AQTSC Presentation1.ppt

SSA-RFP-09-1029

ARMED GUARD SERVICES

SOCIAL SECURITY ADMINISTRATION (SSA)

ALBUQUERQUE TELESERVICE CENTER

ALBUQUERQUE, NEW MEXICO

Pre-Proposal Conference Thursday, April 2, 2009 10:00 a.m. - 12:00 p.m.

GOVERNMENT ACQUISITION TEAM

Donald Wadhams, Office of Acquisition and Grants, Division of Facilities Contracts, Contracting Officer

Stephanie Gardner, Office of Acquisition and Grants, Division of Facilities Contracts, Contract Specialist

Kimberly Strickland, Office of Acquisition and Grants, Division of Facilities Contracts, Contract Specialist

GOVERNMENT ACQUISITION TEAM

Debbie Gurule, COTR

Gerard Santistevan, Alternate COTR

PRIMARY POINT OF CONTACT

Contract Specialist

Stephanie Gardner Email Address: stephanie.gardner@ssa.gov Phone: (410) 965-9588

PURPOSE

PRE-PROPOSAL CONFERENCE

Gain a better understanding of the objectives and acquisition process Emphasize the importance of significant elements of the Request for Proposal (RFP)

VISIT SITE

Tour SSA’s Albuquerque Teleservice Center 500 Lead Street, SW Albuquerque, New Mexico 87102 Leased Parking Garage 410 Lead Street, SW Albuquerque, New Mexico 87102

GROUND RULES

Questions will not be answered at the site visit. Written questions may be submitted after the site visit and will be incorporated for all in an amendment.

The information provided at this conference is considered supplemental guidance and does not override the terms and conditions of the RFP

For any ambiguities and/or conflicting information the offerors shall refer to the RFP

Changes to the RFP will be achieved through a formal amendment to the solicitation

SCHEDULE

April 6, 2009 Due date for offeror questions

April 17, 2009 Due date for receipt of proposals

August 1, 2009 Contract Start Date

DESCRIPTION OF SERVICES

The contractor shall provide armed security guard services to protect people and property at the Social Security Administration (SSA) Albuquerque Teleservice Center, 500 Lead SW, Albuquerque, New Mexico, 87102 and the SSA leased parking garage at 410 Lead SW, Albuquerque, New Mexico, 87102.

The contractor must maintain a secure environment in which citizens and Government employees can conduct business with confidence.

(continued)

B-3 WORK REQUIREMENTS

B-4 CONTRACTOR STAFFING REQUIREMENTS

B-5 TRAINING

B-6 PERMITS, LICENSES, AND CLEARANCES AND QUALIFICATIONS

(continued)

B-7 GOVERNMENT PROVIDED MATERIAL AND GUIDANCE, INSTRUCTIONS AND REGULATIONS

B-8 CONTRACTOR PROVIDED UNIFORMS, EQUIPMENT AND SUPPLEMENTAL EQUIPMENT

B-10 CONTRACTOR QUALITY CONTROL

B-11 GOVERNMENT-PROVIDED QUALITY ASSURANCE

RFP HIGHLIGHTS

FAR Part 12, Acquisition of Commercial Items, in Conjunction with FAR Part 15, Contracting by Negotiation, is Applicable

The Successful Offeror Shall:

Be a qualified HUBZone Small Business Concern

Register in the Central Contractor Registration (CCR) http://www.ccr.gov/Contractors.aspx

Complete the On-Line Representations and Certifications Application (ORCA) https://orca.bpn.gov/login.aspx

Period of Performance:

Base Year plus Seven incentive One-Year Options (if exercised)

Service Contract Act is Applicable

The applicable Department of Labor Wage Determination (CBA-2007-1305) and CBA may be found in Attachment D-4

Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts)(NOV 2006) is applicable

Read the solicitation very carefully:

There are numerous clauses and provisions that have been incorporated via full text or by reference throughout the document.

Clauses incorporated by reference have the same force and effect as if they were included in their full text.

RFP contains several blanks that require fill-in by the offeror. If information is not applicable, offeror should insert N/A.

The attachments listed in Section D are important Section E-3 must be properly completed and returned with offer.

Section E-1 provides the offeror with instructions, conditions, and notices essential to submission of a responsive proposal. The instructions in Section E-1 are directly related to the evaluation factors set forth in Section E-2.

Section E-2 describes the evaluation factors that the Government will use to make selection for award.

In accordance with Section C-2.4(1), Security and Suitability Requirements Clause (OCT 2008), the successful offeror will be required to obtain suitability determinations for all personnel who will be performing under the contract.

It is the Offeror’s responsibility to monitor the FEDBIZOPPS website for the most current information related to this solicitation.

FAR PART 15

CONTRACTING BY NEGOTIATION

OVERVIEW

EVALUATION FACTORS

Factor 2 is of greater importance than Factor 1. Evaluation Factors 1 and 2, when combined, are approximately equal to Factor 3.

BEST VALUE: Trade-Off Process (FAR 15.101-1) SSA may award to other than the lowest priced offeror or other than the highest technically rated offeror.

NON-PRICE EVALUATION FACTORS

FACTOR 2: PAST PERFORMANCE

FACTOR 1: EXPERIENCE

REFERENCES

RFP SECTION E-1.1

Does offeror have relevant experience?

How well did the offeror perform relevant experience?

Relevant = services that are of a similar size, scope, and complexity as the solicitation requirements

EVALUATION CRITERIA PRICE

Complete All Pricing Tables in Section A

The total evaluated price will be calculated as follows:

FACTOR 3: PRICE

Sheet1

Extended Prices

Basic Services Optional Additional Services Total

($) Supervisory Productive Price

Year ($) ($) ($)

Base Year + + =

OY I + + =

OY II + + =

OY III + + =

OY IV + + =

OY V + + =

OY VI + + =

OY VII + + =

Total Evaluated = Sum of Total

Price Prices

Sheet2

Sheet3

The Government intends to evaluate proposals and make award without discussions

Communication with offerors is limited to resolving minor clerical errors or clarifying certain aspects of the proposal

If discussions/negotiations are necessary, a competitive range must be established

AWARD WITHOUT DISCUSSIONS

FAR 15.306(a)

COMPETITIVE RANGE

FAR 15.306(c)

Comprised of the most highly rated proposals

May be further reduced for efficiency

DISCUSSIONS/NEGOTIATIONS

FAR 15.306(d)

CLOSING COMMENTS

Please read the entire RFP (today’s presentation is at a summary level and is not to be interpreted as a comprehensive description of all requirements of the solicitation)

To obtain “official answers” to questions, please submit questions to in writing to Stephanie Gardner at stephanie.gardner@ssa.gov no later than 2 p.m. EDT, Monday, April 6, 2009

The Pre-Proposal Conference Sign-in Sheet and PowerPoint Presentation presented today will be posted to www. Fedbizopps.gov within 3 working days.

Your proposal (paper (an original and three copies) and software files on compact disc or USB flash drive) must be submitted no later than Friday, April 17, 2009 at 2 p.m. EDT to:

Social Security Administration Office of Acquisition & Grants ATTN: Stephanie Gardner 1st Floor-Rear Entrance 7111 Security Boulevard Baltimore, MD 21244-1811