Questions_ _Answers.pdf

Questions & answers

1- Detailed drawings of VHF antennae to be mounted on the tower. Showing ( weights, dimensions, fixation & assembly).

The VHF antennas are Sinclair SD2352-SF2PASNM(D00B) Exposed dipole array, 6/8.5 dBd, field adj., 138-174 MHz (SRL2352NM*2) Drawings are available on their website:

http://www.sinclairtechnologies.com/catalog/product.aspx?id=334

2- Layouts of the compound, we need this for access and cable routing purposes.

Drawings are posted.

3- Details & drawings of any other equipment you intend to mount on the tower for future use.

The other item to be mounted on the tower is similar to:

Cisco AIR-ANT5114P2M-N (5 GHz Wi-Fi directional antenna) http://www.cisco.com/c/en/us/td/docs/wireless/antenna/installation/guide/ant5114p2 m-n.html (along with appropriate cabling)

Note that this is only provided for selecting the proper tower kit and factoring wind-load. This installation will not be part of the VHF tower project.

4- THE CONTRACT TERMS REQUIRE a performance bond of 20% upon contract award?

Please confirm that you will accept the Guarantee in SDG since the local banks will not accept to issue it in US Dollars.

Yes, you can quote this cost in SDG but you must use the official exchange rate at the time of the bid.

5- The performance guarantee will be reduced to 10% after the completion of work and shall remain valid until the end of the 1st year from final acceptance please confirm.

Yes.

6- The performance guarantee will have a price impact on the bid, would you want to show how much it will cost the bidder throughout the duration of the contract?

Yes, It is preferable to itemize the costs in the breakdown.

7- The liquidated damage stated in the RFP is stating $300 per day while on the same document clause F.3.1 states $ 5000/day. Which one shall apply to this Solicitation?

$300 per day.

http://www.sinclairtechnologies.com/catalog/product.aspx?id=334 http://www.cisco.com/c/en/us/td/docs/wireless/antenna/installation/guide/ant5114p2m-n.html http://www.cisco.com/c/en/us/td/docs/wireless/antenna/installation/guide/ant5114p2m-n.html

8- Amount of insurance stated in USD, but according to the Sudanese Insurance standard, the insured value is in SDG and according to the Sudan Labor Act. Increasing the value will have additional cost Impact.

Please include prices in your proposal

9- Are we allowed to work during the weekends?

If extraordinary circumstances require work on the weekend, we can ask for permission from Embassy management. Please plan not to work on the weekend or after hours. 0830-

1630 Sunday through Thursday would be the ideal working hours for this project.

10- We intend to quote in USD only, Will that be acceptable?

We will accept quotes in USD, but VAT, levies, fees, and other taxes paid to the Sudanese government must be quoted in SDG.

11- We shall quote for 4 Legs tower and as alternative a 3 legs tower, is that okay.

We will consider 3 and 4 legged solutions as long as the tower is self-supported (little or no space is available for support cables at that location).

12- We shall quote for 3 Channels antenna system and as alternative 4 channel system to accommodate 4th channel, is that acceptable?

A 4 channel solution could also be considered. Accommodating 3 repeaters is the minimum requirement.

13- The existing antennas might not be suitable to accommodate the 3 channel and 4 channels transmission system as they might have a narrow band based on spot frequency, shall we quote for properly tuned high gain antenna system with wide bandwidth? To ensure your antenna system is adequate could you please send us its model number and spot frequency.

The Sinclair antenna model and manufacturers link is provided in no. 1.

14- The tender is calling for 4 weeks delivery of Telecom and Tower materials, this can only be delivered ex--‐factory and then we have to allow for transit time to be delivered to Sudan, cleared through National Telecom Corporation and Customs, then delivered to site. Please confirm this is acceptable and that the 4 weeks is not a mandatory condition to deliver all the materials?

Deviations of 30 calendar days will be considered.” But I would stick to something like this:

The timeline is considered a critical factor in the technical acceptability of a project.

Bidders should include their timeline including fabrication, importation, administration, and implementation with their proposals. Proposals with unrealistic timelines or timelines that do not meet the mission’s time requirement will not be considered technically acceptable.

15- Soil test for the land (cotton mud type) is required to be calculate structure base in acquired calculations , is it in our scope or your scope (required to get the license) ?

It is the contractor who is responsible for all testing and they should include it in their proposal.

16- Should the customs and taxes be included at the price offer if the parts was provided from an out source?

All customs and taxes should be included in the offer. The U.S. government can only pay

SDG for any Sudanese taxes, fees, levies, or VAT imposed by the Sudanese Government.

17- Liquidated damages in the amount of $300 per calendar day will be assessed until substantial completion of the project is achieved. In other paragraph the liquidated damages mentioned is 5000 $ so, which is witch?

See answer for No. 7.

18- According to previous experience in such type of work, the license approved for telecommunications towers not more than 30 meters by the (national telecommunication company) NTC and the Civil Aviation reminding you that the location of the compound at the flying line of the airport .so, confirm about the license approval for 60 meters as required is a possibility .

Answer for this question will be posted tomorrow.

19- Mentioned that The construction completion time is 180 days, commencing after receiving notice to proceed from contracting officer and another completion date 90 days was mentioned as well, so please confirm wish one is the completions date ?

Answer for this question will be posted tomorrow.