ATA 2025 PWS_Nashville Shuttle Service 1.pdf

Performance Work Statement (PWS) 2025 A/TA (Airlift/Tanker Association) Symposium – Nashville, TN – Shuttle Service

A/TA Conference Bus Transportation Services – 5, 6, and 9 November 2025 (Nashville, TN)

1. GENERAL REQUIREMENTS

1.1 This requirement includes the rental of commercial charter buses on 5, 6, and 9 November 2025. Buses shall have the capacity to carry approximately 50-55 passengers as well as their luggage.

1.2 On 5 November 2025, three buses are required for non-stop shuttle service to transport passengers and their luggage from:

Both the Nashville International Airport (BNA) and the Air National Guard Ramp at Berry Field (ANGR Berry Field) (240 Knapp Blvd, Nashville, TN 37217) (ANGR, Berry Field) to the Gaylord Opryland Resort & Convention Center (2800 Opryland Dr, Nashville, TN 37214) (the Gaylord).

1.3 On 6 November 2025, six buses are required for continuous, non-stop shuttle service to transport passengers and their luggage from:

BNA and ANGR, Berry Field to the Gaylord Opryland

1.3 On 9 November 2025, six buses are required to transport personnel and their luggage from the Gaylord to both the BNA and the ANGR, Berry Field.

1.5 The contracted company shall have the authorization to operate within the Nashville International Airport commercial bus line. All certifications required to operate a vehicle within the airport Bus Line are the sole responsibility of the contractor and shall be obtained at no additional cost to the Government.

1.6 The contracted company shall have the authorization to operate within the ANGR, Berry Field. All certifications required to operate a vehicle within Berry Field are the sole responsibility of the contractor and shall be obtained at no additional cost to the Government.

2. PROJECT SCOPE:

2.1 The following bus service itinerary is required:

A. Wednesday, 5 November 2025 – Three buses shall provide non-stop shuttle service between both BNA and the ANGR,Berry Field, and the Gaylord. This shall consist of the following:

Three buses shall provide non-stop shuttle service from both BNA and the

ANGR,Berry Field to the Gaylord main drop-off point between the hours of 1200- 2000. After passenger and baggage pick-up from BNA (both the Main Terminal and the ANGR, Berry Field), each bus shall depart to the Gaylord to drop off passengers and baggage before returning to both the Main Terminal at BNA or the ANGR, Berry Field to repeat the loop. The first bus shall be in position at BNA no later than 1145.

The schedule for arrivals will be provided by Headquarters Air Mobility Command.

B. Thursday, 6 November 2025 – Six buses shall provide continuous, non-stop shuttle service between both the BNA and the ANGR, Berry Field, and the Gaylord. This shall consist of the following:

Six buses shall provide continuous, non-stop shuttle service between both the BNA and the ANGR, Berry Field to the Gaylord main drop-off point between the hours of 1000 – 2000. After passenger and baggage pick-up from BNA (both the Main Terminal or the ANGR, Berry Field), each bus shall depart to the Gaylord to drop off passengers and baggage before returning to either the Main Terminal at BNA or the Air National Guard ramp at Berry Field to repeat the loop. The first bus shall be in position at BNA no later than 0945. The schedule for arrivals will be provided by Headquarters Air Mobility Command.

C. Sunday, 9 November 2025 – Six buses shall provide continuous, non-stop shuttle service between the Gaylord and both the BNA and the ANGR, Berry Field. This shall consist of the following:

Six buses shall provide continuous, non-stop shuttle service from the Gaylord to both the BNA and the ANGR, Berry Field between the hours of 0400 – 1400. After passenger and baggage pick-up from the Gaylord, each bus shall depart to both the BNA and the ANGR, Berry Field to drop off passengers and baggage before returning to the Gaylord to repeat the loop. Buses shall be in position at the Gaylord no later than 0345. The schedule for departures will be provided by Headquarters Air Mobility Command.

D. All the above itineraries are subject to minor time changes on the day of execution due to operational requirements. The Government will coordinate minor time changes with the bus charter company point of contact (POC). Dates and locations shall not change.

2.2 One bus charter company coordinator is required to be on-site for each day to maintain communication and coordination with the buses.

3. SPECIFICATIONS

3.1 Buses shall be clean, safe, and functional. Seats shall be in good working order without tears and rips. All buses shall have separate underside compartments for baggage. Drivers shall be in possession of a current, REAL ID-compliant, state-issued driver’s license Drivers shall be uniformed and shall display a professional standard of appearance. Drivers shall assist passengers in accessing baggage compartments for storage. Passengers shall be responsible for loading/unloading of baggage. Drivers shall not make any enroute stops to include meals, fuel, and personal affairs.

3.2 All buses must be prepositioned at operation starting locations as described in this Performance Work Statement.

4. PRIORITIES

4.1 The following priorities are required for the bus transportation service:

On-time arrival at the airport.

Passenger safety.

Clear communication with the bus company.

Clean and functioning vehicles.

Adequate space for passengers and luggage.