data uploaded to

Canary may be subject to Florida’s public records laws.

c. Suppliers may learn more about the Canary platform and its benefits at:

https://home.procurated.com/resources/suppliers-your-government-customers-are-using-canary/

d. For questions related directly to the Procurated platform, Suppliers may contact:

suppliersupport@procurated.com

2.16. Appeal of Solicitation Requirements

Any potential Respondent that is adversely affected by the requirements or specifications of this Solicitation may file an appeal in writing to the Senior Vice

President of Procurement Services, Kelly.loll@goaa.org, within 72 hours after the https://urldefense.com/v3/__https:/www.loom.com/share/df21afeaff4d406b9f0cbab7a8420150?sid=666d10c5-5f3e-4c3f-b1f7-b1840faea36c__;!!LBFcHN3WCgnqDQ!ij61DzodHPxDdLaAy6vlFfK_3vZWCWo4DzGBgmAbLULu1UWz_NrD87IVwxBsXAvBUn97p2oNpvYiiudy2iSuuz4E15DZkQ$ https://urldefense.com/v3/__https:/home.procurated.com/resources/suppliers-your-government-customers-are-using-canary/__;!!LBFcHN3WCgnqDQ!ij61DzodHPxDdLaAy6vlFfK_3vZWCWo4DzGBgmAbLULu1UWz_NrD87IVwxBsXAvBUn97p2oNpvYiiudy2iSuuz7syhoGnw$ https://urldefense.com/v3/__https:/home.procurated.com/resources/suppliers-your-government-customers-are-using-canary/__;!!LBFcHN3WCgnqDQ!ij61DzodHPxDdLaAy6vlFfK_3vZWCWo4DzGBgmAbLULu1UWz_NrD87IVwxBsXAvBUn97p2oNpvYiiudy2iSuuz7syhoGnw$ mailto:suppliersupport@procurated.com posting of the Solicitation. Failure to do so shall constitute a waiver of all rights to appeal the contents of the Solicitation.

3. SCOPE OF WORK / SPECIFICATIONS

The Consultant shall provide comprehensive legislative monitoring and advocacy services on behalf of the Aviation Authority, including attending legislative sessions, committee meetings, workshops, and pre-session activities to track, review, and report on all legislation that may impact the Aviation Authority. The Consultant shall also arrange meetings with key state officials, collaborate with aligned organizations, and actively advocate for legislation that supports the Aviation Authority’s priorities, including efforts to maximize transportation funding for Orlando International Airport and Orlando Executive Airport, while maintaining an ongoing understanding of the

Aviation Authority’s legislative needs.

3.1. State Governmental Legislative Representation

a. While the Florida Legislature (the “Legislature”) is in session, the Consultant shall attend all sessions and monitor, review, and report on all pending legislation that may directly or indirectly affect the Aviation Authority. This responsibility also includes attendance at and reporting on all pre-session committee meetings, hearings, and conferences relevant to the Authority’s interests.

b. Prepare and develop legislative filings as required in the proper form to be proposed for adoption by the Legislature.

c. Seek advice from Aviation Authority’s staff members, in conjunction with other consultants, with respect to the information necessary for the proper presentation of the Aviation Authority’s view, needs, and requirements to be presented by the Consultant before the various legislative committees and other governmental bodies.

d. Continuously monitor, through electronic means and other appropriate methods, legislative actions that may affect the Aviation Authority. The Consultant shall advise the Aviation Authority, in writing and to the greatest extent practicable in advance, of any legislative developments or proposed actions that may impact the Authority’s operations, interests, or statutory authority.

e. Attend all necessary committee meetings, workshops, and legislative sessions for the purpose of monitoring and affecting, as appropriate, the passage or defeat of those bills identified as bills of interest.

f. Arrange conferences between Aviation Authority staff members and appropriate members of the Legislature, the Governor of the State of Florida, the members of the Florida Cabinet and/or their respective aides and staff.

g. Coordinate the Aviation Authority’s legislative activities with the activities of other groups with similar interest including other major international airport representatives, legislative advocates for the City of Orlando, Orange County and other selected associates that are involved in the legislative process.

h. Advocate the passage of legislation which the Aviation Authority identifies as being in the Aviation Authority’s best interest, including but not limited to maximizing transportation funding for Orlando International Airport and Orlando

Executive Airport.

i. Anticipate and understand the Aviation Authority’s interests in legislative activities.

3.2. State Governmental Regulatory Representation

a. Advancing request for funding for various airport projects to the Florida

Department of Transportation; Florida Department of Environmental Protection, the Florida Legislature, other governmental agencies and alternative state funding sources.

b. Seeking to maximize FDOT appropriations for the then current fiscal year for projects that are in the Aviation Authority’s best interest.

c. Advance long-term initiatives and state policy that will benefit the Aviation

Authority including, but not limited to, the development of additional fuel distribution capacity, and funding and implementation of fuel and environmental efficiencies.

3.3. Additional Services

If during the contractual period additional services are needed, the selected Proposer, also referred to as Consultant may, at the option of the Aviation Authority, be engaged to perform additional services. The selected Consultant, shall upon receipt of the written request from the Aviation Authority's Chief Executive Officer, perform such additional services based upon the hourly rates in the Professional Services

Agreement. All additional work will be documented by amendment to be approved following the Aviation Authority policies prior to the performance of any additional services.

4. SERVICE LEVEL AGREEMENTS (SLAs)

4.1. Legislative Monitoring & Reporting

Legislative Monitoring

Service

Standard

Performance Requirement

Bill Monitoring Track and analyze all legislation affecting GOAA

Legislative

Alerts

Notify GOAA within 24 hours of significant legislative developments

Session

Updates

Provide weekly updates during legislative session

Interim

Updates

Provide monthly updates outside of session

4.2. Advocacy and Representation

Advocacy and Representation

Service Standard Performance Requirement

Representation Attend relevant legislative and agency meetings

Issue Advocacy Actively advocate GOAA positions as directed

Relationship

Management

Maintain productive relationships with key state officials

Funding Advocacy Pursue appropriations and grant opportunities identified by

GOAA

4.3. Responsiveness

Responsiveness

Request Type Response Time

Urgent Matters Within 4 business hours

Executive Inquiries Within 1 business day

Standard Requests Within 2 business days

Research Requests Within 5 business days unless otherwise agreed

4.4. Required Deliverables

Required Deliverables

Monthly Reports

The State Lobbyist shall submit a monthly written report including:

• Legislative activities conducted

• Meetings with state officials

• Status of priority legislation

• Funding opportunities and actions taken

• Emerging policy issues

• Strategic recommendations

• Upcoming deadlines and actions

Legislative Session Reports

During legislative session, the State Lobbyist shall provide:

• Weekly legislative status reports

• Bill tracking summaries

• Budget and appropriations updates

• Committee activity reports

• Recommended GOAA actions

End-of-Session Report

Within 30 days after adjournment, provide:

• Comprehensive legislative summary

• Outcome analysis of GOAA priorities

• Budget and appropriation results

• Assessment of advocacy efforts

• Strategic recommendations for the following year

5. MINIMUM REQUIREMENTS

Respondent must meet all the Minimum Requirements listed in this section in order to be considered for award. Respondents must address each Minimum Requirement and provide affirmative statements and/or documentation to demonstrate meeting all the

Minimum Requirements, as directed in Section 11: Vendor Questionnaire.

Minimum Requirements are evaluated as Pass/Fail, and are not scored.

5.1. Certifications, Documentation and Acknowledgements

The following certifications, documentation and acknowledgements must be provided:

i. Registration with the State of Florida

ii. Employment Verification; Use of E-Verify

iii. Drug-Free Workplace Certification

iv. Certification Regarding Prohibition Against Contracting with Scrutinized

Companies

v. Discriminatory Vendor List Certification

vi. Acknowledgement of Addenda

vii. Conflict of Interest Disclosure

viii. Public Entity Crimes Certification

ix. Registration for Performance Management System (Procurated/Canary)

x. Prohibition of Covered Unmanned Aircraft Systems (UAS)

5.2. Minimum Experience

Respondent shall have a minimum of 5 years of continuous, recent, relevant and verifiable experience providing services of the type described in Section 3: Scope of

Work/Specification, within 5 years prior to the deadline of this Solicitation. Respondent shall provide an affirmative statement and/or documentary proof of such experience in

Section 11: Vendor Questionnaire.

5.3. References

a. Respondent must provide at least 3 references from Clients to whom the

Respondent delivered goods or provided services of a similar scope and size, within 5 years from the date of this Solicitation.

b. Respondents’ references must have direct experience doing business with the

Respondent and should demonstrate that the Respondent reasonably has the reputation to perform the Scope of Services / provide goods.

c. References must be submitted by completing the Reference Form in Section 11:

Vendor Questionnaire.

d. The Aviation Authority reserves the right to verify the references provided.

e. The Respondent authorizes the Aviation Authority, its staff or consultants to contact any of the references provided in the response and specifically authorizes such references to release either orally or in writing, any appropriate data with respect to the Respondent and its Team members. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent's past performance and may consider such information in its evaluation and selection of Respondents.

f. If the Respondent is a joint venture or partnership, which is not currently in existence, the requested documentation listed below shall be submitted from each entity of the proposed joint venture or partnership.

6. OTHER REQUIREMENTS

6.1. Joint Venture Agreement and Current W9

A copy of the current W9 and executed Joint Venture Agreement is requested, if the

Respondent is a Joint Venture.

6.2. Proof of Insurability

Respondent must demonstrate its ability to obtain insurance meeting the minimum required coverage by uploading proof in Section 11: Vendor Questionnaire.

6.3. Claims Information

Respondents are requested to disclose all lawsuits, arbitrations and claims filed or raised by or against the Respondent over the last five (5) years, specifically identifying the project involved, the parties involved, the nature of the claim(s), amount at issue, disposition or status and litigation, case style, number, and jurisdiction.

6.4. Convictions, Indictments, Investigations, Regulatory Investigations

Respondent is requested to provide a description of all prior or pending convictions, indictments, investigations, and regulatory investigations, either civil or criminal that relate to the services listed in the Scope of Work / Specifications Section in which

Respondent or its affiliates, subsidiaries, parent company, directors, senior officers, senior regional officers, the Lead Individual, or Engagement Team members have been involved with in the last five (5) years immediately preceding the date of Respondent’s response to this Solicitation. Or Respondent shall provide an affirmative statement that there are none.

6.5. Exceptions to Terms and Conditions

Respondent may provide a TRACKED Word document of the requested changes to the

Terms and Conditions in Section 11: Vendor Questionnaire. The recommended changes may or may not be accepted by the Aviation Authority. A full substitution of the entire agreement or sets of terms and conditions will not be considered.

6.6. Respondent Redacted Response

Respondent may upload a redacted version of their response for public records purposes. Redaction must be full compliance with Florida's Public Record statutes. See

Section 2: General Information and Response Preparation.

7. SELECTION PROCESS AND AWARD

7.1. General Overview

a. The Aviation Authority establishes an Evaluation Committee ("Committee”) to evaluate the responses.

b. The following steps are followed for the ITN evaluation.

i. Phase 1: Evaluation of Responses, Shortlisting and optional Presentations

/ Interviews / Site Visits

ii. Phase 2: Negotiations

iii. Phase 3: BAFO (Best and Final Offer) Evaluation and Contract Award

7.2. Phase 1 - Evaluation of Responses, Competitive Range/Shortlisting

(Scored)

a. Various Aviation Authority Staff, or Authorized Representatives (Procurement

Services, Risk Management, Finance, Small Business Development, Legal

Counsel) review the responses to provide analysis (Staff Report) regarding the

Respondent's meeting the Minimum Requirements and other characteristics. Concurrently, each Evaluation Committee member will independently review the responses.

b. The Committee convenes in a public meeting.

1. Staff reports are provided.

2. If applicable, the Committee deems Respondents non-responsive and/or non-responsible for not meeting the Minimum Requirements.

3. Respondents who were not deemed non-responsive and/or non-responsible are evaluated by the Committee based on the Evaluation Criteria. However, if less than four responsive and responsible responses are received, the

Committee may, at its discretion, shortlist all responsive and responsible

Respondents without the need for scoring.

4. The Aviation Authority reserves the right to not disclose detailed pricing information until the evaluation of the BAFO in Phase 3.

5. The Committee may shortlist some or all Respondents.

c. If the Evaluation Committee determines that

Presentations/Interviews/Demonstrations/Site Visits are not necessary, the

Committee will complete scoring and create a shortlist of Respondents based on competitive range.

d. If the Evaluation Committee determines that

Presentations/Interviews/Demonstrations/Site Visits are necessary, the following process will occur:

1. The Aviation Authority may request some or all Respondents to participate in

Presentations/Interviews/Demonstrations/Site Visits with the Evaluation

Committee prior to shortlisting or after shortlisting.

2. The Aviation Authority will provide details regarding the

Presentations/Interviews/Demonstrations/Site Visit in advance.

3. The Respondent shall have officials of the appropriate management level present and representing the Respondent.

4. Pursuant to Florida Statute Chapter 286, any portions of a meeting, at which a vendor makes an oral presentation, or answers questions as part of a competitive solicitation, are exempt pursuant to Florida Statute 286.011 and

Statute 24(b), Article I of the State Constitution.

5. The Committee will complete scoring and create a shortlist of Respondents based on competitive range if Presentations/Interviews/Demonstrations/Site

Visits are conducted prior to shortlisting.

e. The scoring of price proposals will be based on a mathematical calculation.

The Respondent providing the lowest price will receive the maximum points. A

“percentage ratio” will then be calculated by dividing the lowest price with each of the other Respondents' prices. Then, the maximum points will be multiplied by the “percentage ratio”. Price Score will be rounded to the 2nd decimal. For example:

If Respondent A's price is $5.00, Respondent B's price is $6.00, Respondent C's price is $8.00, and the maximum score for price is 20 points, Respondent A gets

20 points.

Then, for Respondent B, we divide $5.00 by $6.00 to get a their Percentage

Ratio. (5/6=83.33%), and multiply the Percentage Ratio with the maximum points. (20 x 0.8333 = 16.66) Respondent B's score is 16.66.

Then, for Respondent C, we divide $5.00 by $8.00 to get their Percentage Ratio.

(5/8=62.50%), and multiply the Percentage Ratio with the maximum points. (20 x 0.6250 = 12.50) Respondent C's score is 12.50.

7.3. Phase 2 - Negotiations

a. There is no guarantee that any negotiations or request for BAFO will occur.

Award may be made based upon the Respondent’s initial proposal.

b. The Procurement Committee establishes the Negotiation Team.

c. The Aviation Authority reserves the right to negotiate any and all elements of a contract resulting from this solicitation.

d. The Negotiation Team may request and consider additional proposals from the shortlisted Respondent's pricing and technical alternatives.

e. The Negotiation Team may prepare a list of questions, which will be discussed with the shortlisted Respondents directly in person, virtually or via electronic communication.

f. Representatives of the Respondent(s) selected to participate in negotiation(s) shall have written authorization from the company CEO or President that the company’s lead negotiator is authorized to bind the company to the terms and conditions agreed to during negotiations and as contained in the BAFO. The provision of such authorization shall be a prerequisite to continuation in the ITN process.

g. Company negotiators must enter the negotiations prepared to speak on behalf of the company. The Aviation Authority reserves the right to immediately terminate negotiations with any company whose representatives are not empowered to, or who will not, make decisions during the negotiations. The Aviation Authority may elect not to solicit a BAFO from any company whose representative(s) have been unable or unwilling to commit to decisions reached during the negotiation process.

h. After negotiations have been completed to the satisfaction of the Negotiation

Team, or if no negotiations are held following the evaluation, the shortlisted

Respondents will be given a deadline for submission of a BAFO. The BAFO will include scope, schedule/deliverables, small business participation, pricing, and terms. The negotiation process will stop upon submission of the BAFO.

Shortlisted Respondents will not be allowed to make further adjustments to their offer or communicate further with the Aviation Authority, except to respond to requests from the Negotiations Team.

i. Negotiations may be conducted with selected Respondents by sequential or concurrent negotiation methods, whichever is considered to be in the best interest of the Aviation Authority. Additional meetings for either method may be necessary for all parties.

j. Pursuant to Florida Statute Chapter 286, any portion of a meeting, at which negotiation strategies are discussed, or negotiations with a vendor is conducted, is exempt pursuant to Florida Statute 286.011 and Statute 24(b), Article I of the

State Constitution.

k. The Respondent’s replies will evolve into a format that best meets the needs of the Aviation Authority and the capabilities of the Respondent. At the final negotiation meeting, a presentation and discussion with the Negotiation Team, facilitated by Procurement Services Staff, may be held with all shortlisted

Respondents to clarify any issues and to ensure that every person understands the BAFO request.

7.4. Phase 3 - BAFO Evaluation and Contract Award (Ranked)

a. The Evaluation Committee will evaluate the BAFO and solicitation responses, taking into account all information gained during the negotiation stage of the selection process herein (as applicable) according to the evaluation criteria and will develop a recommended ranked order of responsible and responsive

Shortlisted Respondents. If there is a tie in the BAFO score, the Respondent with the lowest BAFO price will be ranked higher.

b. The Evaluation Committee's award recommendation of the contract will be made to the Respondent representing the best value to the Aviation Authority. The

Aviation Authority shall be the sole judge of its own best interests, the responses, and the resulting Professional Services Agreement.

c. The Aviation Authority may contract with one or more Respondents whose proposal(s) are considered to be in the best interest of the Aviation Authority.

d. The Aviation Authority reserves the right to award to the next-ranked

Respondent for any and all groups, subgroups, or items in the event of the selected Respondent’s default, nonperformance, non-compliance or similar issues affecting the Aviation Authority’s ability to obtain goods and/or services at any time throughout the contract period.

e. The Aviation Authority Board makes the final approval of the resulting Contract.

8. PROFESSIONAL SERVICES AGREEMENT SAMPLE

8.1. FORM OF AGREEMENT

THIS AGREEMENT, made and entered into as of ______________, by and between the GREATER ORLANDO AVIATION AUTHORITY, a public and governmental body existing under and by virtue of the laws of the State of Florida (the "Aviation

Authority"), with a business address at Orlando International Airport, One Jeff Fuqua

Boulevard, Orlando, Florida 32827-4399, and__________________, (the

"Consultant"), with a business address at_______________________, (Aviation

Authority and Consultant sometimes collectively referred to herein as the “Parties”).

WITNESSETH:

WHEREAS, the Aviation Authority desires to employ the services of Consultant to provide professional and related services required in connection with at Orlando

International Airport and Orlando Executive Airport (the "Airports"); and

WHEREAS, Consultant is qualified, willing and able to perform the professional services required on the terms and conditions hereinafter set forth; and

NOW, THEREFORE, in consideration of the premises and the mutual covenants herein contained, the parties hereto do hereby agree as follows:

1. Services to be Provided by Consultant.

1.0 Scope of Services. Consultant hereby agrees to perform for the Aviation

Authority services and work product set forth on the scope of services attached hereto as Exhibit “A” and incorporated herein by reference (the "Services"). The

Services may be modified or increased from time to time by written addendum to this Agreement signed by both parties; provided, however, the Aviation Authority shall have the right, by written notice to Consultant, to unilaterally reduce the scope of Services to be rendered hereunder.

1.1 Personnel. Consultant agrees to retain the necessary qualified personnel acceptable to the Aviation Authority to perform all Services for Aviation Authority pursuant to this Agreement. Consultant further agrees to promptly remove any personnel from performing Services as the Aviation Authority shall request in writing (which request may be made by the Aviation Authority with or without cause), and to promptly replace such personnel with other of Consultant's personnel of comparable experience reasonably acceptable to the Aviation

Authority. Consultant agrees to include a similar provision in its agreements with any and all Subconsultants.

1.2 Subconsultants.