SSN-2025025935_Final_2025.07.31.pdf

Sources Sought Notice no. SS-2025025935

“Geospatial Database Administration and Operations (Tableau) ”

July 31, 2025

Background:

The National Renewable Energy Laboratory (NREL) is a national laboratory owned by the U.S.

Department of Energy (DOE). NREL is the only federal laboratory dedicated to research, development, commercialization, and deployment of renewable energy and energy efficiency technologies. NREL is managed and operated for DOE’s Office of Energy Efficiency and Renewable Energy by The Alliance for Sustainable Energy (Alliance), the “M&O Contractor”.

Multiple projects at NREL utilize Tableau as a key resource for managing and visualizing databases (geospatial and non-geospatial). This expertise has been supported by Skye Analytics as a contractor for the past 10+ years, allowing access to a high level of expertise as needed. The volume/complexity of projects varies from year to year. Several high visibility projects utilize this software (Annual Technology Baseline, OEDI), and over the past year the current subcontractor has been utilized by ITS to provide Tableau server administration.

Objective:

The objective of this Sources Sought Norice is to identify potential subcontracting companies that are qualified and capable of meeting the project objectives. The project objective, at a high level, provide support to the Geospatial Data Science (GDS) Service Center for ongoing projects requiring Tableau and other database management, cloud engineering database services, and geospatial analysis efforts.

Project Details:

Alliance is seeking information from sources that may be capable of providing a solution that meets or exceeds the following minimum capabilities required by NREL:

• Provide Tableau server and database administration to NREL projects

• Provide guidance and consultation on database design, utilization and optimization to

NREL projects

• Provide cloud engineering database services as needed

• Provide geospatial analysis as needed

Request Details:

Alliance intends to/may competitively solicit for “Geospatial Database Administration and Operations (Tableau)”, dependent on the volume of qualified responses received and other factors. Should the project team decide to proceed with a competitive solicitation, the following steps outline the process for reviewing responses to this market research effort for inclusion on the source list for that competitive solicitation:

Step 1 - Sourcing (SSN): Parties that meet the minimum criteria outlined herein are encouraged to submit their capabilities statements. Submitted capabilities statements that meet Alliance’s stated criteria will be considered for inclusion in the source list to receive notice of the planned RFP. Alliance reserves the right to add additional sources to the source list at its discretion.

Step 2: Qualifying (RFP): Once the source list is compiled (Alliance reserves the right to add additional sources to the source list at its discretion), Alliance will send each qualified source the Request for Proposals (RFP) solicitation document. Sources will then be asked to submit in accordance with that formal solicitation document. Alliance will then evaluate the submitted qualifications against the selection criteria.

Small-Business Requirements: Sufficient, qualified responses to this SSN will determine if a total small business set aside is appropriate for a resultant RFP. The NAICS code applicable to this SSN is 541511 – (Custom Computer Programming Services).

The following links are being provided for convenience:

• https://www.sba.gov/document/support--table-size-standards

• https://www.sba.gov/size-standards

Period of Performance: This project is anticipated to have a base period of performance totaling twelve (12) months, plus four one-year option periods totaling twelve (12) months. The total Period of Performance, if all options are exercised, shall not exceed sixty (60) months.

Location of Work to be Performed: The project team anticipates this effort to be executed remotely./ Offerors shall be able to demonstrate their capability to perform in these locations:

National Renewable Energy Laboratory (NREL)

South Table Mountain Campus (STM) 15013 Denver West Parkway

Golden, CO 80401 Submission Requirements:

For companies interested /competing for the potential future “Geospatial Database Administration and Operations (Tableau) ” RFP, please submit the following to Alex Joseph at ASP.Responses@NREL.gov on or before 5:00 p.m. (MST), 08/15/2025. Your submission response is limited to 5 pages, not including a cover page or any attachments explicitly requested below:

1. Company Name, Address, and Company URL (include bona-fide location as stated above).

2. Point of Contact Information (Email, Direct Phone Number).

https://www.sba.gov/document/support--table-size-standards https://www.sba.gov/size-standards mailto:ASP.Responses@NREL.gov

3. Company’s Capability Statement that provides a narrative of the Offeror’s expertise with projects of similar scope, size, and complexity as identified below:

Equipment/Services Capability: Alliance is seeking a subcontractor that has demonstrated success with similar projects, has experience with federally funded projects, is knowledgeable with challenging schedules on project delivery, and is well versed and skilled in effectively integrating with all project team stakeholders.

Please complete the following table.

1 Required Capabilities Experience:

Yes/No

Years Experience (if applicable)

1.1 Demonstrated expertise with Tableau software administration and software operations

1.2 Demonstrated expertise with database management and optimization

1.3 Demonstrated expertise with utilizing Tableau for data visualization

1.4 Demonstrated expertise/familiarity with cloud engineering support for database operations

1.5

Demonstrated expertise/familiarity with geospatial analysis principles, utilizing geospatial databases

1.6 Strong communication skills with technical and non-technical clients

4. Rough Order of Magnitude Estimate (ROM Estimate)

5. Estimated Lead Times for Implementation/Delivery to NREL

Disclaimer: Responding to this request identifies your company as an interested candidate only.

Your submittal is not in response to a Request for Proposals (RFP). This is an SSN, not a Request for Proposal. All responses must be in writing via email and verbal replies will not be accepted.

Project related questions or inquiries related to this posting will not be entertained at this point in the procurement process. Status of this posting or any action related to this posting thereafter will not be entertained. This document represents a market research effort. Any costs associated with the development of a response to this request will not be reimbursed by Alliance and submission does not guarantee or otherwise promise inclusion in any forthcoming RFP. In the event a solicitation results from this SSN, Alliance reserves the right to set aside in total or in part any resultant award.