SSJ_36C255-26-AP-1397_PYXIS PROFILE SW PB -BF-RC_Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items

Effective Date: 12/30/2025 Page 1 of 3 Revision: 02 Acquisition ID#: 36C255-26-AP-1397

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C255-26-AP-1397

1. Contracting Activity:

Network Contracting Office (NCO) 15, 3450 S. 4th Street Trafficway, Leavenworth, KS 66408 in support with the Department of Veterans Affairs (VA), Veterans Integrated Service Networks (VISN) 15 Facilities, in support of John J. Pershing VA Medical Center, 1500 N. Westwood Blvd., Poplar Bluff, MO 63901-3318

Purchase Request Number: 657-26-2-3750-0151

2. Nature and/or Description of the Action Being Processed:

This procurement is a Sole Source Brand Name justification for Pyxis Profile Software in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. This is for software upgrades for 24 Pyxis Profile medication management systems for the Poplar Bluff Pharmacy. The resulting contract will be awarded as a firm-fixed priced contract to Becton Dickson CareFusion Solutions, LLC.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Contractor shall provide the software upgrades for the 24 Pharmacy Medstation Pyxis profiling systems. The Pyxis patient specific profiling is designed to improve patient safety, enhance efficiency in the medication management, and support healthcare providers in delivering accurate and timely care to our Veterans. The profiling system prevents medication errors by restricting access to specific medications at a time, ensuring correct selection, and minimizing accidental medication choices.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items

Effective Date: 12/30/2025 Page 2 of 3 Revision: 02 Acquisition ID#: 36C255-26-AP-1397

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Only One Responsible Source – Due to the highly specialized and proprietary nature of the equipment, these products and services can only be supplied by the Original Equipment Manufacturer (OEM) and performed by BD’s certified field service technicians. Additionally, any software support or services conducted by a third-party vendor would void existing warranties and would not be supported by CareFusion Solutions, LLC. If a non-authorized vendor is used, any resulting damage to the equipment will be the responsibility of the facility, and the manufacturer will not be held liable.

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6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: An Intent to Sole Source will be posted on SAM.gov for 10 business days.

Ensuring there are no prospective offeror’s than the OEM.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: A fair and reasonable price determination will be made by comparison to the Independent Government Cost Estimate that was formulated by using market research of historical pricing from same or similar scope contracts that have been determined fair and reasonable, and market price lists in conjunction with the pricing methods in accordance with FAR 13.203 (a).

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Pursuant to FAR Part 10, VAAR Part 810 and PPM 2016-

05(REVISED AUG 2019.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

BD CareFusion Solutions, LLC (LB)

UEI: E99HA2K3YTG8