Final_RFP_ST-1330-18-RP-0041_-_ProTech_Weather_Domain.pdf

U.S. Department of Commerce

ProTech Professional and Technical Services

Weather Domain

Request for Proposal

RFP: ST-1330-18-RP-0041

August 6, 2018

National Oceanic and Atmospheric Administration Acquisition and Grants Office

Strategic Sourcing Acquisition Division

Table of Contents

SECTION A – SOLICITATION/CONTRACT FORM – Standard Form 33

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 GENERAL

B.2 BASE AND OPTION PERIODS

B.3 CONTRACT TYPE

B.4 TASK ORDER PRICING

B.5 COMMERCE ACQUISITION REGULATION (CAR) 1352.216-75 MINIMUM AND

MAXIMUM CONTRACT AMOUNTS (APR 2010)

SECTION C – DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1 GENERAL

C.2 OBJECTIVES

C.3 WEATHER DOMAIN

SECTION D – PACKAGING AND MARKING

D.1 PACKAGING

D.2 MARKING

SECTION E – INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

E.2 CAR 1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

F.2 CAR 1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

F.3 DELIVERY

F.4 PLACE OF PERFORMANCE

F.5 NOTICE TO THE GOVERNMENT OF DELAYS

F.6 DELIVERABLES

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 ACCOUNTING AND APPROPRIATION DATA

G.2 PRIMARY GOVERNMENT ROLES AND RESPONSIBILITIES

G.3 CAR 1352.216-76 PLACEMENT OF ORDERS (APR 2010)

G.4 EVALUATION OF CONTRACTOR PERFORMANCE

G.5 CAR 1352.245-70 GOVERNMENT FURNISHED PROPERTY (APR 2010)

G.6 CONTRACTOR COMPETITION REFRESH POOL

G.7 INTERRELATIONSHIPS OF CONTRACTORS

G.8 AUTHORIZATION OF GOVERNMENT PAID TRAVEL

G.9 PHASE-OUT CONTRACTS

G.10 NOAA ACQUISITION MANUAL (NAM) 1330-52.270-304 NOAA ACQUISITION

AND GRANTS OFFICE OMBUDSMAN (OCT 2016)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

H.2 AUTHORIZED USERS

H.3 STANDARD OF CONDUCT AT GOVERNMENT FACILITIES

H.4 ADVERTISEMENTS, PUBLICIZING AWARDS AND NEWS RELEASES

H.5 CONTRACTOR EMPLOYEES’ IDENTIFICATION

H.6 INCORPORATION OF SUBCONTRACTING PLAN

H.7 NOTIFICATION REQUIREMENTS UNDER T&M AND COST-REIMBURSEMENT

CONTRACTS

H.8 OBSERVANCE OF LEGAL HOLIDAYS AND EXCUSED ABSENCE

H.9 ON-LINE PROPOSAL AND ORDERING CAPABILITY

H.10 POST AWARD CONFERENCE

H.11 CAR 1352.209-71 LIMITATION OF FUTURE CONTRACTING (APR 2010)

H.12 NAM 1330-52.237-70 CONTRACTOR COMMUNICATIONS

H.13 CAR 1352.228-70 INSURANCE COVERAGE (APR 2010)

H.14 CAR 1352.237-75 KEY PERSONNEL (APR 2010)

H.15 NOTICE OF PARTICIPATION OF NON-GOVERNMENT PERSONNEL

H.16 NAM 1330-52.203-71 NOTICE OF POST-GOVERNMENT EMPLOYMENT

RESTRICTIONS (OCT 2015)

H.17 NAM 1330-52.237-71 NOAA GOVERNMENT-CONTRACTOR RELATIONS –

NON-PERSONAL SERVICES CONTRACT (SEPT 2017)

H.18 NAM 1330-52.237-72 CONTRACTOR ACCESS TO NOAA FACILITIES (SEPT

2017)

H.19 NAM 1330-52.222-70 NOAA SEXUAL ASSAULT AND SEXUAL HARASSMENT

PREVENTION AND RESPONSE POLICY (MAY 2018)

SECTION I – CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(JAN 2017) and ALTERNATIVE I (JAN 2017) (IF APPLICABLE)

I.3 FAR 52.216-18 ORDERING (OCT 1995)

I.4 FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.5 FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.6 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.7 FAR 52-217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.8 FAR 52.219-13 NOTICE OF SET-ASIDE OF ORDERS (NOV 2011)

SECTION J – LIST OF ATTACHMENTS

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF OFFERORS

K.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (NOV 2017)

K.3 FAR 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

K.4 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL

2013)

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFEROR

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

L.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

L.3 CAR 1352.209-70 POTENTIAL ORGANIZATIONAL CONFLICT OF INTEREST

(APR 2010) ALTERNATE I (APR 2010)

L.4 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.5 PROTESTS

L.6 SMALL BUSINESS CLASSIFICATION CODE

L.7 SMALL BUSINESS RESERVE

L.8 PROPOSAL PREPARATION COSTS

L.9 PROPOSAL SCHEDULE

L.10 NOTICE OF PARTICIPATION OF NON-GOVERNMENT PERSONNEL

L.11 GENERAL INSTRUCTIONS

L.12 FORMAT AND INSTRUCTIONS FOR PROPOSAL SUBMISSION

L.13 CONTENT OF RESULTING CONTRACT

L.14 ALTERNATE PROPOSALS

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 FAR 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

M.2 BASIS FOR AWARD

M.3 EVALUATION FACTORS

M.4 COST/PRICE

SCHEDULE Continued

ITEM

NO.

SUPPLIES/SERVICES QUANTITY UNIT UNIT

PRICE

AMOUNT

0001 Base Period: Professional and Technical Service Solution in accordance with the Statement of Work contained in Section C.

Period of Performance: [date to be entered at award] through [date to be entered at award].

1 JB 0.00 0.00

1001 Option Period I: Professional and Technical Service Solution in accordance with the Statement of Work contained in Section C.

Period of Performance: [date to be

2001 Option Period II: Professional and Technical Service Solution in accordance with the Statement of Work contained in Section C.

Period of Performance: [date to be

3001 Option Period III: Professional and Technical Service Solution in accordance with the Statement of Work contained in Section C.

Period of Performance: [date to be

SECTION B

SUPPLIES OR SERVICES AND PRICE/COST

B.1 GENERAL

The Professional and Technical (ProTech) services solution is a suite of multiple-award Indefinite Delivery, Indefinite Quantity (IDIQ) contracts consisting of five Domains: Satellite, Ocean, Fisheries, Weather, and Enterprise Operations. These Domains provide resources in support of the National Oceanic and Atmospheric Administration (NOAA) to include its Line and Staff Offices. The ceiling dollar amount for all orders under all ProTech Domains is $3,000,000,000.

Each Domain has its own IDIQ contract with multiple awards. This contract provides professional and technical services to the Weather Domain (hereafter “ProTech-Weather”) under NAICS code 541330.

The scope of work under ProTech-Weather is defined in Section C.

B.2 BASE AND OPTION PERIODS

The term of ProTech-Weather is a two (2) year base period and three (3) one-year optional periods, for a total period of performance of five (5) years if all options are exercised. There is no guarantee that the options will be exercised on any or all of the awarded contracts. This is not a multi-year contract as defined in FAR Part 17.103.

B.3 CONTRACT TYPE

ProTech-Weather is a multiple award IDIQ contract that allows for task orders to be issued on a Firm-Fixed-Price (FFP), Cost-Reimbursement, Time-and-Materials (T&M), and Labor-Hour (LH) basis. Task orders may also combine more than one pricing arrangement (e.g., FFP/LH, etc.), although separate contract line item numbers (CLINs) are required for each pricing arrangement.

B.4 TASK ORDER PRICING

ProTech-Weather provides the flexibility to determine fair and reasonable pricing tailored to the task order requirement dependent upon level of competition, risk, uncertainties, complexity, urgency, and contract type. The Ordering Contracting Officer (OCO) has the authority and responsibility to determine cost or price reasonableness for task order requirements, normally not to exceed the contracted ceiling rates. Exceptions where the OCO has the flexibility to exceed contracted ceiling rates include the following: special security clearances, sea days, hazard pay, work to be performed outside the United States, and/or other extraordinary circumstances.

The labor rates contained in Attachment J-1 are ceiling rates for work taking place in locations within and outside the continental United States. They are not applicable to cost-reimbursement task orders. Competition at the task order level is expected to establish fair and reasonable pricing for task orders placed for all contract types. For those relatively rare instances when competition does not exist, these ceiling rates will be available for the OCO to consider and use.

Some task orders may require services that do not correspond to the labor categories included in ProTech-Weather. Accordingly, if permitted by the task order solicitation, the contractor may propose appropriate labor categories and labor rates necessary to meet the requirements of the solicitation despite their not being included in ProTech-Weather as awarded.

The OCO must establish an appropriate CLIN structure, and identify both the applicable contract type and clear delineation of work at the task level, for all CLINs in each task order.

B.4.1 Firm-Fixed-Price Orders

Fixed price orders are defined under Federal Acquisition Regulation (FAR) Subpart 16.202, Firm-Fixed-Price Contracts.

B.4.2 Time-And-Materials and Labor-Hour Orders

T&M and LH orders are defined under FAR 16.601 and 16.602 respectively, and Commerce Acquisition Manual 1316.1.

The Contractor may provide separate and/or blended loaded hourly labor rates at the task order level for Prime Contractor labor, each Subcontractor, and/or each Division, Subsidiary, or Affiliate in accordance with the provisions set forth in FAR 52.216-29, 52.216-30, and/or 52.216-31. The OCO will identify which provision(s) is applicable in the task order solicitation and the Contractor shall comply with the provision(s).

B.4.3 Cost-Reimbursement Orders

Cost Reimbursement Orders are defined under FAR Subpart 16.3, Cost-Reimbursement Contracts, and Commerce Acquisition Manual 1316.1.

The Contractor shall have and maintain an adequate accounting system that will permit timely development of all necessary cost data in the form required by the proposed contract type. The Contractor may be required to submit a cost proposal with supporting information for each cost element including, but not limited to: direct labor, fringe benefits, overhead, general and administrative expenses, material handling costs, facilities capital cost of money, other direct costs, and fee consistent with their cost accounting system, provisional billing rates, and forward pricing rate agreements. The OCO will identify requirements for certified cost and pricing data and data other than certified cost and pricing data in the task order solicitation and the Contractor shall comply with the provisions set forth in FAR 52.215-16 and/or 52.215-20.

B.4.4 Other Direct Costs

Other Direct Costs (ODCs) established on a cost-reimbursement basis, including travel costs, shall be pre-approved by the Contracting Officer Representative (COR) at the task order level and be allowable on the task order only if approved prior to the Contractor incurring these costs.

B.4.5 Program Management Costs

Program management support costs encompass support for management, reporting requirements, and related travel and meeting attendance costs associated with the Contractor’s program management staff as it relates to the overall management of the IDIQ contract.

Program Management (IDIQ Contract-Level) Support Costs: Contract-level program management support costs shall not be proposed or billed as a direct charge to the ProTech- Weather IDIQ contract.

Project Management (Task Order-Level) Support Costs: Contract-level program management support costs are differentiated from individual task order project management support costs.

Task order project management support costs may be proposed and billed against individual task orders for direct support of the effort performed under those task orders.

B.5 COMMERCE ACQUISITION REGULATION (CAR) 1352.216-75 MINIMUM

AND MAXIMUM CONTRACT AMOUNTS (APR 2010)

During the term of ProTech-Weather, the Government will place orders totaling a minimum of $250. The amount of all orders will not exceed $3,000,000,000.

The exercise of an option period does not re-establish the contract minimum.

(End of Clause)

(End of Section B)

SECTION C

STATEMENT OF WORK

C.1 GENERAL

The National Oceanic and Atmospheric Administration is an agency that enriches life through science. Our reach goes from the surface of the sun to the depths of the ocean floor as we work to keep citizens informed of the changing environment around them. We provide environmental intelligence for the nation.

From daily weather forecasts, severe storm warnings, and climate monitoring to fisheries management, coastal restoration, and maintaining marine commerce, NOAA’s products and services support economic vitality and more than one-third of America’s gross domestic product.

The people of NOAA use research and tools to provide citizens, planners, emergency managers, and other decision makers with reliable and timely environmental intelligence.

C.2 OBJECTIVES

The overall objectives of the ProTech program are to:

• Obtain high-quality professional and technical services

• Develop an industrial base of partners

• Develop and maintain performance-based contracts

• Contribute to the NOAA mission

Services not covered by the ProTech-Weather Domain scope of work include the following:

• Inherently Governmental functions – see the prohibition at FAR subpart 7.503(a);

• Personal services as defined in FAR subpart 37.104(a);

• Architect and Engineering (A&E) Services subject to the Brooks Act and FAR Subpart

36.6 acquisition procedures;

• Legal services;

• Requirements where the primary objective or the predominance of the work is to obtain information technology (IT) services; and

• Requirements for any IT products and services, except where (1) the IT cannot feasibly be separated from the non-IT requirements or (2) when the IT is incidental to contract performance.

o IT is defined by Office of Management and Budget (OMB) Memorandum 15-14, Management and Oversight of Federal Information Technology, as: Any services or equipment, or interconnected system(s) or subsystem(s) of equipment, that are used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the agency; where such services or equipment are 'used by an agency' if used by the agency directly or if used by a contractor under a contract with the agency that requires either use of the services or equipment or requires use of the services or equipment to a significant extent in the performance of a service or the furnishing of a product. If delivering IT products or services, the contractor shall comply with government IT standards, such as those for IT security, and with requirements for sharing and efficiency at the federal, agency, bureau, and line office levels.

o IT is incidental to a contract when the IT services or products are neither contract deliverables nor create, modify, operate or maintain IT used by the government or on its behalf.

C.3 WEATHER DOMAIN

The National Weather Service (NWS) mission is to provide weather, water, and climate data, forecasts and warnings for the protection of life and property and enhancement of the national economy. The mission and objectives of this Domain are related to supporting, updating, and planning meteorological, hydrological, and communications capabilities in support of the NWS mission and strategic plan (http://www.nws.noaa.gov/sp/), which is to build a Weather-Ready Nation. Toward achieving the vision of a Weather-Ready Nation, the agency has developed concepts and plans to address the need for NWS services to evolve. With today’s increasingly complex environmental, societal, technological, and economic challenges, NWS must become more agile, open and flexible to achieve its mission to meet society’s changing needs. Our information services must advance from transmitting data in discrete messages to helping core partners understand the spectrum of information we provide so they can make good decisions.

This growing demand for Impact-Based Decision Support Services (IDSS) and information usable by emerging and collaborative service sectors, requires an innovative service approach that facilitates flexibility and agility across a wide spectrum of users. It also requires NWS to leverage improvements in science and technology more effectively and efficiently.

NWS data and products form a national information database and infrastructure which can be used by other governmental agencies, the private sector, the public, and the global community.

NWS manages the execution of development programs, provides science and scientific research enabling technology options, prepares solutions and develops plans to meet service requirements.

NWS makes observations and measurements of atmospheric phenomena as required for climatological, hydrologic, meteorological, and oceanographic services. NWS develops and distributes forecasts of weather conditions and warnings of severe storms and other adverse weather conditions. It collects and disseminates weather and climatic information and maintains watch over river stages and those weather conditions which produce floods; provides warnings of impending floods; furnishes regular forecasts of overflow and stage as well as seasonal water supply; and participates with other Federal agencies in hydro-meteorological investigations for overall planning and development for water resources. NWS makes observations and measurements of ocean conditions required by marine interests, and develops and distributes forecasts and warnings of waves, tsunamis, sea ice, and other ocean conditions. It develops, disseminates, and improves procedures and techniques for the national meteorological, climatological, hydrologic, and oceanographic service systems measurements and forecasts.

The services provided under ProTech-Weather will be conducted in locations world-wide, which include, but may not be limited to: the NWS headquarters located in Silver Spring, Maryland, with regional headquarters located in Kansas City, Missouri; Bohemia, New York; Fort Worth, Texas; Salt Lake City, Utah; Anchorage, Alaska; and Honolulu, Hawaii. Additional information on the NWS is available at http://www.weather.gov/. The Contractor shall furnish the necessary personnel, materials, equipment, facilities, travel, and other services required to satisfy task order requirements. The suite of resulting contracts for this Domain is intended to satisfy the need for professional and technical services to support the full range of related requirements for weather, water and climate activities, including but not limited to developing, collecting, and analyzing decision-support data, executing operations and maintenance functions for non-IT mission critical systems (e.g., sensors on buoys), and corporate administration and financial management.

These services assist NWS decision makers in adjusting and directing assets to meet their mission-oriented performance goals, while minimizing the cost to the American people and focusing on policy, strategic change, long-range planning, and other mission-oriented activities.

Other NOAA offices may also use this Domain if their requirements are covered herein. Support activities under this Domain may include, but are not limited to, the following.

C.3.1 Scientific Services

Provide scientific services and expertise in meteorology, hydrology, climatology, weather, space and atmospheric sciences to the NOAA enterprise as supported by line offices such as the NWS and the Office of Oceanic and Atmospheric Research (OAR). This includes science-based organizations, such as, but not limited to, the NWS National Centers for Environmental Prediction (NCEP), Meteorological Development Laboratory (MDL), Office of Water Predictions (OWP) and regional centers, OAR laboratories such the Earth System Research Laboratory (ESRL), OAR program offices such as the Climate Program Office (CPO) and Office of Weather and Air Quality (OWAQ). This furthermore includes programs such as, but not limited to, the Hurricane Forecasting Improvement Project (HFIP), Advanced Weather Interactive Processing System (AWIPS), Automated Surface Observing Systems (ASOS), Next Generation Weather Radar (NEXRAD) and the Joint Technology Transfer Initiative (JTTI).

Contractor shall identify and apply appropriate methodologies and research designs needed to test particular technologies or answer a specific research question. In addition, the Contractor shall provide services for social science, atmospheric science, weather and environmental observation and forecasting, on scales ranging from near real time to climate projections. The Contractor shall provide scientific support services to include, but not be limited to the following:

C.3.1.1 Develop and support numerical prediction models for environmental components, including but not limited to models for the atmosphere, ocean (including coastal processes), ocean surface waves (including wind waves, tides, and tsunamis), cryosphere, aerosols (ozone, carbon dioxide, particulates, trace gases, etc., addressing both incident response and situational and systematic assessments), land processes (including hydrology), space weather and ecosystems (including marine).

C.3.1.2 Develop and support the testing and evaluation of observation systems gathering environmental data for operations and for research using National and http://www.weather.gov/

International standards. Support holistic planning and prioritization of observing systems.

C.3.1.3 Develop, validate and maintain state-of-the-art Data Assimilation (DA) techniques to initialize the environmental models.

C.3.1.4 Provide services to move the present suite of operational forecast systems to a unified approach across scales that consists of an ensemble based coupled physical modeling system covering the component models as outlined in C.3.1.1.

This approach is currently known as the Unified Forecast System (UFS). These services may include augmenting the UFS with other methods as appropriate (e.g., statistical methods for outlooks at longer time scales).

C.3.1.5 Develop and maintain scientific techniques (including post-processing and visualization) that cover time scales from nowcasting to climate time scales, with appropriate spatial scales and domains (global, regional). Development will focus on high-impact events, including but not limited to severe weather (e.g., tornadoes, tropical cyclones, thunderstorms, fire weather, extreme precipitation, winter weather), droughts and floods, coastal processes (e.g., salt and freshwater inundation, waves, rip currents), water and air quality with health impacts.

C.3.1.6 Develop appropriate ensemble techniques at all space and time scales as outlined in C.3.1.4 to address and improve forecast accuracy and assess forecast uncertainty.

C.3.1.7 Perform fundamental research to support items C.3.1.1 through C.3.1.5, using alternative approaches as needed. This research includes but is not limited to fundamental model and DA development, predictability studies, process studies, Observation Systems (Simulation) Experiments (OSE and OSSE), field studies, social science impact, and infrastructure.

C.3.1.8 Design, develop and perform re-analyses and re-forecasts for all applications to provide calibration of real-time forecast model runs, and to maintain and improve

IDSS.

C.3.1.9 Develop, operate and maintain pre-processing activities needed for physical environmental modeling. These activities include but are not limited to ingest and storage and access to observational data, quality control of observations, retrieval algorithms for remotely-sensed data and ingest of externally produced data (e.g., ensemble data generated by partners and to be used in Multi Model Ensembles (MMEs)).

C.3.1.10 Develop, operate and maintain post processing (e.g., statistical, artificial intelligence) of numerical environmental predictions (i.e., weather, ocean, ice, waves, land, aerosols, etc.) including developing, generating, and disseminating objective guidance products for a wide variety of environmental elements based on model outputs, and in support of IDSS. This includes downscaling of existing products, and providing products for assessments (in contrast to traditional forecast products).

C.3.1.11 Research, develop and maintain analysis products that provide the most accurate description of the physical environment possible, in support of nowcasting and short-term forecasting and verification of model output and products.

C.3.1.12 Develop, operate and maintain Validation and Verification (V&V) tools to objectively assess quality of existing and new forecast tools and products, and to monitor the real-time quality of all weather, climate, and operational forecast systems. Develop and support requirement-based and process-based metrics to support objective evidence-based decision making. V&V tools include “health assessments” of observational systems.

C.3.1.13 Develop, operate and maintain IDSS capabilities for all service areas of NOAA, in support of, e.g., Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), and Federal Aviation Administration (FAA).

Service elements can include, but are not limited to, products, collaboration, communication techniques and outreach.

C.3.1.14 Develop and maintain processes to foster collaborative operational-research and public-private (including international) partnerships. This includes, but is not limited to, observation systems, Operations to Research (O2R) and Research to Operations (R2O) activities, codes and standards management, and documentation, training, outreach/community building, and data access, integrating social science and societal impacts in IDSS communication elements.

C.3.2 Program and Project Management, Consulting, and Training

The Contractor shall provide program and project management, consulting, and training services to assist in program execution, improvements and measurements for scientific support services, in areas such as strategic planning and grant management. This includes providing programmatic and systems objectives for new applications, functionality, and inter-connectivity based on government project priorities and system needs. Services shall include but not limited to designing, redesigning and improving the quality of the performance measurement process, performance data, and the system and method by which the data are collected, strategic and tactical planning, budget formulation and execution. The program and project management, consulting and training services shall include, but are not limited to, the following:

C.3.2.1 Plan, implement and track schedule and costs of projects and programs, assess and evaluate project/program performance, risk and interdependencies to meet the program/project goals and objectives throughout the program and project life cycles.

C.3.2.2 Provide program management office (PMO) functions for the development of strategic overview and reporting on all programs to senior management and stakeholders; provide in-house consultancy and/or programmatic support to projects and programs for proper management of schedule, risks, cost and performance; providing training to projects and programs management teams;

conduct auditing and health checks on projects and programs.

C.3.2.3 Provide assistance for the formulation and management of multi-year budgets, development of budget strategies, collection and analysis of financial data, cost collection and estimating, and the development of detailed spending plans, cost tracking and reporting systems/databases that can produce tracking and variance reports.

C.3.2.4 Plan, develop, implement and maintain quality assurance programs and quality management systems in support of weather and climate operational and data

C.3.2.5 Provide assistance for the development, implementation, analysis, coordination, assessment, reporting, and execution of policies to meet federal and organizational goals and/or requirements.

C.3.2.6 Provide services for human capital/workforce management, including but not limited to organizational design and staffing studies, cost analyses for current and future mission needs, position management and staff orientation activities, and organizational development and training support.

C.3.2.7 Develop and execute training and seminars on new and updated operational weather and climate systems and architecture changes. Other training topics include but are not limited to project management, earned value for performance management, and performance measurement.

C.3.2.8 Collaborate with internal, domestic and international partners to develop training in areas of operational weather and climate forecasting, including educating users of climate information, application of operational numerical prediction guidance, mesoscale meteorology, and global climate regimes and processes.

C.3.2.9 Provide marketing and outreach coordination of public and commercial exhibit venues including large public trade shows. The support shall include, but is not limited to communication of technical information relating to weather and climate systems and NOAA line office operational systems, public exhibits, and legislative affairs communication.

C.3.2.10 Provide administrative program management services to include but not limited to researching, maintaining, and preparing materials for inclusion and documentation (i.e. briefing packages, brochures, handouts and other information materials in various mediums) for NOAA public-private (including international) partnerships for federal research, development and operational observing forecast

C.3.3 Engineering Services for Systems and Facilities

Provide engineering services for the NOAA enterprise as supported by line offices such as the NWS and the Office of Oceanic and Atmospheric Research (OAR). This includes services such as overall systems engineering or for its various components, facilities engineering, and engineering for a specific weather and climate system or collection of weather and climate systems, etc. These services are required for all phases of the program, project and system acquisition, development, and maintenance lifecycle for both existing and future mission systems and facilities. Furthermore, engineering services are required for deployment and logistics support to maintain and improve operational management in support of mission-oriented weather and climate systems. Tasks may pertain (but are not limited) to structural, electrical, electronic, mechanical, or building components, weather and climate systems or scientific equipment.

C.3.3.1 Provide overarching systems engineering, general engineering, and technical services in support of mission-oriented weather and climate systems. These services shall include, but are not limited to: systems engineering, policy development support, enterprise architecture support, configuration management, risk management, engineering assessment, validation and verification to include assisting various engineering offices with documentation needs throughout the full life cycle of a system.

C.3.3.2 Provide engineering and operational services for the collection, validation and verification of information, and for the definition of geographic information system (GIS) integration requirements for meteorological systems, hydrological systems and geospatial-based applications.

C.3.3.3 Provide specialized subject matter systems expertise and general engineering services to augment support for weather and climate programs. These services include program management, project planning and management, industry research, business process improvement, capacity projections, facilities management, and logistical support management specific to weather, water, and climate scientific applications.

C.3.3.4 Provide engineering research and development to evaluate current and future state-of-the-art technological methodologies and automated tools. Contractor research shall include assessing and documenting current and potential uses of technology to meet system needs. This includes preparation for sustainment involving engineering changes due to obsolescence of operational weather and climate systems and associated documentation, or new system/equipment requirements for developmental systems.

C.3.3.5 Provide complete lifecycle system and general engineering services (i.e. cradle to grave discipline) for acquisition planning, budgeting, risk management, and program execution for new and evolving weather and climate systems, and services that meet performance, availability, affordability, and life cycle cost requirements.

C.3.3.6 Provide system engineering services supporting radio-frequency (RF) management (e.g., the NOAA/NWS RF spectrum initiative and operational systems support). These services shall include, but are not limited to the following: supporting NOAA line offices and their internal and external partners and stakeholders participating in domestic and international meeting forums, conferences, and working groups; and technical analysis and studies needed to develop recommendations, specification and requirements for the full life-cycle.

C.3.3.7 Provide technical facilities engineering services for office/facility space planning and design and related facilities management including ergonomic and economic analyses; identification and analysis of current facility space usage;

recommendations for more efficient use of facility spaces in accordance with federal policies and standards, drawings, studies and associated documentation and reports. This includes but is not limited to space planning, analysis and design, logistical management, land and building acquisition, lease management, real property disposal, construction planning and monitoring (i.e. builds, take down).

C.3.3.8 Provide engineering and technical services for facilities engineering and architectural design; construction monitoring; installation test, and operation of facilities equipment and performance monitoring systems; facilities management including inspections for structural integrity, power loads and requirements, grounding, lightning protection, and grounds upkeep; safety, environmental, Industrial Hygiene (IH), and sustainability management and compliance; and other facilities related functions located within the Continental United States (CONUS) and Outside Continental United States (OCONUS), and site housing mission oriented systems and equipment.

C.3.3.9 Provide engineering and technical services for safety and environmental compliance and sustainment including assistance with development and interpretation of national/federal policies, procedures, and technical reports.

(End of Section C)

SECTION D

PACKAGING AND MARKING

D.1 PACKAGING

Unless otherwise specified, packaging of all deliverables must conform to commercial packing standards to assure safe delivery at destination. Clauses and other requirements regarding packaging shall be designated by the OCO at the task order level.

D.2 MARKING

All deliverables required under this contract shall be marked in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name.

Specific marking requirements may be addressed in individual task orders.

(End of Section D)

SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference with the same force and effect as if they were given in full text. Full text can be accessed electronically at the following internet address: https://www.acquisition.gov/browsefar.

FAR Clause Title and Date 52.246-2 Inspection of Supplies – Fixed Price (AUG 1996) 52.246-3 Inspection of Supplies – Cost Reimbursement (MAY 2001) 52.246-4 Inspection of Services – Fixed Price (AUG 1996) 52.246-5 Inspection of Services – Cost Reimbursement (APR 1984) 52.246-6 Inspection – Time-and-Material and Labor-Hour (MAY 2001) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 CAR 1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be specified in each individual Task Order.

(End of Section E) https://www.acquisition.gov/browsefar

SECTION F

DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

address: https://www.acquisition.gov/browsefar.

FAR Clause Title and Date 52.242-15 Stop-Work Order (AUG 1989) (for other than cost-reimbursement task orders) and ALT I (APR 1984) (for cost-reimbursement task orders) 52.242-17 Government Delay of Work (APR 1984) 52.247-34 F.o.b. Destination (NOV 1991) 52.247-35 F.o.b. Destination, Within Consignee’s Premises (APR 1984)

F.2 CAR 1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

(a) The base period of performance of this contract is from [TBD] through [TBD]. If an option is exercised, the period of performance shall be extended through the end of that option period.

(b) The option periods that may be exercised are as follows:

Period Start Date End Date Option I Option II Option III

(c) The notice requirements for unilateral exercise of option periods are set out in FAR 52.217–9.

F.3 DELIVERY

The services required under each individual task order shall be delivered and received at the destination within the time frame specified in each order.

F.4 PLACE OF PERFORMANCE

Place of performance shall be set forth in individual task orders.

F.5 NOTICE TO THE GOVERNMENT OF DELAYS

https://www.acquisition.gov/browsefar

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or completion date, or as soon as the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the OCO and the Task Order Contracting Officer Representative (TO COR), in writing.

This notification shall give pertinent details, but this data shall be informational only in character; this term shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F.6 DELIVERABLES

(a) All applicable task order deliverables and their required delivery dates, destination of delivery, and schedule for completion of work to be performed, will be specified in task orders issued under this contract, as applicable.

(b) For purposes of delivery, all deliverables shall be made by close of business (COB) 4:30 P.M. local time at destination, Monday through Friday, unless stated otherwise in the task order.

(c) All deliverables submitted in electronic format shall be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will not be accepted. A replacement file shall be provided within two (2) business days after notification.

(d) Any failure of the Contractor to adhere to a delivery schedule or a deliverable requirement may be reflected in the Contractor’s past performance report.

(e) The following table provides a summary of reporting requirements:

Report Description Number of Copies Due Dates Monthly Contract Status Report (Section F.6.1)

1 – IDIQ CO

1 – COR

15th calendar day of each month as specified in F.6.1.

Monthly Task Order Status Report (Section F.6.2)

1 – IDIQ CO

1 – OCO

1 – TO COR

15th calendar day of each month, or as specified in the individual task orders as specified in F.6.2.

IDIQ Escalation Plan (Section F.6.3)

1 – IDIQ CO

1 – COR

No later than 90 calendar days after IDIQ contract award.

F.6.1 Monthly Contract Status Report

The Contractor shall provide a Monthly Contract Status Report (summation of individual task order activity), which documents the Contractor’s task order awards and modifications received during the reporting period, significant activities, issues, corrective actions, and planned significant activities projected in the next 60-day period. The report is due by the 15th calendar day of each month comprised of activity from the previous month. (For example: The report due February 15th is to cover the activity – new task orders awarded and new modifications received

- for the period January 1st through January 31st.) If the 15th calendar day falls on a weekend or holiday, the report is due the following business day. If there is no activity (e.g. no active task order) during the reporting period, the report shall be submitted with “no activity” annotated under Task Order Summary section along with any updates for the Website Revisions and ProTech Opportunities Activity sections.

The Monthly Contract Status Report shall be provided in Adobe electronic format and emailed to the designated recipients listed in the deliverables table. The subject line of the email notice presenting the submission of the monthly report shall be annotated with – Monthly Contract Status Report (state the month and year) (See Section J – Attachment J-3 for the report template).

F.6.2 Monthly Task Order Status Report

The Contractor shall provide a Monthly Task Order Status Report, which documents the Contractor’s task order modifications received during the reporting period, activities, issues, corrective actions, and planned significant activities projected in the next 60 days. The report is due by the 15th calendar day of each month comprised of activity from the previous month. If the 15th calendar day falls on a weekend or holiday, the report is due the following business day.

The Monthly Task Order Status Report shall be provided in Adobe electronic format and emailed to the designated recipients listed in the deliverables table. The subject line of the email notice presenting the submission of the monthly report shall be annotated with – Monthly Task Order Status Report (state the month and year). Additional report recipients, content, and due dates may be identified in individual task orders.

This report is not required if the Contractor does not have any active task orders during the reporting period.

F.6.3 IDIQ Escalation Plan

The Contractor shall provide an Escalation Plan, which documents the Contractor’s approach to dispute resolution at the task order level and any mechanisms it has put in place for raising issues to the IDIQ CO. This document should include any situations that the Contractor has identified which would trigger an automatic escalation of an issue to the CO.

This Plan is due no later than 90 days after contract award, and shall be provided in Adobe electronic format via email to the designated recipients listed in the deliverables table. The subject line of the email notice presenting the submission of the Plan shall be annotated with – IDIQ Escalation Plan (state the date of submission). The Plan will be reviewed and either accepted or rejected for revisions by the CO within 15 business days of receipt of the document.

Upon acceptance, the CO will sign the Plan and return a copy of the document to the Contractor for its records.

(End of Section F)

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 ACCOUNTING AND APPROPRIATION DATA

Accounting and appropriation data for obligations under the contract will be set forth in individual task orders.

G.2 PRIMARY GOVERNMENT ROLES AND RESPONSIBILITIES

The following subsections describe the roles and responsibilities of individuals and authorized users who will be the primary Points of Contact (POC) for the Government on matters regarding contract administration as well as other administrative information. The Government reserves the right to unilaterally change any of these individual assignments at any time.

G.2.1 Government Personnel

G.2.1.1 CAR 1352.201-70 Contracting Officer’s Authority

The Contracting Officer (CO) – ProTech-Weather Contract Level

The ProTech-Weather CO, within the AGO Strategic Sourcing Acquisition Division (SSAD), has overall responsibility for administration of ProTech-Weather. The CO, without right of delegation, is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the CO. In the event the contractor makes any changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

The ProTech-Weather CO for this contract is:

Name: Quyen Diep Address: National Oceanic and Atmospheric Administration

Acquisition and Grants Office Strategic Sourcing Acquisition Division 1325 East West Highway, SSMC2 Silver Spring, MD 20910

Email: Quyen.Diep@noaa.gov Telephone: (301) 628-1369

G.2.1.2 CAR 1352.201-72 Contracting Officer’s Representative (COR) (APR 2010) mailto:Quyen.Diep@noaa.gov

(a) The individual designated in the COR appointment letter is hereby designated as the Contracting Officer´s Representative (COR) for the Weather Domain. The COR may be changed at any time by the Government without prior notice to the contractor.

The COR, within the AGO, is responsible for the receipt and acceptance of the contract-level deliverables and reports, and past performance reporting for the ProTech contracts. The COR supports the ProTech Program Manager and the CO in the general management of the program and provides technical acquisition support to the TO CORs.

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

G.2.1.3 Task Order Contracting Officer’s Representative (TO COR)

OCOs shall designate CORs for individual task orders who will be responsible for the day-to-day coordination of task orders. The TO COR will represent the OCO in administration of technical details within the scope of the task order. The TO COR is also responsible for the final inspection and acceptance of all task order deliverables and reports, and such other responsibilities as may be specified in the task order. The TO COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the OCO or the Government.

The TO COR does not have authority to alter the Contractor’s obligations or to change the task order specifications, price, terms, or conditions. If, as a result of technical discussions, it is desirable to modify task order obligations or the specification, changes will be issued in writing and signed by the OCO.

G.3 CAR 1352.216-76 PLACEMENT OF ORDERS (APR 2010)

(a) The contractor shall provide goods and/or services under this contract only as directed in Task Orders issued by authorized individuals. In accordance with FAR 16.505, each order will include:

(1) Date of order;

(2) Contract number and order number;

(3) Item number and description, quantity, and unit price or estimated cost or fee;

(4) Delivery or performance date;

(5) Place of delivery or performance (including consignee);

(6) Packaging, packing, and shipping instructions, if any;

(7) Accounting and appropriation data;

(8) Method of invoicing, payment and payment office, if not specified in the contract;

(9) Any other pertinent information.

(b) In accordance with FAR 52.216-18, Ordering, the following individuals (or activities) are authorized to place orders against this contract:

All warranted NOAA COs are considered designated ordering officials for this IDIQ.

(c) If multiple awards have been made, the contact information for the task order ombudsman is:

Name: Rafael Roman Address: National Oceanic and Atmospheric Administration

Acquisition and Grants Office 1325 East West Highway, SSMC2 Silver Spring, MD 20910

Email: Rafael.Roman@noaa.gov

G.3.1 Ordering Process

All ProTech-Weather contract holders will be provided a fair opportunity to be considered on task orders, in accordance with FAR 16.505(b)(1), unless exempted in accordance with applicable terms of the FAR. The OCO, in consultation with the TO COR or other designated technical representatives, will examine the capabilities of the contract holders in order to determine if a small business or socio-economic category set-aside is appropriate for each order.

After completing this examination, the OCO may limit competition for an order to small businesses or a socio-economic category. The OCO will then solicit proposals from the contractors within the appropriate small business category, as applicable, or open the competition to all contract holders after review and coordination with the NOAA Small Business Office and the Small Business Administration (SBA). If there is only one contract award to any one type of small business concern the Government may issue orders directly to that concern for work that it can perform.

In the event issues pertaining to a proposed task cannot be resolved to the satisfaction of the OCO, the OCO reserves the right to withdraw and cancel the proposed task. In such event, the Contractor(s) shall be notified in writing of the OCO’s decision. This decision is final and conclusive and shall not be subject to the “Disputes” clause or the “Contract Disputes Act.”

mailto:Rafael.Roman@noaa.gov

G.4 EVALUATION OF CONTRACTOR PERFORMANCE

Past performance information is relevant for task order source selection purposes.