SSNPRR0926 Sources Sought Portable Restroom Rentals Pacific Regions.docx

SOURCES SOUGHT NOTICE

Portable Restroom Rental and Related Services This is a Sources Sought Notice issued for market research and acquisition planning purposes only. This notice is not a solicitation, Request for Quote (RFQ), Invitation for Bid (IFB), or request for offers. The Government is not requesting proposals or quotations at this time, and responses to this notice will not result in a contract award.

The Department of Veterans Affairs (VA), National Cemetery Administration (NCA), is conducting market research to identify qualified and capable business concerns that can provide as-needed portable restroom rentals and related services to National Cemeteries located within the following geographic regions:

Southern California Northern California Hawaii Arizona Nevada New Mexico Southern Oregon Northern Oregon Washington State

ANTICIPATED REQUIREMENT

The anticipated requirement is for portable restroom units and related services on an as-needed basis. Requirements may arise with limited advance notice based on cemetery operational needs.

When requested by the Government, the contractor shall be capable of delivering and setting up the requested units within one (1) business day after an order is placed.

A typical requirement may include:

Two (2) Standard Portable Restroom Units One (1) ADA-Compliant Portable Restroom Unit One (1) Handwashing Station Services shall include delivery, setup, weekly servicing, cleaning, restocking of necessary supplies, and removal of the units when no longer required.

All units shall be clean, sanitary, fully functional, and compliant with applicable federal, state, and local health and safety requirements.

The contractor shall provide all labor, supervision, materials, supplies, equipment, and transportation necessary to perform the required services.

Additional units and accessories, such as hand sanitizer dispensers, locking mechanisms, or other related equipment, may also be required on an as-needed basis.

ANTICIPATED PERIOD OF PERFORMANCE

The Government anticipates an ordering period of up to five (5) years. The final contract type, ordering structure, and period of performance have not yet been determined and may be refined based on the results of this market research.

Orders are anticipated to be issued on an as-needed basis. The Government does not guarantee any minimum quantity or frequency of orders through this Sources Sought Notice.

NAICS CODE

The anticipated North American Industry Classification System (NAICS) code is 562991 – Septic Tank and Related Services. The final NAICS code and acquisition strategy are subject to change based on the results of market research.

INFORMATION REQUESTED

1. Company name, physical address, and point of contact, including telephone number and email address.

2. Unique Entity ID (UEI) and confirmation of active registration in the System for Award Management (SAM.gov).

3. Business size under NAICS 562991 and applicable socioeconomic status, including, as applicable, SDVOSB, VOSB, 8(a), HUBZone, WOSB, or other small business designation.

4. For SDVOSB and VOSB respondents, confirmation of current SBA VetCert certification, if applicable.

5. Identification of the states, regions, and/or geographic areas listed in this notice that the company is capable of supporting.

6. Confirmation of the company's ability to deliver and set up requested equipment within one (1) business day after receiving an order. Respondents should identify any geographic areas where the one-business-day delivery requirement cannot be met.

7. A brief description of the company's experience and capability providing portable restroom rentals, servicing, delivery, setup, and removal.

8. Whether the company intends to perform the services using its own employees and equipment or through subcontractors, affiliates, dealers, or other local service providers. If subcontracting is anticipated, respondents should briefly describe the proposed approach.

9. The company's ability to provide additional portable restroom units, ADA-compliant units, handwashing stations, hand sanitizer dispensers, locking mechanisms, and other related equipment or accessories.

10. Any standard commercial minimum rental periods, minimum order quantities, delivery or pickup charges, cancellation charges, emergency/expedited delivery charges, or other customary commercial practices that the Government should consider when developing the requirement.

11. Information regarding typical servicing schedules and whether weekly cleaning, pumping, sanitizing, and restocking are consistent with the company's standard commercial practices.

12. Any existing Government contract vehicles or schedules through which these services are available, if applicable.

13. Based on the respondent's experience, recommendations regarding geographic grouping or contract structure that would best support the Government's requirement for one-business-day delivery across the identified regions.

14. Any other information, recommendations, or limitations the respondent believes would assist the Government in developing an acquisition strategy for this requirement.

GEOGRAPHIC COVERAGE

Respondents are not required to demonstrate capability to service every geographic region identified in this notice.

The Government specifically encourages responses from businesses capable of supporting one or more states, regions, or local geographic areas. Responses will assist the Government in determining whether future requirements should be structured geographically, by individual location, through multiple awards, or through another acquisition approach.

RESPONSE INSTRUCTIONS

Interested parties should submit their capability information electronically to:

Contracting Officer: Brian Trahan at brian.trahan@va.gov Responses should be concise and provide sufficient information for the Government to evaluate the respondent's capabilities. Marketing materials may be included when relevant but should not be submitted in place of the requested information.

No telephone inquiries will be accepted.

RESPONSE CHECKLIST

☐ Company name and address ☐ Point of contact, telephone number, and email address ☐ Unique Entity ID (UEI) ☐ Confirmation of active SAM.gov registration ☐ Business size under NAICS 562991 ☐ Socioeconomic status (SDVOSB, VOSB, 8(a), HUBZone, WOSB, etc.)

☐ SBA VetCert status, if applicable ☐ States/regions the company can support ☐ Locations where one-business-day delivery can be provided ☐ Brief description of relevant experience and capabilities ☐ Whether services will be self-performed or subcontracted ☐ Ability to provide standard, ADA, and handwashing units ☐ Ability to provide additional units and accessories ☐ Standard minimum rental periods or minimum order requirements ☐ Typical delivery, pickup, cancellation, or expedited-service charges ☐ Typical servicing/cleaning schedule ☐ Applicable Government contract vehicles, if any ☐ Recommendations regarding geographic grouping or contract structure ☐ Any limitations, concerns, or recommendations regarding the anticipated requirement Respondents do not need to provide capability for all geographic regions in order to respond to this Sources Sought Notice.

DISCLAIMER

This Sources Sought Notice is issued solely for market research and acquisition planning purposes. It does not constitute a solicitation or commitment by the Government to issue a solicitation or make an award.

The Government will not reimburse respondents for any costs associated with preparing or submitting information in response to this notice. Responses will not be considered offers and cannot be accepted by the Government to form a binding contract.

The information received may be used to determine the appropriate acquisition strategy, including contract structure, geographic coverage, competition requirements, and the availability of small business and socioeconomic sources.

A solicitation is not currently available. If a solicitation is subsequently issued, it will be issued separately through the appropriate Government point of entry.