Cover_Letter.pdf

Date: April 19, 2017

Dear Prospective Quoter:

SUBJECT: Solicitation Number SSN10017Q0006

Enclosed is a Request for Quotation for janitorial services at the Chancery Building, U.S.

Embassy in Singapore. If you would like to submit a quote, follow the instructions in Section 3 of the RFQ, and submit it to the address shown in Standard Form 1449 that follows this letter.

The Embassy will conduct a pre-quotation conference cum site visit on Monday, May 22, 2017 at 1400 hours Singapore time, and all prospective quoters are invited to attend. Companies wishing to attend the pre-quotation conference must email the name of the company, name(s) of attendees, and I/C or passport numbers to Matthew Ferry at FerryMS@state.gov by May 18, 2017, 1630 hours Singapore time. Attendance is limited to three (3) persons per company.

Parking is not available at the Embassy.

Your quote must be submitted in a sealed envelope marked "Quotation for Janitorial Services

Enclosed" to:

Matthew S. Ferry, Contracting Officer

American Embassy

27 Napier Road

Singapore 258508 no later than 1630 hours. Singapore time, Monday, June 19, 2017. No quotation will be accepted after this time. Electronic submissions will not be accepted.

In order for a quote to be considered, you must also complete and submit the following:

1. SF-1449 (Blocks 12, 17, 19-24 and 30 appropriately filled out)

2. Section 1, The Schedule

3. Section 5, Representations and Certifications;

4. Additional information as required in Section 3.

Direct any questions regarding this solicitation to Matthew S. Ferry by email to

FerryMS@state.gov; by fax to (65) 6476-9342; or by letter to the address above.

Please note that all companies doing business with the U.S. Government must register on the

System for Award Management (SAM) available at https://www.sam.gov

The guidelines for registration in SAM are also available at https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx

To register in SAM, a DUNS number and a NCAGE code are required. There is no cost involved in obtaining these numbers or registration in SAM. However, the entire process may mailto:FerryMS@state.gov mailto:FerryMS@state.gov https://www.sam.gov/ https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx take up to a month so interested quoters are strongly encouraged to register their business as soon as possible to avoid any delay in making an award to the successful bidder.

Prospective quoters must be able to comply with all Singapore legal and regulatory requirements for operating in Singapore. Refer to the following links:

www.acra.gov.sg/home http://www.nea.gov.sg/public-health/public-cleanliness/cleaning-industry/cleaning-business-licence https://www.iras.gov.sg/IRASHome/GST/Non-GST-registered-businesses/Registering-for-

GST/Applying-for-GST-Registration/ http://www.mof.gov.sg/Policies/Tax-Policies/Goods-and-Services-Tax http://www.mom.gov.sg/

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Other information

1. Quoters are urged to submit written questions at least three workdays prior to the scheduled pre-quotation conference date. Questions shall be addressed to the attention of the

Contracting Officer by email to FerryMS@state.gov; by fax to (65) 6476-9342; or by letter to the address above.

2. Attendees may also bring written questions to the site visit/pre-quotation conference.

3. Statements made by the Government at the pre-quotation conference shall not be considered to be a change to the solicitation unless a written amendment is issued.

4. As soon as possible after the site visit/pre-quotation conference, all questions and answers will be posted on the FedBizOpps website under the “Other” category.

5. The validity of the quote is 90 days from the close date of the RFQ.

6. Submissions by fax or e-mail will NOT be accepted. Offers shall be mailed or hand delivered to the address indicated at Block 9 of page 1 (SF 1449). Hand-carried submissions will be received and time-stamped at the Embassy’s front receptionist post before 4:30 p.m.

each day prior to the due date and time set forth in Block 8.

http://www.acra.gov.sg/home http://www.acra.gov.sg/home http://www.nea.gov.sg/public-health/public-cleanliness/cleaning-industry/cleaning-business-licence http://www.nea.gov.sg/public-health/public-cleanliness/cleaning-industry/cleaning-business-licence https://www.iras.gov.sg/IRASHome/GST/Non-GST-registered-businesses/Registering-for-GST/Applying-for-GST-Registration/ https://www.iras.gov.sg/IRASHome/GST/Non-GST-registered-businesses/Registering-for-GST/Applying-for-GST-Registration/ http://www.mof.gov.sg/Policies/Tax-Policies/Goods-and-Services-Tax http://www.mom.gov.sg/ mailto:FerryMS@state.gov