STATE 0000000502SL,2_BidTabulation.pdf

This is a Response Tabulation document for Solicitation STATE 0000000502SL,2, issued by the State of Missouri, Office of Administration, Division of Purchasing on behalf of the Division of Facilities Management, Design, and Construction. The solicitation is a Request for Proposal (RFP) for facility HVAC mechanical equipment inspection, maintenance, and repair services across six regions throughout Missouri. The open date was July 24, 2026, with an amended close date of August 14, 2026 at 2:00 p.m. Central Time (extended from the original August 10 deadline via Amendment No. 02). The scope encompasses full-service HVAC, chiller, and boiler maintenance, inspection, and repair across state facilities serving multiple agencies, with equipment inventories including air handlers, chillers, boilers, cooling towers, furnaces, rooftop units, and water heaters. Contractors must meet stringent response time obligations: thirty-minute response to service requests with three-hour on-site arrival for standard calls, and thirty-minute response with two-hour on-site technician arrival for emergencies. The contract period runs from award through one year, with the Division of Purchasing holding an option to renew for two additional one-year periods, with award made to primary, secondary, and tertiary contractors by region to ensure service continuity.

Twelve suppliers submitted responses to the solicitation, including Chris Downing Service LLC, Daikin TMI Holdings LLC, Environmental Engineering Inc., Harold G. Butzer Inc., Lippert Mechanical Services LLC, MC Mechanical Services, Ozark Mechanical LLC, Pyles HVAC, STL Direct Mechanical (two separate responses), Trane US Inc., and United Mechanical Services LLC. Contractors must submit separate pricing for inspection, maintenance, and repair services on Exhibit C as firm and fixed rates, including hourly labor and materials markup percentages. Minimum qualifications require at least five years in full-service HVAC, chiller, and boiler maintenance; a designated Contract Manager must hold at least five years of direct HVAC experience plus two years supervising technicians; and a minimum of two HVAC technicians on staff must each have at least three years of experience. Prevailing wage requirements apply per Missouri Department of Labor and Industrial Relations Annual Wage Order No. 33 (May 29, 2026), and contractors must maintain general liability insurance naming the State of Missouri as additional insured, furnish a surety bond equal to total contract costs, provide security clearance background checks for all personnel, and comply with E-Verify work authorization requirements.