SSJ Redacted_Redacted.pdf

JUSTIFICATION FOR SOLE SOURCE PROCUREMENT (OPEN

MARKET OR GSA) UNDER $250,000

Sole source acquisitions may be used on a limited basis and only when the Contracting Officer’s Representative (COR)/Program Official has provided sufficient justification and the Contracting Officer has determined that the circumstances warrant such action. The content for a justification must contain detailed facts and rationale to justify the sole source acquisition. Soliciting from a single source must be done in accordance with FAR 13.106-1(b) or 8.405-6. At a minimum, the following information must be included:

Identification of Program Office, Contracting Activity, and Proposed Requirement, Justification and Program Office Certification:

A. Program Office:

NIOSH/HELD/

1095 Willowdale Road Morgantown WV 26505

B. Contracting Activity:

Centers for Disease Control and Prevention Office of Financial Resources Acquisition Branch #5

C. Identification of Requirement:

1. Nature of Action to be Approved by Contracting Officer:

a. Sole source acquisition of: calibration of pipettes and balances within HELD

b. Procurement Request (PR) Number (if available): Click here to enter text.

2. Proposed Vendor and Estimated Procurement Amount (if available):

a. Proposed Vendor: Pipette Repair Service, Inc.

5324 Houndmaster Rd.

Midlothian, Va. 23112

(800) 846-0034 Fax (804) 739-3764

b. Estimated Procurement Amount:

3. Is the requirement on GSA Schedule? Yes No

If yes, provide schedule number:

Rev. 5/14/19

Rev. 10/15/18

D. Justification:

1. The justification for this non-competitive action is:

In accordance with FAR 13.106-1(b)(1), “only one source [is] reasonably available” which states that, “For purchases not exceeding the simplified acquisition threshold. (i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). (ii) Where a single source is identified to provide a portion of a purchase because that portion of the purchase specifies a particular brand-name item, the documentation in paragraph (b)(1)(i) of this section only applies to the portion of the purchase requiring brand-name item. The documentation should state it is covering only the portion of the acquisition which is brand- name.”

Urgency Exclusive licensing agreements/Proprietary data Brand name required Industrial mobilization

Other (e.g., compatibility, space issues, continuity, etc.)

In accordance with FAR 8.405-6 “Limiting Sources” which states that, “the only circumstances that may justify the action are – (A) An urgent and compelling need exists, and following the procedures would result in unacceptable delays; (B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; or (C) In the interest of economy and efficiency, the new work is a logical follow-up to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original BPA must not have been previously issued under sole-source or limited-sources procedures.”

Urgency Only One Source Logical Follow Up Brand name required

2. Other facts supporting sole source procurement:

a. What can this product/service do that other products/services cannot do?

The services provided by the vendors that responded to our request for a quote were compared against our list of requirements and specifications; the service must be performed on-site, the vendor must be able to repair and calibrate most major brands and types of pipettes, vendor must be ISO 17025 certified, and when required the vendor must provide a certificate and/or calibration report for each pipette serviced, as well as a one year warranty. Pipette Repair Service is the only vendor that met all the requirements

b. What other products/services were considered and why did they not meet the need?

Other vendors identified through market research included Unity Lab Services and Transcat. While both vendors were capable of providing pipette and balance calibration services, they did not fully meet the Government’s requirements.

Transcat, for example, was unable to meet the requirement for on-site service at the Morgantown location and therefore could not satisfy a key performance requirement.

Additionally, their pricing was higher (e.g., higher per pipette and balance service costs), making them a less cost-effective option.

Unity Lab Services was considered capable; however, it did not demonstrate the same overall value and alignment with all specified requirements when compared to Pipette Repair Service.

All vendors were evaluated against the established criteria, including on-site service capability, ability to service multiple pipette brands, ISO 17025 certification, provision of calibration certificates/reports, and warranty requirements. Pipette Repair Service was the only vendor that met all technical, compliance, and cost requirements, and therefore was determined to be the only vendor capable of fully satisfying the Government’s needs

3. Program Office efforts to seek potential offerors:

Conducted internet search of vendors who conduct pipette calibration and maintenance. No other vendor was identified who provided all the requirements of the procurement.

A. Program Office Certification:

I have reviewed this sole source justification and certify the justification is true and accurate to the best of my knowledge and adequate to support other than full and open competition.

CIO Project Officer Name: Ava Winn, Project Officer, HELD/TMBB

CIO Project Officer Signature:

Approval Date: Click here to enter a date.

Branch Chief: John D. Noti, Branch Chief, ACIB/HELD

Signature:

Approval Date: Click here to enter a date.

Program Analyst Name: Yvette Bostic, Management and Program Analyst, HELD

Signature:

Approval Date: Click here to enter a date.

AVA C. WINN -S

Digitally signed by AVA C. WINN -S Date: 2026.03.31 14:14:04 -04'00'

John D. Noti -S Digitally signed by John D.

Noti -S Date: 2026.03.31 14:33:16 -04'00'

Yvette F. Bostic -S Digitally signed by Yvette F. Bostic - S Date: 2026.04.01 11:01:04 -04'00'

Certification Date: Click here to enter a date.

B. Contracting Office Certification:

I have fully relied on the information provided herein and hereby certify that this justification is accurate and complete to the best of my knowledge and belief:

Contracting Officer Name: Click here to enter text.

Contracting Officer Signature:

Certification Date: Click here to enter a date.