Stage_Pond_Cemetery_Map.pdf

This is a Geographic Information System (GIS) map file supporting a competitive bid solicitation issued by Citrus County, Florida for mowing and grounds maintenance services across five county-owned locations. The Stage Pond Cemetery Map depicts one of the service areas included in procurement QTE 26-012, providing visual documentation of the property boundaries and layout for bidders to assess scope requirements. The solicitation encompasses Stage Pond Cemetery (2 acres), Stage Stand Cemetery (6.5 acres), Hernando Cemetery (1 acre), Pine Hill Cemetery (2.5 acres), and the Clerk of Court Annex (1.5 acres), totaling approximately 13.5 acres requiring comprehensive mowing, edging, line trimming, weed control, minor pruning, hedging, and debris cleanup services. The contract requires approximately 25 service visits annually with seasonal frequency adjustments and performance standards mandating grass height between 3.5 to 4 inches in accordance with industry standards and OSHA safety requirements. Two mandatory pre-bid conferences are scheduled for January 27, 2026, at 10:00 a.m. and January 29, 2026, at 2:00 p.m., with written questions due by February 9, 2026, at 4:00 p.m., and sealed bids due February 17, 2026, at 2:00 p.m. via the OpenGov online portal, with public bid opening scheduled for February 17, 2026, at 2:15 p.m. via Microsoft Teams. The contract term is two years from date of execution with options to renew for three additional one-year periods contingent upon satisfactory performance and mutual agreement, with potential automatic extension for up to 120 calendar days during procurement transition periods. Board approval of the contract award is tentatively scheduled for April 28, 2026.

Citrus County has appropriated approximately $21,500 for this solicitation based on a price-per-service-visit compensation model, with the county reserving the right to adjust funding based on availability and to award to a single bidder or split awards among multiple qualified bidders. Bidders must demonstrate a minimum of two years of commercial mowing experience, maintain active business registration in Florida, and comply with mandatory insurance requirements including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers Compensation in compliance with state law. No set-aside designations for disadvantaged enterprises or restrictions on organization type are specified, and no incumbent vendors or current contractors are identified in the solicitation documents. The successful bidder must register with myCOI for certificate of insurance management at an annual cost of $19.95 and comply with E-Verify employment verification requirements, with annual pricing increase requests capped at the lesser of the consumer price index or five percent, supported by detailed justification and manufacturer documentation.