SSJF Part 1 Signed 26VS103000 JB Software TMS Maintenance.pdf

This Sole Source Justification Form is for the Illinois Secretary of State's Vehicle Services Department, specifically for software maintenance and support from J&B Software Inc. The project, titled "Software Maintenance and Support for TMS system application," covers continued proprietary software maintenance for the Transaction Management Software (TMS) used in Business Services and Vehicle Services, which is designed to work with XDS scanners. The contract is set for a term from July 1, 2025, to June 30, 2026, with a total value of $146,428.28 and no potential renewals.

The justification for sole sourcing is based on the proprietary nature of the software, which J&B Software designed specifically for the Vehicle Services operational needs. The software is unique in its ability to process corporate and vehicle service documents, verify amounts, scan checks, and handle special encoding and information placement. The maintenance fee is critical for keeping the application functioning properly, with J&B being the only vendor capable of providing necessary updates and support. The funding will come from State Appropriate Funds, and the agency has been purchasing similar maintenance services from J&B Software annually since July 1, 2015, with consistent pricing increases of approximately 3% per year.