Stairwell renovation SOW.docx

REQUIREMENTS FOR CONTRACT SERVICES

PROJECT-RENOVATE STAIRWELLS

VA MEDICAL CENTER

CONTENTS

I. GENERAL SCOPE

II. DRAWING - NONE

REQUIREMENTS FOR CONTRACT SERVICES

PROJECT-RENOVATE STAIRWELLS

VA MEDICAL CENTER

DESCRIPTION OF SERVICES/WORK STATEMENT

1. GENERAL REQUIREMENT:

The Contractor shall provide all labor, materials, supplies, parts, equipment, to renovate 18 stairwells at the Jackson VA Medical Center.

Project management

2. BACKGROUND:

The VA is requiring the renovation of all stairwells. The stairwells are in worn shape and need to be updated.

SPECIFICATIONS:

The Contractor shall provide the following:

a. Labor and materials to install all components and materials.

b. Work shall be scheduled with facilities management to minimize impact on the facility. After hours and weekend work may be required. Check-in COR or M&O Supervisor before going to the job site and doing any work.

c. Have a valid hot work permit, posted doing welding, cutting, bracing, soldering metals and copper piping.

d. Have a full and functional fire extinguisher available at the work area.

e. Clean the work area before leaving the premises.

4. POINT OF CONTACT:

The contractor shall provide a point of contact for the administration of the purchase order.

Name:

Title:

Telephone Number:

Email:

5. QUALITY ASSURANCE:

The Contractor must be certified and licensed to perform the necessary work.

6. SAFETY REQUIREMENTS:

The Contractor shall perform work in accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

All stairwells should be left passable at the end of each workday. The contractor should be prepared to quickly remove all tools, material and any other obstructions should a fire require the emergency use of the stairwell during a workday and at the end of each workday.

7. INSURANCE REQUIREMENTS:

The parties agree that the Contractor’s personnel working on this purchase order shall not be considered VA employees for any purpose and shall be considered employees of the contractor. The Contractor shall be responsible for providing:

i. Workers Compensation.

ii. Professional liability insurance.

iii. Health examinations.

iv. Income tax withholding.

v. Social Security payments.

8. EDUCATION/TRAINING:

The contractor shall provide the following certification/documentation to the Contracting Officer Representative:

a. Foreman: thirty (30) hours of OSHA training in Construction Safety and Current TB test results.

b. Personnel: ten (10) hours OSHA training in Construction Safety and Current TB test results.

c. Hold a hot work permit.

9. CHANGES:

The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the purchase order price to cover any increases.

10. REPORTING:

For services to be performed during normal working hours, the contractor shall report upon arrival to the shall check in with the HVAC Supervisor or COR before performing any work and before proceeding to the job site. This check in is mandatory.

Weekly reports to be provided to the COR and all dailies due at completion of the project.

Warranty letter due at the completion of the project

11. WARRANTY:

Contractor shall provide a one (1) year warranty all equipment/services covered in this contract.

12. CONFORMANCE STANDARDS:

Services shall be performed, and equipment shall function in conformance with all VA safety standards, VA Master Construction specification (TIL) manufacturer’s/industry standards, the latest published edition of NFPA-99, FDA, OSHA, JC, and other applicable national standards.

13. SMOKING POLICY:

Smoking is not permitted within or around the VA except in designated areas.

14. BADGES AND PARKING:

(a) All Contractor personnel are also required to wear Vendor ID Badges noting Contractor Name, Personal Name, and Photo of Contractor personnel.

(b) It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the individual VA Healthcare System Police Station. VA shall not validate or make reimbursement for parking violations of the Contractor's personnel under any circumstance.

15. HOURS/NATIONAL HOLIDAYS:

The contractor shall perform the services as specified herein Monday through Friday except for National Holidays (see below)

I. GENERAL SCOPE:

a. Remove all existing wall coatings, flooring, and ceiling materials

b. Sand interior door frames and doors and paint

c. Sand existing piping that is not insulated and paint

d. Remove and replace lighting fixtures

e. Upgrade exit lighting

f. Remove and replace all electrical covers, switch plates, signs and any other removable or hanging items

g. Properly sand all welded hand railing and supports and paint

h. Replace removable handrails

i. Replace stair tread

j. Replace base

k. Replace flooring

l. Paint walls

m. Paint ceilings

n. Update signage

o. Remove ceiling tile and grid

p. Remove (8) first floor gates & replace with new style.

II. Estimated Quantities

a. Lights- 137 lights

b. Tread- 5905 sqft

c. Base- 2671 linear feet

d. Flooring- 7200 sqft III. VA Preferred Materials or like kind

a. Inpro, 900SSR Round Stainless Handrail

b. Johnsonite/Tarkett Flooring Roundel Raised Round #A2300

c. Roppe Vinyl Base #A500

d. Johnsonite/Tarkett Roundel Raised Round #A60527

e. Johnsonite/Tarkett riser

f. Sherwin Williams, Super Paint

g. LEL48-LED840K053LUNV

h. SURE LITE APXEL71R EDGE LIT LED EXIT IV. Period of Performance

a. Contractor will have 365 days to complete the scope of work. Period of performance starts from the date on the Notice to Proceed.

V. Records Management Clause

a. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.