SSN-26-009S PUR 7778 DECISION INTENT.pdf

PUR 7778 (Revised 07/2022) Page 1 of 4 Incorporated by Reference: Rule 60A-1.045, F.A.C.

NOTICE OF INTENDED DECISION

TO ENTER INTO A SINGLE SOURCE CONTRACT

(PUR 7778)

This Notice of Intended Decision to Enter into a Single Source Contract is posted in accordance with Rule 60A-1.045, Florida Administrative Code, and section 287.057(3), Florida Statutes.

AGENCY: Florida Department of Veterans' Affairs (State of Florida)

TITLE: Ardie R. Copas SVNH, FIRE ALARM CONTROL PANEL UPGRADE Short description of the commodity or service desired: Proposal providing the FACP material, programing, installation and the engineering, project management and technical support for the installation of the XDMC custom message module.

CONTACT

Name: Vincent Hyland Address: 11351 Ulmerton Road, Suite 335; Largo, FL 33778 Telephone: 727-518-3202 Email: FDVA.Purchasing@FDVA.FL.GOV

Internal tracking number, if any: FDVA-SSN-26-009S DMS Single Source number, if applicable: SS-15918

Date posted: 06/02/2026 Time posted: 9:00 AM

Commodity or Contractual Service (commodity or United Nation Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

46191505, 92121702

Requestor (division, bureau, office, individual, as appropriate):

Ardie R. Copas SVNH Utilities & Maintenance Superintendent II, F.C.C.M

Performance and/or Design Requirements (intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, as appropriate):

BACKGROUND:

Ardie R. Copas, State Veterans' Nursing Home, 13000 SW Tradition Pkwy, Port St Lucie, Fl.

34987 (St Lucie County) identified a need to have a Contractor provide parts, programing and labor to perform modifications/upgrades to their existing Siemens DESIGO Fire Alarm Control Panel (FACP) system to incorporate a XDMC custom message module

PROJECT SUMMARY:

The selected vendor must provide the required material, programing, installation and the engineering, project management and technical support for the installation of the XDMC custom message module. The Contractor will modify the Fire alarm system program to include custom

PUR 7778 (Revised 07/2022) Page 2 of 4 Incorporated by Reference: Rule 60A-1.045, F.A.C.

messages during alarm activation within a wing of the facility. The selected Contractor will assign a dedicated project manager who will be our main point of contact for the duration on this project.

SCOPE:

The selected vendor’s material, techinacal labor and programing or capable of providing compatible software upgrades without risking system integrity, voiding warranties, or compromising compliance with applicable fire and life safety codes, including NFPA standards and state regulatory requirements governing nursing home facilities.

A project schedule is not available at this time. One is expected to be delloped in conjunction with the Contractor based on material availability. This scope is based on an assumed project duration time of approximately 90 days after permit is secured.

• The selected Contractor will provide shop drawings that indicate the addition of the equipment listed within this proposal

• The selected Contractor will provide parts and technical labor as detailed below for the fire alarm system at this facility.

• The selected Contractor will provide programming for custom messages during alarm activation within the North & South Neighborhood for America, Freedom, Hero, Liberty, Independence, Patriot & Valor sections of the facility.

• The selected Contractor will provide labor to certify the functionality of the equipment.

• The selected Contractor will provide technical labor for AHJ acceptance testing Maximum of 3 days during Normal Business hours M-F 8am-5pm

COST:

A budget of $70,112.00 has been approperiated for this project. The vendor must acknowledge that funding is sufficient, and payment is contingent upon project completion.

COSTING SHEET & PROGRAM ADMINISTRATION:

Item Name: Cost

EQUIPMENT $1,333.63

LABOR $54,364.37

ENGINEERING / DRAWINGS $1,178.86

MISCELLANEOUS MATERIALS $13,235.14

TRAVEL $0.00

TOTAL COST $70,112.00

Includes Shop Drawings, Submittal Data Sheets, Operation & Maintenance Manuals, PE Sealed Drawings, permit, 2 days of preliminary testing, 3 Days AHJ testing, 1 day of system retesting

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after program modification, 2 Hours of operation and maintenance training, Close out documentation, one year standard warranty new parts only and custom message programming.

Intended Single Source:

Siemens

Price:

TOTAL COST $70,112.00

Includes Shop Drawings, Submittal Data Sheets, Operation & Maintenance Manuals, PE Sealed Drawings, permit, 2 days of preliminary testing, 3 Days AHJ testing, 1 day of system retesting after program modification, 2 Hours of operation and maintenance training, Close out documentation, one year standard warranty new parts only and custom message programming

Justification for Single Source Purchase (what is necessary and unique about the commodity, contractual service, or source; steps taken to confirm unavailability of competition, as appropriate):

This letter serves as a sole source justification for the procurement of software upgrades for the existing fire alarm system at the COPAS FDVA Nursing Home facility.

The current fire alarm system installed at this facility is a proprietary system manufactured and supported by Siemens. The system’s hardware, firmware, and software architecture are uniquely designed and integrated to function exclusively within Siemens’ ecosystem. As such, all software upgrades, patches, and system enhancements must be performed using Siemens-authorized products and services.

Due to the proprietary nature of the Siemens fire alarm system, no third-party vendor is authorized or capable of providing compatible software upgrades without risking system integrity, voiding warranties, or compromising compliance with applicable fire and life safety codes, including NFPA standards and state regulatory requirements governing nursing home facilities.

Additionally, maintaining system consistency is critical in a healthcare environment such as a nursing home, where uninterrupted fire protection is essential for the safety of residents, staff, and visitors. Utilizing non-Siemens software or unauthorized service providers could result in system malfunctions, delayed emergency response, or failure to meet inspection and certification requirements.

Siemens is the sole manufacturer and authorized provider of software updates for this system.

Their technicians are specifically trained and certified to perform upgrades while ensuring continued compliance with all relevant codes and standards. Furthermore, only Siemens can guarantee compatibility with the existing installed components and provide ongoing technical support.

For these reasons, it is determined that Siemens is the only responsible source capable of providing the required software upgrade services for the existing fire alarm system at the FDVA Nursing Home.

Approval of this sole source procurement is requested to ensure the continued reliability, safety, and regulatory compliance of the facility’s fire alarm system.

PUR 7778 (Revised 07/2022) Page 4 of 4 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Under Florida Statute 287.057(3)(c), the commodities or contractual services available only from a single source can be excepted from the competitive-solicitation requirements. Therefore, in accordance with 287.057(3)(c), the Department intends to post a description of the requirements and a request that prospective vendors provide information regarding their ability to supply the commodities or contractual services described. After reviewing information received from prospective Contractors that the commodities or contractual services are available only from a single source, the department intends to confirm if in fact, a single-source purchase contract is the best option.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Sandra Engeloff Grants Specialist V - Connie Tolley Homes Program Director - Jerry Lacroix Budget Analyst - Steve Urso Utilities & Maintenance Superintendent II, F.C.C.M - Christopher G. Krampert | Senior Attorney - Scott Gerke, Purchasing Officer - D.J. Reyes, Deputy Executive Director - Alfred Carter, Chief of Staff - Linda Rizzo, Director of Administration - Andrew Benard, General Counsel - Teresa Stillwell, Chief Information Officer -

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to file a bond or other security within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Protests may be filed with the agency by:

Mail: Florida Department of Veterans’ Affairs, Office of the General Counsel - Agency Clerk, 11351 Ulmerton Road, Suite 335, Largo, Florida 33778.

Email: FDVA.PURCHASING@FDVA.FL.GOV

Fax: 727-518-3316