SSP 25_011 EX LIBRIS RAPIDILL.pdf

USM SSP 25_0011 Notice of Proposed Sole Source Purchase of Ex Libris RapidILL.

http://www.ms.gov/dfa/contract_bid_search/Bid

RFx: 3150005975

Comments/objections will be received as required per Section 31‐7‐13 (C) of the Mississippi Code until

8:00 a.m. (Central Time) on December 5, 2024.

Any person or entity that objects and proposes that the commodity listed is not sole source and can be provided by another person or entity shall submit a written notice to:

Jacob Cochran

Interim Director of Procurement & Contracts 118 College Dr. Box 5003 Hattiesburg, MS 39406 bids@usm.edu

Phone: 601‐266‐4131

Subject Line must read "Sole Source Objection USM SSP 25_011"

The notice shall contain a detailed explanation of why the commodity is not a sole source procurement.

Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the proposed sole source request can be provided by another person or entity, then USM will withdraw the sole source request publication from the procurement portal website and submit the procurement of the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then USM will appeal to the Public Procurement Review Board. USM will have the burden of proving that the commodity is only provided by one (1) source.

Run Dates: 11/14, 11/21

The University of Southern Mississippi

Notice of Proposed Sole Source Purchase

SSP 25_011

The University of Southern Mississippi anticipates purchasing the item(s) listed below as a sole source purchase. Anyone objecting to this purchase shall follow the procedures outlined below.

1. Description of the commodity that USM is seeking to procure:

RapidILL is a cross-platform document delivery service with resource sharing groupings that facilitate requests between consortia partners or peer institutions. The service allows for institution designated borrowable holdings to be available to the community members and turn around requests within 24 hours. This service also allows borrowing and requests to be automated through the user’s ILL system to streamline fulfillment and is compatible with USM’s existing systems.

2. Explanation of why the commodity is the only one that meets the needs of the agency:

RapidILL provides a 24-hour turnaround time on 90+% of requests. This service allows borrowing and requests to be automated through our ILL system, Tipasa, to streamline fulfillment. RapidILL has highly automated and efficient borrowing/lending workflows, lender identification at the journal article volume and year level and has a central holdings database incorporating member-defined lendability terms. RapidILL provides lender load-leveling and automated routing based on time zone awareness. The service is compatible with our existing systems including Tipasa, Active Directory, Alma, and

PrimoVE.

3. Explanation of why the source is the only source is the only person or entity that can provide the required commodity:

RapidILL is only offered by Clarivate. It is propriety software owned and managed by Clarivate.

4. Explanation of why the amount to be expended for the commodity is reasonable:

This service permits University Libraries to reduce electronic resources, replacing them with a single service, and is more cost efficient than paying multiple individual vendors.

5. Efforts that the agency went through to obtain the best possible price for the commodity:

The price was negotiated down to $9,502.53.

Advertisement Schedule Date

1st scheduled 11/14/24

2nd scheduled 11/21/24

Any person or entity that objects and proposes that the commodity listed is not sole source and can be provided by another person or entity shall submit a written notice by December 5, 2024, 8:00 AM CST, to:

Jacob Cochran

Director of Procurement & Contracts

Jacob.Cochran@usm.edu

Subject Line must read "Sole Source Objection 25_011"

The notice shall contain a detailed explanation of why the commodity is not a sole source procurement. Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the proposed sole source request can be provided by another person or entity, then USM will withdraw the sole source request publication from the procurement portal website and submit the procurement of the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then

USM will appeal to the Public Procurement Review Board. USM will have the burden of proving that the commodity is only provided by one (1) source.