SSS (CCaR).pdf

Sources Sought for

COMPREHENSIVE COST and REQUIREMENTS (CCaR) SYSTEM

SUPPORT

Solicitation Number: To Be Determined Agency: Department of the Air Force Office: Air Force District of Washington Notice Type: Sources Sought – Request for Information Posted Date: 31 December 2024 Response Date: 30 January 2024 Classification Code: 54 -- Professional, Scientific, and Technical Services NAICS Code: 5415 -- Computer Systems Design and Related Services/541511 – Custom Computer Programming Services PSC: DA01 – IT and Telecom – Business Application/Application Development Support Services (Labor)

CAUTION:

This market survey is being conducted to identify potential sources that may possess the expertise, capabilities, and experience to meet the requirements for Comprehensive Cost and Requirements (CCaR) System Support for use by Air Force Studies and Analysis office (SAF/SA) personnel. Contractors/ Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey.

INSTRUCTIONS:

1. Below is a document containing a description of Comprehensive Cost and Requirements (CCaR) System Support requirement and a Contractor Capability Survey, which allows you to provide your company’s capability.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.)

- Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

3. In accordance with Federal Acquisition Regulation (FAR) 15.201(e), responses to this notice are not offers and will not be accepted by the Government to form a binding contract or agreement. The Government will not accept unsolicited proposals. The Government will not be obligated to pursue any particular alternative because of this RFI. Responses to the RFI will not be returned. Not responding to this RFI does not preclude participation in any future solicitation if one is issued. Specific responses to the approaches will not disqualify or have an impact on participation and evaluation on future solicitations, if issued.

PURPOSE/DESCRIPTION

The Department of Defense (DoD), United States Air Force (USAF), Air Force District of Washington (AFDW) at Joint Base Andrews is currently conducting market research seeking capabilities statements from potential sources, including, but not limited to, Small Businesses (SB), 8(a), HUBZone, Economically Disadvantaged Woman-Owned (EDWOSB), Woman- Owned (WOSB), and Service Disabled Veteran Owned Small Business (SDVOSB) that are capable of providing Subject Matter Expert (SME) support of the Comprehensive Cost and Requirement (CCaR) system.

Please review, in this order, the RFI Synopsis and the draft Performance Work Statement (PWS) which are included to provide respondents a better understanding of the needs of Air Force Studies and Analysis office (SAF/SA) and the respondent's potential ability to meet the Government's requirements. The requirements for this task are for the provision of CCaR application support for the unique funding, planning, reconciliation, execution and reporting requirements and interface capabilities with various Government systems and applications for activities associated with multiple organizations, as well as in-depth experience and expertise to quickly and accurately respond to the wide variety of financial tasks and unique formats required for detailed financial and program related reporting. Contractor personnel must have knowledge of Air Force financial, contracting, and program management procedures, understand the Planning, Programming, Budgeting and Execution (PPBE) process, and understand the Requirements & Planning Council (R&PC) process. CCaR support must have familiarity with operating web-based database programs, as well as be proficient in all CCaR applications.

The contractor shall provide functional support of the CCaR application. Budget Analysts (BA) and Database Administrators (DBA) shall provide assistance and support to CCaR administrative functions and CCaR functional tasks which includes, but are not limited to, the following: set-up, configuration, daily operation, and training of the CCaR application in direct support to multiple organizations. CCaR support must have extensive knowledge of the following systems and how they interface with CCaR: Government Accounting and Finance System (GAFS), the Specialized Accounting and Finance Enterprise System (SAFES), Contract

Writing Document Preparation (ConWrite) or CON-IT, and System Metric and Requirements Tool (SMART); as well as other systems that do not directly interface with CCaR, i.e.

Commander's Resource Integration System (CRIS) and Mechanization of Contract Administration Services (MOCAS). CCaR support shall ensure that the CCaR application is properly tailored and configured to meet the unique requirements of the organization to include reimbursable Government accounting and various Business Management Review (BMR) chart configurations.

The Air Force anticipates utilizing Firm-Fixed Price (FFP) CLINs. The Air Force anticipates the ordering period will be a base year and four (4) option years. A multi-year contract allows for reduced staff manpower to initiate and award. This also allows stability with the eventual winner, i.e., able to sign employees to longer term contracts thus generating further efficiencies and best ensuring continuity in the support provided to the Government. Upon award of the option years, the same contractor is ready and able to deliver required services on day one without the need for transition time, or downtime, which again, creates efficiencies for the Government.

REQUIREMENTS:

The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform CCaR System Support.

CONTRACTOR CAPABILITY SURVEY

Comprehensive Cost and Requirements (CCaR) System Support

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Size of business pursuant to North American Industry Classification System (NAICS)

Code:

Based on the above NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUBZone Certified (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service-Disabled Veteran Small Business (Yes / No)

• Registered in the System for Award Management (SAM) (Yes / No)

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Part II. Capability Survey Questions

General Capability Questions:

1. Describe briefly the capabilities of your facility and the nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

3. Describe your company’s experience working with classified data and/or within classified facilities. Include current security standings and quantity of team members with SECRET, TOP SECRET, TOP SECRET/SCI clearances.

RESPONSES

Interested parties are requested to submit a white paper not to exceed 5 pages (single-sided, single-spaced pages, 12- point font, and ¾ inch margins, in Microsoft® Word).

White papers which meet the desired characteristics of CCaR Support System (mentioned above) and include the Submission Details (also mentioned above) are due no later than 30 January 2025, 5:00 PM Eastern Standard Time.

GOVERNMENT CONTACTS

Questions regarding this announcement shall be submitted in writing via email to the Procuring Contracting Officer (PCO), at ashley.raymond.2@us.af.mil and the Contract Specialist at kenya.turner@us.af.mil

Verbal questions will NOT be accepted. Questions will be answered by posting answers to the SAM.Gov website; accordingly, questions shall NOT contain proprietary or classified information. The Government does not guarantee that questions received after 30 January 2025; 5:00 PM Eastern Standard Time will be answered.

mailto:ashley.raymond.2@us.af.mil mailto:kenya.turner@us.af.mil