586-23-104 - PRE-BID RFIs COMPLETE.docx

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Y1DA--586-23-104 Renovate Stairwells (Construction)
Solicitation number
36C25624R0105
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This document is a set of Pre-Bid Requests for Information (RFIs) and responses related to Solicitation No. 36C25624R0105 for Project No. 586-23-104 to Renovate Stairwells at the Jackson VA Medical Center.

The RFIs cover various aspects of the project, including requirements for negative pressure during sanding and painting, specifications for gate replacements, stair treads, handrails, signage, and asbestos abatement. The VA provided responses to the RFIs, clarifying scope items, estimated quantities, and scheduling details. Key information includes that only one stairwell will be shut down at a time for construction, the stairwells can be considered asbestos-free, and signage requirements are outlined in the PG 18-10 Signage Design Manual. The VA indicated an additional site visit is scheduled for 8/9/2024 and the RFI due date has been extended to 8/12/2024.

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Solicitation No. 36C25624R0105 Project No. 586-23-104 Prebid Requests For Information

RENOVATE STAIRWELLS – JACKSON VAMC

ITEM #

QUESTIONS

VA RESPONSES

Considering that stairwells are required to be clean and passable at the end of each workday, will a space be provided for contractors to store tools, materials, etc.?
Stair wells will be shutdown one at a time for construction. They should be passable at the end of each day.
Will a designated area/space be provided for contractors to store materials onsite?
Area to install one storage container/trailer.

Will the stairwells be required to be under negative pressure during sanding and painting, or will air scrubbers with doors sealed to the corridors be sufficient?

Negative pressure.

4
General scope requires that (8) first floor gates be replaced with “New Style Gate.” Please provide a specification or requirements/design?
Contractor to recommend a style for VA approval.
5
General Scope states that all existing wall coating, flooring and ceiling materials are to be removed and replaced. During the site visit on 11JUL2024, it was stated that only stair treads were to be replaced in stairwells on Building I. Please clarify?
The entire walls, ceiling and floor need to be updated and refreshed.
6
General Scope states that light fixtures are to be removed and replaced. Please provide a specification and quantity for each stairwell and each type of light fixture?
We have provided a preferred or like kind list of materials that included a light fixture. There is an estimated quantity of lights in the scope of work.
7
General Scope states the contractor must “Remove and replace all electrical covers, switch plates, signs and any other removable or hanging items”. Is this referring to the fire sprinkler information? If so, can we assume that these signs can be re-used?
Sprinkler info can be reused.
8
Please provide a quantity of exit signs to be replaced?
Estimated quantity of 25 exit signs.
9
Please provide linear footage and a specification of handrails to be replaced?
We have provided a preferred or like kind list of materials. Estimated about 816 linear feet.
10
Please provide a specification for stair treading, stair risers, flooring and base?
We have provided a preferred or like kind list of materials.
11
Will a detailed schedule of signage be provided to include wording (for each sign) required per landing of each stairwell?

Yes, see attached design guide sections 2.2.3 and 2.2.5.

12
Will the contractor be allowed to have more than one stairwell under construction at one time. If so, what is the maximum number of stairwells that can be undertaken at one time?
One is guaranteed and two might be possible but no more than two.
13
It was stated that some of the stairwell’s work may require after hours and weekend work. Please provide a percentage of work or identify specific stairwells that may require after hours or weekend work.
Work can not affect patient care. Locations could change due to this or hours of work. This is not anticipated but possible.
14
Has an audit been performed to determine if existing finishes contain asbestos materials? If not, will this be the responsibility of the contractor?

Stairwells can be considered asbestos free.

15
Please confirm that the scope of work is limited to the inside of stairwells?
The scope of work is limited to inside the stairwell but will paint inside and outside of doors and provide a new sign on the outside of the doors.
16
Will the VA provide Interim Life Safety Measures to allow stairwells to be closed while construction is underway?
Contractor provide with VA input.
17
Will additional site visits be authorized to collect additional information for preparation of Proposals?
An additional site visit is scheduled for 8-9-2024 @ 9:30am local time. RFI due date is extended to 8-12-2024 @ 2:00pm local time.
18
Will multiple stairwells be closed and turned over to the contractor for construction at one time?
See Question #001.
19
Will the VA accept stairwells as construction of each is completed?
YES if 100% complete.
20
There are FRP wainscots in some stairwells. What, if anything, is done with these?
Remove/ slick up and paint the wall.
21
The scope of work refers to stainless steel handrails. I understand that all painted steel handrails are to remain and are repainted. I did not see any existing stainless steel handrails. Are new stainless steel handrails required and, if so, how many?
The scope of work refers to removable handrails and welded handrails. The Preferred and like kind list has a stainless handrail listed. The handrails in stairwells where it is welded all the way up are to remain and just be repainted, the handrails where it is not welded all the way up are to be removed and replaced.
22
I understand that stairwells can be barricaded, perhaps one or more at at time, and work on each stairwell proceed without interruption, until work on that stairwell is complete. Work on stairwells to be scheduled, so no area would not be isolated, without one operational stairwell at a time. Please confirm.
See question #001.
23
Has a hazardous material survey (asbestos and lead paint) been performed on material to be affected by this work?

Stairwells can be considered to be asbestos free.

24
The scope of work states the signage will be "updated". What are requirements for new signage?
See #011.
25
Can you provide a drawing or picture of what is required for the 8 new gates which are to be provided under this contract/
See #004.
26
The scope of work includes estimated quantities for various items of work, e. g., lights, treads, flooring, etc. What happens if the quantities actually required vary from the totals?
VA provided quantities are estimated only. Contractor is responsible for field verifying quantities as needed to provide an accurate proposal.

image2.emf

Asbestos Report stairwells (2017).pdf

G.V. (Sonny) Montgomery VA Medical Center AHERA Asbestos Inspection February 2017

Page 10 of 19 February 2017

Stairwells in R&E Section

The beige speckled tile flooring in the R&E Building was tested and came back negative for asbestos, the green step runners and landing tile are rubber; all these items can be considered asbestos free in both stairwells.

Page 11 of 19 February 2017

Stairwells in Main Hospital

Although the flooring in stairwells look to be 9”x9” tile and usually comes back positive for asbestos in all stairwells these tiles came back negative. One opinion is that these tiles were cut from 12”x12” tiles and made to replicate older tiles for some reason. All stairwells in the Main Building can be considered asbestos free.

image3.emf

CLC Stairwell.pdf image4.emf

ACM Drawing.pdf

Asbestos Report stairwells (2017).pdf

Page 10 of 19 February 2017

Stairwells in R&E Section

The beige speckled tile flooring in the R&E Building was tested and came back negative for asbestos, the green step runners and landing tile are rubber; all these items can be considered asbestos free in both stairwells.

Page 11 of 19 February 2017

Stairwells in Main Hospital

Although the flooring in stairwells look to be 9”x9” tile and usually comes back positive for asbestos in all stairwells these tiles came back negative. One opinion is that these tiles were cut from 12”x12” tiles and made to replicate older tiles for some reason. All stairwells in the Main Building can be considered asbestos free.

CLC Stairwell.pdf

ACM Drawing.pdf image1.emf

Stairwell Signage Design Guide.pdf

PG 18-10 Signage Design Manual May 16, 2023

Code & Life Safety Signage Guidelines Sign Overview

2.2.3 SIGN OVERVIEW

The following overview illustrates the various types of Code and Life Safety Signs that are necessary for a medical center campus or single building.

Section 3.2 Code & Life Safety Signage Drawings of this manual provides detailed drawings of each of these signs.

These signs are shown in the color, size, and shape to conform with their respective function and requirement. Some colors, sizes, and shapes are determined by codes and regulations and cannot be altered. If a sign must be altered for a specific condition, verification of compliance is required.

Sign Designations Each sign in the program manual has been given a specific sign type number designation. This designation provides a common description that can be referenced when programming a site and ordering signs. The following explains how the sign type designations are derived.

IN - 01 .28 .03 C

IN Designates an interior sign.

01 Two-digit number identifies the Code & Life Safety sign family.

28 The two-digit number following the period identifies a specific sign type within the sign family.

.03 The two-digit number following the period identifies a specific sup-group of sign within the sign family.

C The letter designates a specific sign configuration, version and / or layout for graphics or symbols.

Section 2.2.3 116

IN-01.01.01

Evacuation Plan Sign

IN-01.01.03

Guest Rooms Evacuation Plan Sign

IN-01.01.01 IN-01.01.03 A IN-01.01.03 B

IN-01.02

Fire Extinguisher Identification Sign

IN-01.31

Fire Extinguisher Identification Flag Sign

IN-01.36

AED Identification Flag Sign

IN-01.37

Crash Cart Identification Flag Sign

IN-01.03

Fire Procedure “R.A.C.E.” Sign

IN-01.04

Elevator Call Button Sign

IN-01.05

Fire Door Sign

IN-01.06

No Exit Sign

IN-01.07.01-.04

Exit Sign

IN-01.08

Automatic Fire Door Sign – Hinged Door

IN-01.09

Automatic Fire Shutter Sign – Roll Up

IN-01.02 IN-01.31 IN-01.36 IN-01.37

IN-01.03 IN-01.04 IN-01.05 IN-01.06

IN-01.07.01-04 IN-01.08 IN-01.09

Section 2.2.3 117 https://IN-01.09 https://IN-01.08 https://IN-01.07.01-.04 https://IN-01.06 https://IN-01.05 https://IN-01.04 https://IN-01.03 https://IN-01.37 https://IN-01.36 https://IN-01.31 https://IN-01.02

IN-01.13

Push/Pull Alarm Identification Sign

IN-01.14

Open Door Fire Safety Sign

IN-01.13 A & B IN-01.14

IN-01.26

Push to Exit Sign

IN-01.27

Emergency Push to Open Sign

IN-01.28

Emergency Slide to Open Sign

IN-01.10

Stair Identification Sign

IN-01.11

NFPA Stairwell Identification Sign

IN-01.12

Area of Refuge Sign

IN-01.25

No Re-Entry Floor Sign

IN-01.29

Direction of Exit Sign

IN-01.30

No Re-Entry Sign

IN-01.33

Re-Entry Sign

IN-01.26 IN-01.27 IN-01.28

IN-01.10 IN-01.11 IN-01.12

IN-01.25 IN-01.29 IN-01.33 IN-01.30

Section 2.2.3 118 https://IN-01.33 https://IN-01.30 https://IN-01.29 https://IN-01.25 https://IN-01.12 https://IN-01.11 https://IN-01.10 https://IN-01.28 https://IN-01.27 https://IN-01.26

Code & Life Safety Signage Guidelines Installation

2.2.5 INSTALLATION

Code & Life Safety signs have specific location and placement requirements based upon their use, function, and code requirements.

Each sign type should be installed as illustrated in Section 3.2 Code & Life Safety Signage Drawings without deviation. This may require that furniture be moved, bulletin boards be relocated, etc. to ensure Code & Life Safety signage is installed in its correct location.

Wall Mount Signage:

Wall-mounted Code & Life Safety signage should adhere to the construction and specifications of the facility's component-based signage system to maintain consistency and cohesion. Concealed mechanical fasteners are the preferred installation method, consistent with all other interior signage.

Detail 1 - Glass & Door Sign Back-Up:

For signs mounted to glass, an adhesive vinyl backing is required on the opposite side of the glass. The color should be white or neutral, and align precisely with the sign to conceal it's mounting.

Back-Up for Glass Application Back-Up for Door Application

Section 2.2.5 122

Installation Code & Life Safety Signage Guidelines Door Mount Signage Construction & Installation:

A low-profile acrylic panel sign with eased corners should be used when mounting signs on doors.

Thicker component signage systems with multiple pieces are not recommended.

The acrylic signs should be of non-glare acrylic construction with second surface copy and graphics for durability.

Mount signs to doors with VHB double-sided tape and silicone adhesive.

Glass Mount Signage Construction & Installation:

For interior signs mounted to glass, an adhesive vinyl backing or 1/16" acrylic panel is required on the opposite side of the glass. The color should be neutral and align precisely with the sign to conceal its mounting.

Section 2.2.5 123

Stairwell Guide Certain signs relating to stairs require that they be installed at specific locations as defined by what floor they are located on.

UP

or

Illustration 1 - Exit Level with Exterior Exit:

IN-01.11C

IN-01.30 IN-01.33

Select the sign that reflects the security condition

IN-01.10A

IN-01.29C

Section 2.2.5 124

Illustration 2 - Exit Level with Interior Exit:

IN-01.29D

IN-01.10A IN-01.01.01

Optional. See sign type drawing for when required.

Illustration 3 - Exit Level with Two Exit Doors:

IN-01.05IN-01.06 IN-01.10E

Optional. See sign type drawing for or when required. IN-01.30 IN-01.33

IN-01.10DIN-01.01.01

orIN-01.29C

Illustration 4 - Exit Level with Exit Path thru Interior Space: &

IN-01.06 IN-01.10E

Optional. See sign type drawing for IN-01.05when required.

IN-01.10D

IN-01.01.01

IN-01.29D

IN-01.10E IN-01.11C

orIN-01.29C

Section 2.2.5 125 https://IN-01.05 https://IN-01.33 https://IN-01.30 https://IN-01.33 https://IN-01.30 https://IN-01.06 https://IN-01.01.01 https://IN-01.05 https://IN-01.06 https://IN-01.33 https://IN-01.30 https://IN-01.05 https://IN-01.01.01 https://IN-01.33 https://IN-01.30 https://IN-01.06

Illustration 5 – Level of Exit Discharge: IN-01.10D IN-01.10E type drawing for or or when required.

IN-01.25 IN-01.30 IN-01.33IN-01.01.01

Gate

DOWN

IN-01.05IN-01.10A

IN-01.29C

Illustration 6 – Stair Entry for Floor Levels Above Ground Level and Below Roof Level:

IN-01.11CEXIT

PATH

TBD

or or

IN-01.25 IN-01.30 IN-01.33

type drawing for orwhen required.

IN-01.01.01 IN-01.10B IN-01.10C IN-01.05

IN-01.10B IN-01.10C

Section 2.2.5 126 https://IN-01.01.01 https://IN-01.33 https://IN-01.30 https://IN-01.25 https://IN-01.33 https://IN-01.30 https://IN-01.05 https://IN-01.06 https://IN-01.06 https://IN-01.01.01 https://IN-01.33 https://IN-01.30 https://IN-01.25

I

L E V E L 14 L E V E L 1 4

Illustration 7 – Roof Level:

EXIT

PATH TBD or or

B2 THR O UG H 14

EX T DI SCHAR G E

DO WN TO LEVEL 1

NO ROOFACCESS

NOR TH STAIR

IN-01.30 IN-01.33IN-01.25

IN-01.05IN-01.10E IN-01.10C

IN-01.10D IN-01.10C

Section 2.2.5 127

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