ADaPTS 2.0 Industry Engagement Event Slides (FINAL) - 12-16-2024.pdf

Empower • Collaborate • Innovate • Procure

Hosted by DHS:

Office of Procurement Operations &

Office of the Chief Information Officer

OFFICE OF PROCUREMENT OPERATIONS

Architecture, Development and Platform Technical Services 2.0

Industry Engagement Event December 16, 2024

1:00 – 3:00 PM (ET)

ADaPTS 2.0 Industry Engagement Event Agenda I. Welcome DHS OPO Industry Liaison

II. Rules of Engagement DHS OPO Industry Liaison

III. Open Remarks DHS OCIO

IV. Technical Requirements Government Representatives

V. Facility Clearance Office of Security

VI. Acquisition Strategy/Schedule DHS OPO

VII. Industry Comments/Questions DHS OPO & OCIO

VIII.10 Minute Break

IX. Q&A Open Sessions Government Representatives

X. Closing Remarks DHS OPO Industry Liaison

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OFFICE OF PROCUREMENT OPERATIONS

Welcome Tisha Blue-Warren

Industry Liaison DHS Office of Procurement Operations (OPO)

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Rules of Engagement – Tisha Blue-Warren (OPO)

• All information presented today is for informational purposes only and will not be binding on DHS or the U.S. Government;

• This meeting will be recorded

• Time is allotted for questions at the end of the presentation;

• Use the chat box to ask a virtual question

• Any answers provided today may not be final; and

• Anticipate that the slides, recording and Q&As will be distributed NLT COB

December 19, 2024.

Opening Remarks Reshea Deloatch Executive Director

Solutions Development Directorate (SDD) Office of the Chief Information Officer (OCIO)

Technical Requirements Linda Toland

Director, Portfolio Management Division DHS Office of the Chief Information Officer (OCIO)

Technical Requirements DHS Solutions Development Directorate – Linda Toland (OCIO)

Department of Homeland Security (DHS) Solutions Development Directorate (SDD) anticipates the following requirements to be awarded under ADaPTs 2.0:

• Architecture, Development, Engineering, and Management Services (ADEMS)

• Application analysis, architectural design, engineering, development, and maintenance

• Solutions Development Portfolio and Information Management Services (SDPIMS)

• Oversight of the planning, implementation, development, and execution of

SDD programs to ensure alignment to strategy and operations

• Enterprise Platform Management Support (EPMS)

• Coordination with Management of Software as a Service (SaaS) and applications in cloud environments, to include databases, and MS Window

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DHS Solutions Development Directorate (Cont.) – Linda Toland (OCIO)

• Agile Methods Team Technical Support Services (AMT TSS)

• Perform key Agile practices by providing an agile methods team with expertise in leading enterprise transformations through mentoring, coaching, training, and measuring performance and execution

• Web Content Management as a Service (WCMaaS)

• Technical support services - WCMaaS is an integrated web service hosted in a FedRAMP Authorization to Operation (ATO) compliant Cloud-based hosting solution in the Amazon Web Services GovCloud.

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Technical Requirements Jason Kruse

Director, Platform Service Branch DHS Office of the Chief Human Capital Officer (OCHO)

DHS Office of the Chief Human Capital Officer – Jason Kruse (OCHCO)

Department of Homeland Security (DHS) Office of the Chief Human Capital Officer (OCHCO) anticipates the following requirements:

• Full HR Lifecycle support for DHS wide and DHS Management HR IT solutions and support for the OCHCO Divisions (CITE, HCBS, HRMS, HCPP, LEADS, and STEER).

• Platforms & environments leveraged by OCHCO (not all inclusive):

• ServiceNow, SharePoint, Office 365

• Java, PostGres, Windows, Linux, MS Azure, Maven, Git, Jira, Tomcat

• Anticipated Tasks projected to be leveraged by OCHCO (not all inclusive):

• Program & Project Management

• Business Analysis and Requirements Management

• Application and Service Design, Implementation, and Migration

• Business Process, Reengineering, Change and Release Management

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Technical Requirements Brian Forsythe

Director, Enterprise Technical Engineering Division DHS Office of the Chief Information Officer (OCIO)

DHS Chief Technology Officer Directorate - Brian Forsythe (OCIO)

DHS Chief Technology Officer Directorate anticipates the following requirements:

• Engineering Service and Support

• The contractor provides comprehensive project management and technical support services across multiple divisions (ETED, BOD, ETGD) within CTOD, focusing on continuous improvement, agile implementation, and technical authority support. This includes developing and maintaining the "Maestro" lifecycle management system, supporting digital transformation, and providing technical architecture and engineering expertise. The contractor also facilitate strategic planning, communications, and integration of CTOD programs, while promoting Lean, Agile, DevOps, and SecDevOps methodologies. Additionally, the contractor supports the Mobius system, providing enhancements, system integration, and content updates to the application and its database to encompass the broader scope and requirements needed to support cross- DHS discovery, research and analysis, and visualization for its stakeholder base.

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DHS Chief Technology Officer Directorate (Cont.) - Brian Forsythe (OCIO)

DHS Chief Technology Officer Directorate anticipates the following requirements:

• Technical Assessments Assistance Support Services

• The contractor provides program analysis, program engagement and coordination, technology and feasibility assessments, studies and analysis related to IT acquisition, program management, architecture, engineering, and technical services for current, potential, and proposed Level 1 and Level 2 Major Acquisition IT Programs, MGMT Level 3 IT Programs, and as directed by the CIO/CTO or by special interest recommendation from the CAE or Acquisition Review Board. The Contractor delivers IT project delivery and assessment capabilities in the following areas: (1) cloud development and maintenance, (2) technology upgrades and improvements,

(3) business data analysis and requirements gathering, (4) IT program management,

(5) solutions architecture, and (6) communication and outreach.

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Access and Facility Clearance Keyshia Barber

Senior Personnel Security Specialist DHS Office of the Chief Security Officer (OCSO)

Access and Facility Clearance DHS Office of Security, Industrial Security Program - Keyshia Barber (OCSO)

Phase I

• Access level required: Top Secret

• Active Top Secret Facility Clearance (FCL) granted by the Defense Counterintelligence and Security Agency (DCSA)

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Acquisition Strategy/Schedule Stacey MacMillan Associate Director

High Level Acquisition Strategy DHS Office of Procurement Operations – Stacey MacMillan (OPO)

• Requirement Overview:

• Five (5) One-Year Ordering Periods

• BPA Competition: Partial Small Business Set-Aside

• Phased Solicitation

• Phase I – Top Secret Facility Clearance, Mandatory Down-select

• Phase II – Prior Experience and Reference Checks, Advisory Down-Select

• Phase III – Technical and Management Scenario and Key Personnel

• Mixture of T&M, LH, and FFP CLINs / Sub-CLINs

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Notional Timeline DHS Office of Procurement Operations – Stacey MacMillan (OPO)

Date Event

January 8, 2025 Final Solicitation Release

January 22, 2025 Phase I Quotation Due

February 2025 Phase II Quotation Due

April 2025 Phase III Quotation Due

June 2025 Award

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Industry Comments/Questions Tisha Blue-Warren

Industry Liaison

Q&A Session Panel – Tisha Blue-Warren (OPO)

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• Question 1: Please clarify how many of the six "examples" are required from the prime? Can an offeror use multiple experiences from a sub-contractor to satisfy this requirement?

• Question 2: Please confirm that bidders will be compliant if proposing one GSA Labor Category for multiple Government Suggested Labor Categories.

• Question 3: In addition to GSA MAS Special Item Number (SIN) 54151S for IT Professional Services, due to the wide-ranging scope of the BPA (i.e., Cloud Platform Engineer, Graphic Artist, etc.), would the Government consider allowing bidders to utilize additional SINs (518210 & 541511)?

• Question 4: To provide enough differentiation to more easily evaluate better approaches, will the Government consider increasing the page limitation for the Technical Scenario response to 20 pages?

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• Question 5: How will DHS determine the number of awardees, since there is a range of 4-6 provided?

• Question 6: Can the Government clarify what is expected in the response for this requirement—whether it should describe how to conduct the study, outline what a working session would entail, or address something else that hasn't been defined?

• Question 7: Does the contractor use the tools in the SOW to provide the solution or are they able to provide additional tools for the solution?

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• Question 8: Several labor category definitions include a trade-off statement allowing experience or training to substitute for a degree. Can the Government provide specific details on the additional years of experience and the required training?

• Question 9: Regarding Legacy System Transition, how will DHS minimize disruptions to operations during the migration of legacy systems?

• Question 10: We recommend the Government consider adding Additional Labor Categories for specific scope.

Break (10 Minutes)

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Q&A Session Chat Pod – Tisha Blue-Warren (OPO)

• Question 1: Will the slide deck and/or the recording be posted?

• Question 2: Will there be a small business plan requirement for UNR bidders?

And if so will there be a specific % for small business on each TO?

• Question 3: Can small businesses be part of a large business team? And can large businesses be part of a small business team?

• Question 4: Will the Government permit Q&A sessions before the submission of quotes for each phase?

Q&A Session Chat Pod – Tisha Blue-Warren (OPO)

• Question 5: Can you elaborate briefly on Q6. Are you expecting the offeror to conduct actual sessions with the government or is the interest in offerors describing how they would conduct sessions to elicit requirements as an example, post award on a real task order.

• Question 6: Is the FCL also a flow down requirement for Subcontractors? Is FCL applicable to subcontractors?

• Question 7: Is the DHS TRM available for those who are not current DHS contractors and if so can you post the link?

Thank you for Attending the DHS ADaPTS 2.0 Industry Engagement Event

OPO Industry Liaison Email: opoindustryliaison@hq.dhs.gov OPO Contracting Officer Email: stacey.macmillan@hq.dhs.gov OPO Contract Specialist Email: danielle.Lachter@hq.dhs.gov mailto:opoindustryliaison@hq.dhs.gov