SSN_DSAID FY26.pdf

NOTICE TYPE: Sources Sought

CENTER OFFICE: Defense Manpower Data Center (DMDC)

REQUIREMENT: Defense Sexual Assault Incident Database (DSAID) Defense Business System

Reference Number: DMDC-DSAID-SSN

The Defense Human Resources Activity is issuing this Sources Sought Notice as a means of conducting market research to identify parties having an interest in, and the resources for, providing services in accordance with the draft Performance Work Statement (PWS). The Defense Manpower Data Center (DMDC) and the Sexual Assault Prevention and Response Office (SAPRO) are seeking vendors capable of providing technical support, functional ability, policy compliance, data management, system training, and communications to sustain the Defense Sexual Assault Incident Database (DSAID) Defense Business System. This notice shall not be construed as a formal solicitation or an obligation on the part of the Government to acquire any products or services. In addition, it does not guarantee that a subsequent solicitation will be issued. Submission of any information in response to this Sources Sought Notice is voluntary and will assist in selecting the appropriate solicitation type/method.

Costs associated with any submission shall not be reimbursed by the Government. THE

GOVERNMENT IS NOT SEEKING PROPOSALS AND WILL NOT ACCEPT

UNSOLICITED PROPOSALS.

The proposed NAICS for this effort is 541512, Professional, Scientific and Technical Services / Computer Systems Design Services (size standard $30.0 Million). Comments on this NAICS and suggestions for alternative codes must include supporting rationale.

This incumbent contractor for this requirement is ASM Research, LLC.

The Government is specifically performing Market Research to gain industry feedback on the draft PWS and to identify potential vendors who can provide the following:

• Perform management of the Defense Sexual Assault Incident Database (DSAID), advanced future development and daily support for DSAID which includes DSAID Enhanced Reporting Capability (ERC), and the DSAID Document Management Module

(DMM).

• Provide full support for system maintenance, enhancements and upgrades to all applications and software; and respond to surge needs for increased functionality as a result of additional requirements which may include critical and urgent mandatory congressional requirements.

• Provide necessary support, information, and documentation to the Government to ensure information assurance requirements are met and Authority to Operate (ATO) status is maintained.

• Maintain all hardware and software components necessary to ensure DSAID remains operational 24/7/365. This includes Entellitrak customized Commercial-Off-the-Shelf (COTS) functionality with the DMM, MicroStrategy based ERC, and server components.

SUBMISSION INFORMATION:

A. COVER SHEET - 1 page

1. Vendor name, address, company website address, Data Universal Numbering Systems (DUNS) Number, and Commercial and Government Entity (CAGE) Code.

2. Point of contact to include e-mail address and telephone number.

3. Type of business, including socio-economic category (Large, Small, 8(a) Participant, Small Disadvantaged Business, HUBZone, Woman-Owned Small Business, Service-Disabled Veteran- Owned Small Business, or Non-Profit).

4. If applicable, list any schedules held (GSA, OASIS, NITACC, etc.)

B. MARKET INFORMATION - no more than 15 pages

The Government is requesting the following market information:

1. Feedback on the Performance Work Statement (PWS):

i. Comments/questions on the technical completeness and adequacy of the services described in the attached DRAFT PWS (Attachment 1).

ii. Recommendations on enhancing the DRAFT PWS to improve the solicitation.

2. Seek input on necessary or beneficial information you would request access to better understand the scope, complexity, size, availability, etc. of the requirements of the PWS.

3. If there’s an obstacle that would prevent a vendor from responding to a solicitation, in the event one is released, please provide an explanation for the Government’s consideration.

C. CAPABILITIES STATEMENT – no more than 15 pages

Detail your organization's breadth of experience/competency to perform the following critical functions:

1. A secure technology platform, user interface, and staff interface that is customized to victims of crime and that can be continually enhanced and expanded to meet the DoD’s (or similar) changing/emerging needs.

2. Capability in ensuring the ongoing data security, integrity, and privacy of a system handling investigative, statutory and protected personal information, including specific experience with encryption, access control, and data loss prevention measures.

3. Experience identifying and implementing system enhancements while maintaining data security and compliance and ensuring the anonymity and confidentiality of subjects.

4. Experience with the Authority to Operate (ATO) process as it relates to Cloud Services providers

5. Experience with highly customizable commercial-off-the-shelf (COTS) product(s)

D. PAST EXPERIENCE—no more than 4 pages

1. Provide the following information on two (2) projects supporting a major Defense Business

System in an Impact Level 5 category within a computing environment of similar scale completed within the last five (5) years for which the responder was a Prime or Sub- Contractor.

i. The name and value of each project;

ii. The name, address, telephone and email address for point of contact

iii. A description of each project and how it is similar to the scope and sensitivity of this requirement;

and

iv. Your company's role and services provided for each project, including challenges and success.es

All interested and capable contractors are encouraged to respond. Respondents will not be notified of the results of the sources sought evaluation. The results of this sources sought notice will assist the Contracting Officer in determining whether an 8(a), Service-Disabled Veteran- Owned Small Businesses (SDVOSB), Certified HUBZone Small Business, Woman-Owned Small Businesses (WOSB), Small Business set-aside, or full and open competition is an acceptable strategy for this procurement. Responses to this notice may be used to aid in establishing realistic, achievable small business participation goals.

Interested contractors must be registered in the System for Award Management (SAM) in order to conduct business with the Government. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought;

all costs associated with responding will be solely at the interested party’s expense. All information received in response to this submission that is clearly marked Proprietary will be handled accordingly. Acknowledgement of receipt of responses will not be made and submissions to this Sources Sought will not be returned.

The information provided in this Sources Sought is subject to change and is not binding on the Government.

RESPONSE DUE DATE:

The Government requests that all responses be returned by 11:00 a.m. Eastern on Monday, July 14, 2025. All responses shall be submitted electronically to: Ms. LaShondra Pelican at lashondra.n.pelican.civ@mail.mil.

Interested vendors may additionally contact the Small Business Point of Contact to discuss this requirement: Ms. Natalie Rosa, Natalie.s.rosa.civ@mail.mil.

Attachment:

Attachment 1 - Draft Performance Work Statement mailto:lashondra.n.pelican.civ@mail.mil