SSN - ESIF OCL Battery Fire Protection Upgrade.pdf

NATIONAL LABORATORY OF THE ROCKIES

ACQUISITION SERVICES

Number Title Revision Date

OCFO-AS-4110 Sources Sought Notice 0 11/21/2025

Sources Sought Notice No. SSN-2027-32995

“ESIF OCL Battery Fire Protection Upgrade”

A&E Design Services November 11, 2026

Background:

The National Laboratory of the Rockies (NLR) is a national laboratory owned by the U.S. Department of Energy (DOE). NLR is the only federal laboratory dedicated to research, development, commercialization, and deployment of renewable energy and energy efficiency technologies. NLR is managed and operated for DOE’s Office of Critical Minerals and Energy Innovation by The Alliance for Energy Innovation (Alliance), the “M&O Contractor”.

NLR is seeking an A&E firm to provide Title I, II, and III design services for modifications to the existing Optimization & Controls Lab (OCL) inside NLR’s Energy Systems Integration Facility (ESIF) at our South Table Mountain Campus located in Golden, CO. The resulting IFC design package will have two (2) primary components:

(1) Automate a roof ventilation system and the existing laboratory roll-up doors to open during a fire.

(2) Provide a manual extraction system capable of removing a burning Electric Vehicle (EV) from the OCL bay through the roll-up doors to the adjacent outdoor lot.

Objective:

The project’s objective, at a high level, is to design a system to quickly and safely extract a burning electric vehicle from the building, in the event a fire occurs during research and/or testing activities. The design package will need to meet 2021 International Fire Code Section 910 and requirements from the local West Metro Fire Protection District.

Project Details:

In the event a solicitation is released, NLR is seeking information from sources that may be capable of providing a solution that meets or exceeds the following minimum capabilities:

(1) Design a manual system for extracting an EV during a fire, including the conveying equipment, operating layout, pull path, load capacity, bollards, and all supporting components.

(2) Design a direct roof-ventilation system and configure the existing roll-up doors for automatic operations upon smoke detection and tied to the emergency power supply.

OCFO-AS-4110 Sources Sought Notice 11/21/2025

(3) Design scope includes operational testing and acceptance of extraction system with NLR’s Fire AHJ and the local West Metro Fire Protection District.

Key Questions:

The information received in response to this SSN will be used to help determine the technical scope of work.

NLR is interested in the following information to maximize relevance and value:

1) Has your firm designed a vehicle extraction system before? If so, please provide examples and references.

Small-Business Requirements:

The quantity of qualified responses to this SSN will determine if a total small business set aside is appropriate for a resultant RFP. The NAICS code applicable to this SSN is 541330.

The following links are provided for convenience:

• https://www.sba.gov/document/support--table-size-standards

• https://www.sba.gov/size-standards

Period of Performance:

This project is anticipated to have a base period of performance totaling twelve (12) months. The approximate estimated timeline is:

• Design Work: (Title I & II): 4 Months

• Construction Support (Title III): 8 Months

Offerors shall be able to demonstrate their capability to perform in this location:

National Laboratory of the Rockies (NLR) South Table Mountain Campus (STM)

Energy Systems Integration Facility (ESIF) 15013 Denver West Parkway

Golden, CO 80401

Submission Requirements:

To respond to this SSN, please submit the following to Subcontract Administrator Evan Buzbee (evan.buzbee@nlr.gov) no later than 3pm (MST) on Thursday 11/19/2026.

1. Company Name, Address, and Company URL.

2. Company UEI Number (if registered on SAM.gov).

3. Point of Contact Information (Email, Direct Phone Number).

https://www.sba.gov/document/support--table-size-standards https://www.sba.gov/size-standards mailto:evan.buzbee@nlr.gov

OCFO-AS-4110 Sources Sought Notice 11/21/2025

4. Capability Statement that provides a narrative outlining expertise with A&E projects of similar scope, size, and complexity. Additionally, please respond to the desired capabilities identified below:

Desired Capabilities

Experience:

Yes/No

Years of Experience (if applicable)

Experience working with a government agency and/or federally funded projects.

Experience working in a complex, laboratory environment.

Coordination with multiple project team stakeholders including researchers, engineers, and the local fire department.

Disclaimer:

Responding to this request identifies your company as an interested candidate only. This is an SSN, not a Request for Proposal. Verbal replies will not be accepted. All inquiries must be in writing via email.

Project related questions will not be entertained at this point in the procurement process. This document represents a market research effort only. Any costs associated with the development of a response to this request will not be reimbursed by NLR and submission does not guarantee or otherwise promise inclusion in any forthcoming RFP.

In the event a solicitation results from this SSN, NLR reserves the right to set aside in total or in part any resultant award. No award will be made to any subcontractor/vendor that is not registered or in the process of registering with the System for Award Management (SAM). Please visit the SAM website at https://sam.gov/content/entity-registration for instructions on how to register.

If a solicitation is conducted and an award is resulting, a SAM registration is required to be active at time of award.

https://sam.gov/content/entity-registration https://sam.gov/content/entity-registration