Questions_and_Answers_No._1.docx

DOCX document 6 MB Posted Oct 25, 2016

Attached to: Gardening Services for the U. S. Embassy in Singapore
Solicitation number: SSN10016Q0008
Issued by: Department of State US Embassy Singapore

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File	Type	Posted
Minutes_of_Pre-Quotation_Conference.docx	DOCX document	Oct 25, 2016
Amendment_No._A002.doc	DOC document	Oct 25, 2016
Amendment_No._A001.doc	DOC document	Oct 20, 2016
Solicitation.doc	DOC document	Sep 19, 2016
Cover_Letter.docx	DOCX document	Sep 19, 2016

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Questions and Answers - SET#1 Questions asked at Pre-quotation conference and site visit (RFQ No. SSN10016Q0008)

1. What is the frequency for removal of debris?

Answer: See Performance Work Statement (PWS) paragraph 1.8 of the RFQ.

2. If we only employ Singaporeans, do we still need to answer the questions on Third Country Nationals (TCN)?

Answer: If the offeror does not intend to recruit TCNs, then no recruitment plan is required but the quotation submitted must clearly indicate no TCNs will be employed. Also, you will have to declare so under Section 3, 1.(e) and insert “0” for TCN under DOSAR 652.228-70 (Page 62).

3. If we do not provide housing for the TCNs, do we still have to provide a housing plan?

Answer: If the offeror does not intend to provide housing for the TCNs, this needs to be clearly stated in the recruitment plan to include why housing will not be provided. But if no housing will be provided, then a housing plan is not required to be provided.

4. The contract states no sweeping of sidewalks and driveways at the Chancery. Is this the same for Sites A & B?

Answer: See Amendment No. A002.

5. Are we required to do pressure washing of sidewalks, etc…?

Answer: No, pressure washing is not required at any of the sites.

6. There are many trees at Sites A and B. Who is responsible for removal of trees when they fall?

Answer: See PWS paragraph 1.5.4.1.

7. There are many trees along the property boundary that extend over the boundary lines. Are we responsible for these trees? Do we have to trim overhanging branches?

Answer: No, but the Contractor is responsible for removing the leaf falls or dead twigs that fall within the sites set forth in the solicitation. The Contractor is not responsible for trimming overhanging branches which are not within the property boundaries for the sites set forth in the solicitation.

8. Is there any after-hours work? Are we required to work on Sundays?

Answer: The Government does not require any services to be performed after-hours. No work is required on Sunday. See PWS paragraph 2.0.

9. What do the interior flower display look like?

Answer: Here are three examples:

10. We have tried to register in SAM but it is complicated and time-consuming. Is there any assistance you can give us?

Answer: Each offeror is responsible for SAM registration and if an offeror does encounter problems or questions regarding the registration, they need to submit those to the Contracting Officer, Matthew Ferry (email FerryMS@state.gov). We encourage offerors to start the registration in SAM as soon as possible as registration may take up to a month. See instructions below and attachments.

Subject: Registration in SAM All companies doing business with the U.S. Government are required to register in the SYSTEM FOR AWARD MANAGEMENT (SAM) before we can award a contract to a company.

Attached are all the necessary guides to completing the registration in the System for Award Management (SAM).

Here’s what you need to do:

1. Apply for your NCAGE no. (refer to the sample form and fill up the actual form accordingly and email it to 'Eileen Gan Lay Boon (DSTA)' <NGANLAYB@dsta.gov.sg>)

· The information that you key in for DUNS and NCAGE has to match (ie. exactly the same as) your information in ACRA. See Attachment 1 & 2.pdf.

· Your company’s address that you insert in DUNS and NCAGE must also match the address given for your company’s banking account.

· Do not insert any commas or symbols when you enter the address. However, the hypen (-) is acceptable.

1. On receipt of your NCAGE no., apply for your DUNS # (click on the following link: http://redirect.state.sbu/?url=http://fedgov.dnb.com/webform to apply)

1. To create an account in SAM (www.sam.gov), follow the instructions on pages 6 – 14 of the attached guide, SAM-ForOrg_NewReg.pdf

1. Once you get your DUNS No and NCAGE No. and you have created an account in SAM, you can then proceed with the registration in SAM (follow the instructions on pages 15 to 65 of the attached guide, SAM-ForOrg_NewReg.pdf

Remember that this registration has to be renewed on a yearly basis, so please keep all the important information (especially the user name, password, etc.) so that it can be used again when needed. The renewal is much simpler unlike the 1st time registration.

Please be careful when processing this registration as one error could cause the entire registration from being complete.

image3.png image4.emf

NCAGE Sample Application.pdf image5.emf

NATO Form AC.DOC Document2

NATO CODIFICATION SYSTEM - SYSTÈME OTAN DE CODIFICATION

REQUEST FOR A NATO COMMERCIAL AND GOVERNMENT ENTITY CODE (NCAGE) /

DEMANDE D’UN CODE OTAN D'ORGANISME COMMERCIAL OU GOUVERNEMENTAL (NCAGE)

PART A

PARTIE A

FROM / DE

REFERENCE / RÉFÉRENCE, DATE

TO / POUR

CONTROL NUMBER / NUMÉRO DE CONTRÔLE

MOE CODE /

CODE ORG

JULIAN DATE /

DATE JULIENNE

SERIAL No. /

N° SÉRIE

REQUESTED NCAGE CODE FOR / CODE NCAGE DEMANDÉ

FORMCHECKBOX

Manufacturer / Fabricant

FORMCHECKBOX

Vendor / Distributeur

FORMCHECKBOX

NATO or International Organisation / Organisation OTAN ou Internationale

FORMCHECKBOX

Provider of Services / Fournisseur de Services

PRIORITY / PRIORITÉ

FORMCHECKBOX

Emergency / Urgente

FORMCHECKBOX

Accelerated / Accélérée

FORMCHECKBOX

Routine / Routine

FORMER NAME AND NCAGE CODE / ANCIENS NOM ET CODE NCAGE

TYPICAL REFERENCE NUMBERS / EXEMPLES DE NUMÉROS DE RÉFÉRENCE TYPIQUES

NAME AND ADDRESS / NOM ET ADRESSE

NA1* to NA5

Organisation Name / Nom de l'Organisme

ST1* to ST2

Street / Rue

CIT*

City, Physical Address/ Ville, Adresse Géographique

STE*

State or Province (US and Canada only)/ Etat ou Province (seulement EU et Canada)

STT*

State, Province, Region or County (other than US & Canada)/ Etat ou Province (autres que EU & Canada)

CTR*

Country / Pays

PSC*

Post Code, Physical Address (Zip Code in US)/ Code Postal, Adresse Géographique

POB*

Post Office Box Number/ Boîte Postale

PCC*

City, Postal Address / Ville, Adresse Postale

PCS*

Post Code, Postal Address/ Code Postal, Adresse Postale

TEL*

Telephone No./ N° Téléphone

FAX

Fax No./ N° Télécopieur

IDN

National Identification Number/ N° d'Identification National

EMA

E-Mail Address/ Adresse Courrier Electronique

WWW

Website Address/ Adresse Site (sur la toile)

BAR

EAN/UCC Organisation Code/ Code Adhérant EAN/UCC

UNS

UNSPSC Code/ Code UNSPSC

SIC

SIC Code or National Industrial Classification Code/ Code SIC ou Nomenclature des Activités Nationales

NAI

NAICS Code/ Code NAICS

NAC

NACE Code/ Code NACE

CPV

CPV Code/ Code CPV

REMARKS / REMARQUES

SIGNATURE

FORMULAIRE OTAN AC/135-N° 2A

image6.emf

Attachment 1 & 2.pdf image7.emf

SAM-ForOrg_NewReg.pdf

1 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

How to enter a new Foreign registration in SAM to do

Contracts/Grants with the United States Federal Government

2 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Before you can register in the SAM system you must first obtain a

DUNS number.

Go to www.dnb.com

Click here

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At the bottom of the screen is a link to request a DUNS number for doing business with the government.

Click Here

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You must also obtain an NCAGE Code.

• You can request an NCAGE by following this link:

http://www.dlis.dla.mil/forms/form_AC135.asp and follow the instructions to obtain an NCAGE.

• If you cannot submit this form via the Internet, you can obtain an NCAGE Code by contacting the NCB of the country where your organization is located. Your country’s NCB contact information can be found at:

http://www.logisticsinformationservice.dla.mil/nato_poc.asp

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You can confirm that your NCAGE information has been received by searching BINCS. Some country’s may take several weeks to send the information to BINCS. Your registration will not process until the information has been received.

http://www.dlis.dla.mil/BINCS/begin_search.aspx

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You will receive an email from D&B with your DUNS number. After 48 hours you can register this number in SAM. You will need to create an individual account in the SAM system. Go to www.sam.gov and click

Create an Account.

Select

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The account type you need is an Individual Account. Select Create an Account.

8 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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You are required to enter your first name, last name, email address and phone number and country. The rest of the information is optional.

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On this page you will create your unique Username. It must be at least 6 characters in length. Once created it cannot be changed. Next you will create your password.

It must be at least 8 characters and contain at least one letter, one number and one special character (!@#$%&*). Also on this page you will select 3 security questions.

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When you have verified that your account information is correct select submit at the bottom of the page.

Select Submit

Jane.doe@gmail.com 5555-555555555

Your Country

11 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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This page means that you have successfully created your user account and that you must now validate it by responding to the validation email. Select Done.

Select Done

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The validation email comes from notification@sam.gov. The activation link is the first link in the email and may not be an active link. If it is not active you may copy and paste the address in your browser address line.

Select this link

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Once you select done on this page your account will be activated and you will be logged in to the SAM system.

Select Done

15 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Each time you log in to SAM you will be required to Accept the Usage Agreement to continue.

Select Accept

16 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Since you are registering a new Entity in SAM you will not have anything to Migrate. Ignore this question and select Register/Update Entity (1) then Register New Entity.

Ignore this question

17 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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The Registration Overview page describes the information that you will need to complete your registration.

18 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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At the bottom of the Registration Overview page is the button to Start Registration. Select Start Registration.

Enter email here

19 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Here you will select your entity type and the type of business you will be doing with the Government.

If you select Yes to contracts the rest of the questions will automatically be answered.

If you select No to contracts you can select Yes to Grants or other federal assistance.

20 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Based on the answers provided on the previous page, SAM has determined your purpose for registering. If you need to make changes, please go back to the previous page. Use the Next button to continue with the Entity Registration process.

Select to continue

21 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Here you will enter your DUNS , Legal Business Name and address EXACTLY as you entered it in D&B when you applied for your DUNS number. Select Next to continue.

22 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Your NATO record and D&B information must match EXACTLY.

NATO Record SAM Record

If the SAM Record is incorrect - contact D&B (703-807-5733 or samhelp@dnb.com) to correct to match the NATO Record. It the NATO Record is incorrect - contact your NCB to correct to match the SAM Record.

23 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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If your information matches D&B you can select Save and Continue on this page. If the information from D&B is incorrect you must contact D&B to correct before continuing.

24 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

After the information from D&B has been confirmed you can continue entering your business information. You will create an MPIN on this page. The MPIN acts as your password in these systems and you should guard it as such. The MPIN must be nine characters long and contain at least one letter, one number, and no spaces or special characters.

25 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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After you enter all your information select Save and Continue. Your TIN Type and number are not required for

Foreign registrations. Leave these fields blank.

26 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Select Yes and enter your NCAGE Code. Select Save and Continue.

Select to continue.

Select Yes

Enter NCAGE

27 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Company Security Level and Highest Employee levels must be selected.

Select appropriate level or not applicable.

28 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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If your entity qualifies as one of the following select from the drop down menu. If none are applicable, select Not Applicable.

Select appropriate.

29 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Select Foreign Owned and Located in the drop down menu.

Select Foreign Owned and Located

30 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Socio-Economic Categories do not apply to Foreign Owned and Located Entities. Select Save and Continue.

select

31 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Electronic Funds Transfer and Automated Clearing House (ACH) information is not required for foreign vendors. These sections should be left blank. Foreign vendors with US Banking information have the option to complete this section (only US ABA routing numbers and account numbers may be used).

999999999 1999999999

32 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Remittance Address is required.

If your country has State/Province options you must make a selection from the drop down menu. If not applicable you can leave blank. Select Save and Continue when this page is complete.

If applicable a drop down menu will appear.

33 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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If you answer no to question 1 on this page, question 2 is not applicable and you can select save and continue. If you answer yes, you must also answer question 2. If you answer yes to question 2 you must also then supply the names and salaries of the top five executives in your organization.

34 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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If you answer no to the first question you can select save and continue. If you answer yes you must also answer the next question. If the answer to the next question is no you can save and continue. If it is yes you must provide a listing of the proceedings.

35 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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You may opt to not have your entity’s information displayed publicly.

36 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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If all the information on the review page is correct you may select save and continue. If a section needs to be corrected you can select the edit button at the top right of that section.

37 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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If you are doing Contracts you will be required to complete the assertions and the Representations & Certifications sections of the registration. If you are applying for Grants or other Federal

Assistance only these sections are not required.

38 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Only one NAICS is required to be entered in SAM. Once you find your

NAICS enter it in the Search NAICS box (1) and click search (2)

39 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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When your NAICS and description populate in the box below the search click on the description (1)to highlight it and then click add at the bottom of the box (2). If nothing happens when you try to search your NAICS you may need to select your compatibility view button (3) and try again.

40 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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When you click the add button your NAICS information will populate in the NAICS selected box on the right. You must select one as your primary NAICS.

41 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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PSC codes are optional. They can be added the same way as the

NAICS.

42 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

A valid dollar amount must be entered for your Total Annual Receipts without punctuation-no decimals, commas, or dollar sign. This is a three year average.

43 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Electronic Data Interchange (EDI) is the computer-to-computer exchange of business data in standard formats.

44 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

This optional section is for those contractors wishing to do business with the Federal Government, such as the Federal Emergency Management

Agency (FEMA), in the event of a natural disaster.

45 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Review the information that you have entered and select save and continue at the bottom of the page.

46 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

When attempting to add the name of the person listed in question 1 you may need to be in compatibility mode, as mentioned previously. The same applies to adding a plant/facility for question 2.

47 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

If you selected Add New Person and nothing happened, select the compatibility view button. If you see the word “person” you will need to click on each one and either enter a person or click delete at the bottom of each box.

You need to have a person’s name or delete these.

48 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

When you click on the word person a box will open. You can either add a person or click delete.

49 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

You can add plants at other locations in this box.

50 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Make sure to answer every question as you go through this section.

51 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

52 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Question 17 is a commonly missed question. The answer to this question is located below the NAICS code box.

Answer here

53 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Another commonly missed question is number 23. Select one of the options.

Choose one

54 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

55 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

If you have not selected the NAICS listed you are not required to answer the Architect-Engineer Response questions.

56 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

57 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

The box at the bottom of this page must be checked to continue.

Check this box.

58 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Select yes in the drop down box to continue to the POC page.

59 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

60 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Make sure to enter the first and last name in the proper boxes. This MUST be a person’s name not a title or company name. The registration process will not be completed without a valid individual’s name. If your country has State/Province options you must make a selection from the drop down menu. If not applicable you can leave blank.

If applicable a drop down menu will appear

61 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

If you are entering the same information as you entered in your Electronic Business POC you can select copy from Electronic

Business POC in the drop down box and click on copy (1)

1 – Select POC

Make selection if applicable

62 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

The optional Points of Contact are hidden at the bottom of the page. This information is optional. You will need to click on Add Optional POC if you wish to enter additional POC’s other than those listed in the grey box.

Click on each POC type listed

To add Govt. Bus. or E-Biz optional POC’s Click here

63 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

You can expand each of the tabs in the navigation menu to make sure every page is complete. If you click on each section, the tab expands and you will see either green checks, grey dots or a red x. The red x or grey dot means that you need to return to that section. If you have green checks on every section you can scroll to the bottom of the page and select the submit button.

Look for all green checks

64 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

After you select the submit button you need to make sure to get the congratulations page. If you do not, you will need to go back through your registration and select the submit button again.

65 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

If you click on the print summary button on the congratulations page you can confirm the status of your registration. If it still says work in progress it was not successfully submitted. If is says pending CAGE validation you have successfully submitted.

How to enter a new Foreign registration in SAM to do Contracts/Grants with the United States Federal Government

�Before you can register in the SAM system you must first obtain a DUNS number.�Go to www.dnb.com

At the bottom of the screen is a link to request a DUNS number for doing business with the government.

You must also obtain an NCAGE Code.

The account type you need is an Individual Account. Select Create an Account.

You are required to enter your first name, last name, email address and phone number and country. The rest of the information is optional.

On this page you will create your unique Username. It must be at least 6 characters in length. Once created it cannot be changed. Next you will create your password. It must be at least 8 characters and contain at least one letter, one number and one special character (!@#$%&*). Also on this page you will select 3 security questions.

When you have verified that your account information is correct select submit at the bottom of the page.

This page means that you have successfully created your user account and that you must now validate it by responding to the validation email. Select Done.

Once you select done on this page your account will be activated and you will be logged in to the SAM system.

Each time you log in to SAM you will be required to Accept the Usage Agreement to continue.

Since you are registering a new Entity in SAM you will not have anything to Migrate. Ignore this question and select Register/Update Entity (1) then Register New Entity.

The Registration Overview page describes the information that you will need to complete your registration.

At the bottom of the Registration Overview page is the button to Start Registration. Select Start Registration.

Here you will select your entity type and the type of business you will be doing with the Government. �If you select Yes to contracts the rest of the questions will automatically be answered. � If you select No to contracts you can select Yes to Grants or other federal assistance.

Here you will enter your DUNS , Legal Business Name and address EXACTLY as you entered it in D&B when you applied for your DUNS number. Select Next to continue.

Your NATO record and D&B information must match EXACTLY.

If your information matches D&B you can select Save and Continue on this page. If the information from D&B is incorrect you must contact D&B to correct before continuing.

After you enter all your information select Save and Continue. Your TIN Type and number are not required for Foreign registrations. Leave these fields blank.

Select Yes and enter your NCAGE Code. Select Save and Continue.

Company Security Level and Highest Employee levels must be selected.

If your entity qualifies as one of the following select from the drop down menu. If none are applicable, select Not Applicable.

Select Foreign Owned and Located in the drop down menu.

Socio-Economic Categories do not apply to Foreign Owned and Located Entities. Select Save and Continue.

Remittance Address is required.�If your country has State/Province options you must make a selection from the drop down menu. If not applicable you can leave blank. Select Save and Continue when this page is complete.

You may opt to not have your entity’s information displayed publicly.

If all the information on the review page is correct you may select save and continue. If a section needs to be corrected you can select the edit button at the top right of that section.

If you are doing Contracts you will be required to complete the assertions and the Representations & Certifications sections of the registration. If you are applying for Grants or other Federal Assistance only these sections are not required.

Your NAICS codes are used to describe what your company does. If you do not know what your NAICS codes are you can search for them by going to http://www.census.gov/eos/www/naics/ to search by Keywords. Only one NAICS is required to be entered in SAM. Once you find your NAICS enter it in the Search NAICS box (1) and click search (2)

When you click the add button your NAICS information will populate in the NAICS selected box on the right. You must select one as your primary NAICS.

PSC codes are optional. They can be added the same way as the NAICS.

A valid dollar amount must be entered for your Total Annual Receipts without punctuation-no decimals, commas, or dollar sign. This is a three year average.

Electronic Data Interchange (EDI) is the computer-to-computer exchange of business data in standard formats.

This optional section is for those contractors wishing to do business with the Federal Government, such as the Federal Emergency Management Agency (FEMA), in the event of a natural disaster.