Updated Beckman Coulter Sources Sought Notice.docx

Beckman Coulter Sources Sought Notice

Introduction

This Sources Sought Notice is for information planning purposes only and shall not be construed as a solicitation or as a commitment by the Government to solicit or award a contract, nor will the Government pay for the preparation of any information submitted.

This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding:

(1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under NAICS code 811210, with a size standard of $30 million should not submit a response to this notice.

Background

The purpose of this Sources Sought Notice is to identify qualified small business concerns [including 8(a) Small Business, Small Disadvantaged Business (SDB), Woman-owned Small Business (WOSB), Historically Underutilized Business Zone (HUBZone) Small Business, Veteran-owned Small Business (VOSB) and Service-Disabled Veteran-owned Small Business (SDVOSB)] that are capable of providing full service maintenance, repair, software updates/upgrades as they become required and/or available, verification of operation to Original Equipment Manufacturer specifications, and relocation services for the following anticipated Beckman Coulter instrument systems and their accessories identified below.

It is typical commercial practice, and therefore understood, that some new systems may be added, and some systems may see an end to their reasonable support life. The possibility for additions and deletions to this alterable list are both anticipated and expected.

Program Requirements

See attached: Draft Statement of Work (SOW) for The National Institutes of Health (NIH) Full-Service Maintenance and Repair of Beckman Coulter, Inc., Laboratory Equipment Systems, equipment list, and Sources Sought Notice.

Capability Statement Content

For the purposes of this Sources Sought Notice, Full Service Maintenance shall be considered as the ability to perform/provide following: On-site repair as well as preventive maintenance, telephone technical support; Hardware/software revisions/upgrades, and remote diagnostics as appropriate; trained staff, special tools, diagnostic equipment, software, firmware, and parts necessary to maintain the instruments systems and accessories to the appropriate operational characteristics consistent with Original Equipment Manufacturer specifications; Capability to service (maintain, repair, and upgrade) the typical mix of instrument systems as described above.

In addition to capability statements, firms must include this information in their responses: (1) organization name, address, email address, website address, and telephone number; (2) size and type of ownership and socio-economic designation (i.e., Small/Large Business, HUBZone, Service Disabled Veteran Owned, 8(a)) as it relates to NAICS Code 811210 ($30 million small business size-standard); (3) business experience to include: a summary of the type of services performed, and experience as it relates to full service maintenance and repair of Beckman Coulter, Inc., laboratory equipment as outlined in the attached draft SOW. Additionally, demonstrate how you can meet all deliverables detailed in draft SOW; (4) Unique Entity Identifier, UEI; (5) Additional information and/or comments.

Instructions for Submitting Capability Statements

All responses shall specifically address and provide evidence of their capability in the following key required areas:

(1) Experience and expertise of staff as well as the organization.

(2) Proof in having the ability to respond quickly to emergent system problems is critical. This includes impromptu meetings with the NIH Project Officer/Contracting Officer Technical Representative, and other professional staff.

(3) Proof in having the ability to obtain and utilize all items necessary for properly maintaining the above specified instrument systems in a timely manner.

(4) Identification of previous/current contracts performed within the past three years which are consistent in scope to the requirements identified herein including the name of the Governmental or commercial organization, contract/agreement number, complete name, address, and telephone number of a contact person.

Responses are NOT to include cost or pricing information. All responses shall be concise but sufficiently detailed to adequately allow the Government to determine the organization’s qualifications to perform the work.

Statements (capability statement and responses to questions outlined above) must not exceed 10 pages (including cover and TOC); use 12-point font Times New Roman. Identify your business size standards, in accordance with the Small Business Administration. Reference the sources sought number on all documentation submitted.

Include the name, phone numbers, and email address of a point of contact having authority and knowledge to discuss responses with Government representatives.

Submit your capability statement by email as an MS Word or PDF attachment to:

Chaunda Stewart, Contract Specialist, at nihcatsiv@od.nih.gov. All responses must be received by 11:00 am EST, Monday, January 23, 2023, to be considered. All questions and/or comments regarding this Sources Sought notice must be in writing and emailed to Chaunda Stewart at nihcatsiv@od.nih.gov. Comments and questions will NOT be answered but may assist in creating a solicitation for this requirement. Questions regarding this Sources Sought Notice are NOT authorized. No Phone calls or emails please.

Disclaimer

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After review of the responses received, pre-solicitation and solicitation notices may be published on SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation. The solicitation release date is pending. All information pertaining to this procurement will only be posted and made available for viewing and downloading on the System for Award Management (SAM) site at https://sam.gov. It is the responsibility of interested concerns to review this site frequently for updates. All quoters that intend to participate in the solicitation shall have an active registration with System for Award Management (SAM). If quoters do not have an active SAM account; account registration will be required at the following website: https://www.sam.gov/portal/public/SAM/ Future business opportunities will continue to be posted and located on System for Award Management (SAM) site at https://sam.gov.