SSI M100_Sole source FAR 13.106-1(b)_Redacted.pdf

JUSTIFICATION FOR SOLE SOURCE

SMALL PURCHASE ACTION

1. In compliance with FAR 13.106-1(b), I have reviewed the proposed acquisition of the repair to SSI M100 shredder located in Anniston, AL to be placed with Bestech Environmental Resources. The estimated cost is $116,684.04

2. This acquisition will be negotiated on a noncompetitive basis. Competition not feasible and practicable for the following reasons:

Original Equipment Manufacturer:

Supply: Only known source to provide direct replacement / accessory parts that will interface and be compatible with existing equipment.

Service: Only known source with the schematics, drawings, and technical knowledge to repair equipment to its original functioning capacity.

Restricted to one source by Source Controlled Drawing.

Contractor has proprietary rights to software/hardware. Only source to provide enhancements, upgrades, and technical support.

Complete drawings, specifications and technical data are not available. The acquisition must be effected by this contractor's part number.

Other:

SSI M100 shredders are 100% custom made and therefore only authorized agents are permitted to perform annual maintenance and obtain parts. Bestech Environmental Resources is the only authorized service repair company in the Alabama region. There is an estimated 300 parts that require annual replacement to avoid catastrophic failure of the Custom Shredder Set SSI M100.

Bestech Environmental Resources is the only authorized sales and service agency approved by SSI Shredding Systems. Bestech has access to the M100 shredder design drawings / schematics. SSI Shredding systems are unique to the requirements of each purchase and no two machines are the same, therefore, they mandate only authorized representatives to conduct sales and service to ensure they are repaired to manufacturer’s specifications and standards for safe use

The past seven contracts for the repair / servicing of the SSI M100 shredder were sole sourced to Bestech Environmental. Under each procurement the sole source justification was publicly posted. No other technically capable firm has responded to the public postings. The past procurements include:

SP451020P0017, SP451019P0011, SP451019P0011, SP451019P0006, SP451018P0021,

SP451017P0021, and SP451015M0030.

No action can be taken at this time to remove barriers to competition. However, a new replacement shredder to the SSI M100 is currently under development with the Army Corp. of Engineers. The acquisition timeline for this replacement shredder is not known at this time.

3. On the basis of the facts above which are supported in the file, I have determined that it is impractical to obtain competition for this acquisition.

Matthew Wonch Contracting Officer

DATE: 2/23/2022