Attachment 2 VAM 2.0 Performance Work Statement (Draft).pdf

DRAFT STATEMENT OF WORK

Vessel Acquisition Management (VAM) to Purchase, Reflag and Provide Custodial Services for Ready Reserve Force (RRF) Recapitalization

Contract: TBD Task Order: TBD Version: 8/12/2026

TPOC: Nathan Carlos Period of Performance: 09 March 2027 – 08 March 2037(unless the Government notifies Contractor of task termination)

STATEMENT OF WORK

0.0 Introduction

0.1 Provide Vessel Acquisition Management (VAM) services for the U.S. Maritime

Administration (MARAD) including vessel search and selection, surveys and inspections, upgrade oversight, vessel custodial management, and operations and maintenance.

0.2 Deliver vessels to MARAD that meet USCG, American Bureau of Shipping (ABS), and SOLAS requirements for a Roll-on / Roll-off vessel to be endorsed for Coastwise service in the United States, and meeting or exceeding all technical requirements of the contract and Specifications.

0.3 Create and submit post award conference agenda one week prior to conference (Deliverable #1).

0.4 Attend post award conference as scheduled by the Government.

1.0 Section Intentionally Left Blank

2.0 Section Intentionally Left Blank

3.0 Vessel Search and Screening (Applicable to CLIN 0003)

3.1 Conduct a global market survey of specified types of vessels; (e.g.RO/RO).

3.1.1 Review the Operational Requirements Document (ORD) and confirm requirements with the Government.

3.1.2 Survey the used ship market and identify all vessels that most closely meet the ORD mandatory requirements and closely meet the ORD’s Top Level Requirement Threshold.

3.1.3 In addition to the ORD, consider acquisition cost, sister vessel availability, age, material condition and class society with Internal Association of Classification Society (IACS) status, flag status, build location, and ownership as a baseline. Rank vessels using DOD’s Preference of

Features, prioritized to highlight those vessels considered with the greatest capacity or potential to meet ORD requirements and listed considerations, with particular attention to the Key Vessel Requirements.

3.1.4 Make decision report and tailorable decision matrix available to MARAD to test and filter priorities (Deliverable #2)

3.2 Identify currently available vessels or those that could be made available for acquisition.

3.2.1 Provide to MARAD a listing of all vessels in priority order identified in the initial market survey including:

3.2.1.1 Vessel name

3.2.1.2 Type of Vessel

3.2.1.3 Vessel Flag State

3.2.1.4 Vessel Classification Society and Classification Status

3.2.1.5 Vessel owner

3.2.1.6 Total Square Feet (RO/RO)

3.2.1.7 Length Overall/Beam/Draft

3.2.1.8 Propulsion Type

3.2.1.9 SOLAS E0 or ECO Class Endorsement (Y/N)

3.2.1.10 Purchase Availability Date

3.2.1.11 Offered Price

3.2.1.12 Age of Vessel

3.2.1.13 Military Useful Square Footage

3.2.1.14 Other ORD Requirements

3.2.1.15 Construction Site Location

3.2.2 Create and submit list in priority order of screening candidates (Deliverable #3).

3.2.3 Create and submit screening recommendation (Deliverable #4), using the ORD and listed considerations as a basis of priority.

3.3 Comparison of the ship capability as-is, against the ORD requirements.

3.3.1 Cross reference ORD requirements with each vessel as-is and identify which features have not been met, which features have met the Threshold, and which features have met the Objective of the ORD.

3.4 Identification of where ORD Key Performance Parameters, if needed, can be met with upgrades.

3.4.1 Using Cross Reference report, Program Manager will review ORD Top Level Requirements and ships drawings to identify where ORD requirements can be met with upgrades.

3.5 Provide a ROM estimate, including:

3.5.1 Total Acquisition Cost to meet ORD requirements

3.5.2 Cost to reflag

3.5.3 Itemized cost for upgrades to meet ORD

3.5.4 Any known items which may be delivered with the ship (on board and ashore)

3.5.5 Cost associated with activating a vessel in lay- up

3.5.6 Pro-forma daily costs for FOS or ROS

3.5.7 Create and submit Rough Order of Magnitude (ROM) estimate (Deliverable #5).

3.6 Develop initial Business Case Analysis (Deliverable #6) and submit to MARAD.

BCA shall contain Prioritized listing of the vessels from which the Government will complete screening for determination of number of vessels for acquisition and include for each of the recommended vessels:

3.6.1 Most recent class survey

3.6.2 Any outstanding class recommendations

3.6.3 Port state information exchange results

3.6.4 Class endorsements

3.6.5 ROM operating costs, including costs associated with activating a vessel in layup, pro-forma daily costs for FOS or ROS

3.6.6 Prioritized listing of the vessels from which the Government will complete screening for determination of number of vessels for acquisition

3.7 Create and submit Basis of Estimate and Cost to perform CLIN 0004 (Deliverable #8).

3.8 For identified candidate vessels, provide a copy of the database from the Enterprise Management System to VAM and Integrated Program Office (IPO).

3.9 Create and submit Schedule of Testing and Inspections/ROM estimate to make final recommendation (Deliverable #9).

3.9.1 Create detailed Test Plan (survey plan) using RRF recapitalization program Vessel Survey Guide as a baseline.

3.9.2 At least three weeks prior to vessels inspection/survey, submit draft Test Plan to IPO for guidance and approval.

3.10 Provide a briefing with slides to the Government, summarizing the initial BCA.

4.0 Vessel Inspection & Final Recommendation – Business Case Analysis (BCA) (Applicable to CLIN 0004)

4.1 Plan and execute vessel surveys.

4.1.1 Develop a Vessel Survey Plan that defines the tasks and schedule for a comprehensive assessment of the vessel’s material condition and operational capabilities.

4.1.2 Coordinate logistics for required Government and Contractor personnel to support pier side and underway surveys.

4.1.3 Set dates to perform pier side and underway survey that is agreeable to MARAD, Contractor, and vessel owner /operator.

4.2 Perform complete material condition assessment of each vessel.

4.2.1 Review flag state report history and IACS report history (e.g. SAFENET for ABS) for negative data including violations, collisions, allisions, major machinery failures, fires, loss of certifications. Document findings.

4.2.2 Review PMP to see that preventative and corrective maintenance is being performed, and research major surveys and most recent shipyard repair period results.

4.2.3 Visit vessels, perform on-site survey, and document findings as follows:

4.2.3.1 Walk decks, cargo holds, machinery spaces including bilges, living quarters for general material condition of the vessels.

4.2.3.2 Engineering:

4.2.3.2.1 Witness engine room operations and all

auxiliary equipment.

4.2.3.2.2 Inspect while running, all systems associated

with main propulsion, including engine hours and most recent engine oil analysis.

4.2.3.2.3 Inspect while running, all auxiliary systems, including pumps, motors, compressors, and associated valves, piping, insulation.

4.2.3.2.4 Validate machinery manufacturer for

reliability and availability of spares.

4.2.3.2.5 Perform steering test, to include switching

units over and full rudder swing.

4.2.3.2.6 Witness thruster operations while

maneuvering into/out of port.

4.2.3.2.7 Test safety shutdowns, if practicable.

4.2.3.2.8 Interview engineering officers for equipment

working order and reliability.

4.2.3.3 Inspect electrical systems, including generators, switchboards, lighting, cableways. Document findings including engine hours and most recent engine oil analysis.

4.2.3.4 Inspect damage control equipment, including fire pumps, fire stations, and AFFF, CO2 systems. Document findings.

4.2.3.5 Inspect and witness proper operation of navigation and communications systems.

4.2.3.6 Deck and Cargo Handling:

4.2.3.6.1 Test cargo equipment (can be performed

while loading/unloading vessel).

4.2.3.6.2 Test deck and mooring equipment while

tying up the vessel.

4.2.3.6.3 Witness dropping and raising of anchor(s)

and anchor windlass as allowed, but a minimum of one shot.

4.2.3.6.4 Interview deck officers as to equipment

working order and reliability.

4.2.3.7 Inspect the condition of the habitability spaces. Document findings:

4.2.3.7.1 Witness galley operations and proper

operation of galley equipment.

4.2.3.7.2 Perform informal interview with steward

department for additional information.

4.2.3.8 Ensure fire plan is by the gangway, and review plan for accuracy and compliance with Flag state.

4.2.3.9 Witness a fire and boat drill if practicable, inspecting lifeboat, liferaft, fast rescue boat, associated lifesaving equipment, and firefighting equipment. Document findings.

4.2.3.10 Inspect fire dampers and fans for rust and working condition.

Document findings.

4.2.3.11 Test automatic closures in firefighting systems. Document findings.

4.2.3.12 Inspect overall condition of vessel coatings. Document findings:

4.2.3.12.1 Perform tank inspections to witness coating

condition and cross check with IACS report.

4.2.3.12.2 Inspect hull, cargo holds, and weather deck

coatings, looking for signs of active corrosion.

4.2.3.12.3 Inspect hull for damage and dents.

4.2.3.13 Conduct operational tests listed in the Vessel Survey Guide to the maximum extent permissible by the owner operator.

4.2.4 Perform pre-trial conference: Review recommended test plan with onboard government team, vessel senior officers, and owners’ representative, and create a test schedule that has minimum impact on ship operations.

4.2.5 Perform as much testing as possible while in port.

4.2.6 Review all vessel documentation (COI equivalent, vibration analysis, hull thickness gauging, thermography, cathodic protection system, scope of work in last dry-dock, gauge calibration list, megger readings, etc.).

4.3 Identify any operating abnormalities for each vessel.

4.3.1 Review thermography and vibration analysis reports and any abnormalities will require a close-up inspection of operating conditions.

4.3.2 Review engine hours for main engine, SSDGs, EDGs and cross reference with OEM recommended surveys and overhauls for completion.

4.4 Itemize shipboard and shore-based spares and develop a ROM value for each vessel.

4.4.1 Identify all Class required and Manufacturer-recommended spare parts and tools for entry into a database and maintenance in NS-E.

4.4.2 Perform an onboard representative sampling of spare parts inventory and validate with the current spare parts management system (as part of PMP) being used on the vessel.

4.4.3 Review shore-based spares list and validate before vessel acquisition.

4.4.4 Inventory special and general tools and provide list of those that will be transfer with the vessel.

4.4.5 Provide list of equipment and outfitting materials that will not transfer with the vessel.

4.5 Validate cargo space area(s) and cargo handling capacity (i.e. ramp safe working loads) for each vessel.

4.5.1 Walk the cargo spaces with deck operations manual and validate accuracy of deck operations manual by witnessing frame numbers and deck heights.

4.5.2 Review cargo certifications for accuracy of weight tests and any discrepancies.

4.5.3 Visually validate cargo handling equipment and check for proper labeling of cargo equipment.

4.6 Engage U.S. Coast Guard and American Bureau of Shipping to identify requirements for re-flag (under the MSP expedited process as delineated in NVIC 01-13, Ch 2 MSP Expedited Reflag Procedures) and re-class, if required, for each vessel.

4.6.1 Perform detailed Gap analysis to identify the differences in flag state and USCG requirements.

4.6.2 Review gap analysis with USCG and make changes as required.

4.6.3 Perform detailed gap analysis to identify the differences in current IACS and American Bureau of Shipping.

4.6.4 Review gap analysis with ABS and make changes as required.

4.7 Acquire general arrangement, midship section, and hull/deck scantling plans in both electronic and hard copy from owner/operator and have Contractor Naval Architect conduct drawing analysis to validate deck strength, for each vessel.

4.8 Acquire Stability Analysis, Trim and Stability Booklet and Loading Manual from owner/operator and have Contractor Naval Architect validate intact and damage stability, for each vessel.

4.8.1 Review, validate, and deliver Trim and Stability Booklet preliminary as submitted to USCG 14 days prior to scheduled vessel upgrade sea trial;

Final Approved Booklet with Stability Letter as proposed (Deliverable #41).

4.9 Develop initial list of items required for upgrades to meet ORD requirements and identify any factors that are deemed not economically beneficial to achieve, for each vessel.

4.9.1 Create gap analysis to compare existing vessel features against the requirements to meet the ORD.

4.9.2 Submit ORD gap analysis to MARAD for review.

4.9.3 Prepare a cost analysis of upgrades necessary to meet the ORD requirements and make recommendations to what features are deemed not economically beneficial to achieve.

4.10 Negotiate and develop the Memorandum of Agreement (MOA) subcontract with potential sellers as directed by the Government.

4.11 BCA shall also include for each vessel:

4.11.1 Capability score based on the ORD provided in L-3.

4.11.2 Identification of sister ships.

4.11.3 Risks or uncertainties associated with the vessel.

4.11.4 Account for lifecycle costs to achieve an additional 25 years’ service in

ROS-5.

4.11.5 Create and submit Life Cycle Cost Estimate Report based on an additional 25 years of service (Deliverable #10).

4.11.6 Create and submit Overview of VAM's work accomplished (Deliverable #11).

4.11.7 Create and submit Timeline to complete vessel upgrades (Deliverable #12), or acceptance criteria.

4.11.8 Review, update and submit MARAD RRF Sea Trial agenda (Completed) (Deliverable #13), noting any exceptions to tests or inspections.

4.11.9 Create and submit recommended Spares and Logistics Parts List (Deliverable #14).

4.11.10 Submit last UT Report (Deliverable #15).

4.11.11 Submit last Class Survey (Deliverable #16).

4.11.12 Create and submit Test and Inspection Procedures (Deliverable #17).

4.11.13 Develop statement of work for final Business Case Analysis (Deliverable #7).

4.11.14 Develop final Business Case Analysis (Deliverable #18).

4.11.15 Attain and deliver USCG/ABS Certificates, as required (Deliverable #24).

4.12 Provide a briefing with slides to the Government, summarizing the BCA and survey results.

5.0 Vessel Acquisition and Delivery Support Services (Applicable to CLIN 0005)

5.1 Provide support services to procure the vessel and deliver it to a U.S. port at the direction of the government. Included in this effort shall be:

5.1.1 Develop a sales contract and administer the bill of sale.

5.1.2 Coordinate vessel transfer details with seller and Government.

5.1.3 Coordinate and arrange any other requirements for the vessel to become property of the Government.

5.1.4 Conduct final negotiations for the vessel including, but not limited to, spare parts, outfitting, drawings, plans, manuals, preventive maintenance plan, maintenance history, and delivery of the vessel to the Continental United States. Present the acquisition and delivery price to the Government for acceptance.

5.1.5 Upon acceptance, arrange delivery of the vessel to a port where vessel will be reflagged and/or re-classed and, if applicable, upgraded.

5.1.6 Arrange shipping of all shore-based spares, owner-held documents, manuals, etc.

5.1.7 Employ four senior officers (Master, Chief Mate, Chief Engineer, First Assistant Engineer) to embark on the vessel for its delivery to the Continental United States (if vessel routinely calls upon the United States, ensure the VAM’s crew rides the final transit of the seller).

5.1.8 Government will take delivery of vessel and all appurtenances upon arrival at U.S. port, with vessel ownership being for the U.S. Government as MARAD/DOT, and the custody and responsibility of the vessel being for the VAM as the Vessel Operator.

5.1.9 Develop Vessel Condition Assessment (VCA), to be completed within first 30 days of ownership (via crew or outside activity).

5.1.10 Develop specifications and plans for vessel re-flagging and/or vessel re-classification and/or government directed upgrades.

5.1.11 Solicit with a shipyard or industrial contractor for re-flagging and/or vessel reclassification and government directed upgrades.

5.1.12 Coordinate with U.S. Coast Guard and American Bureau of Shipping for re-flagging and/or re- classification of the vessel to achieve a U.S. Coast Guard Certificate of Inspection (COI), ABS Load Line, and all other certificates and documentation for U.S. Flag Public Vessel Operation.

5.1.12.1 Work directly with the owner to obtain all drawings for the major machinery and electrical equipment in electronic (PDF) format. Ensure the drawings are indexed and uploaded into NS-E. Translate to English as required.

5.1.12.2 Ensure all Critical Spare Parts are received from the owner, warehoused, and tracked until such time that they are stowed on the vessel in accordance with the Stowage Plan.

5.1.13 Arrange for a full operating crew to activate the vessel and deliver the vessel to its outport berth as directed.

5.1.14 Develop a solicitation to include modifications/upgrades the Government deems necessary.

5.1.15 Survey and soundings of fuel oil/lube oil onboard vessel and deliver reports to MARAD (Deliverable #28).

5.1.16 Sail vessel to U.S. Port, in preparation for initial delivery.

5.1.17 Purchase vessel through a subcontract.

5.1.18 Provide vessel documentation with MARAD/DOT as ship owner (Deliverable #19).

5.1.19 Re-classify vessel to ABS.

5.1.20 Attain and deliver USCG/ABS Certificates, as required (Deliverable #20).

5.1.21 Create and deliver Vessel Upgrade solicitation package (Deliverable #21), including cost estimates.

5.2 List of additional deliverables under this CLIN:

5.2.1 Create and deliver weekly Production Plan / Gantt Chart / progress reports to MARAD (Deliverable #32).

5.2.2 Develop and deliver Production Reports to MARAD by Shipyard (for Upgrade) Contract Award (Deliverable #33).

5.2.3 Receive, review, and validate Change Requests/orders (Shipyard to VAM) within 2 days of receipt (Deliverable #34).

5.2.4 Provide Delivery Orders (VAM to Shipyard) within 2 days of issuance (Deliverable #35).

5.2.5 Create a Schedule of Testing and Inspections with initial submission 15 days after Shipyard (for Upgrade) Contract Award (Deliverable #36).

5.2.6 Validate Test and Trial Plans, initial submission 30 days after Shipyard Contract Award (Deliverable #37).

5.2.7 Review and deliver Test and Inspection reports to MARAD 2 days after completion of action (Deliverable #38).

5.2.8 Validate Cargomax is operating properly preliminary as submitted to ABS 14 days prior to scheduled vessel upgrade sea trial (Deliverable #42).

5.2.9 Create Dock Trial Schedule and deliver to MARAD NLT 2 weeks before vessel upgrade Dock Trials (Deliverable #43).

5.2.10 Create Dock Trial Report and deliver to MARAD:

● Draft - upon completion of action

● Final - 5 days after completion of action (Deliverable #44)

5.2.11 Create Sea Trial Schedule and deliver to MARAD NLT 14 days prior to vessel upgrade Sea Trials (Deliverable #45).

5.2.12 Create and deliver Sea Trial Report to MARAD:

● Draft - upon completion of action.

● Final - 10 days after completion of action (Deliverable #46).

6.0 Vessel Acquisition (Applicable to CLIN 0006)

6.1 Purchase the vessel on behalf of the government.

6.1.1 Vessel (Deliverable #22).

6.1.2 Deliver Bill of Sale to MARAD (Deliverable #23).

6.1.3 Transfer of Vessel Title to MARAD (Deliverable #25).

7.0 Engineering Change (EC) Development (Applicable to CLINs 0007, 0010 and 0012)

Conduct upgrades to the vessel to meet the ORD as directed by the government. This shall include:

7.1 Employing Naval Architects and Marine Engineers to develop plans and drawings for directed upgrades and gaining regulatory body acceptance of proposed upgrades.

7.1.1 Employ Naval Architect to support the Program Manager with plans and drawings.

7.1.2 Employ Port Engineer to support the Technical Manager.

7.1.3 Employ additional personnel for shipyard availability.

7.2 Solicitation for MARAD directed upgrades.

7.2.1 Perform services to select and enter into an upgrade contract with a US Shipyard/industrial assistance facility.

7.2.2 Develop a detailed upgrade specification package for distribution to interested bidders capable of completing the upgrades to include a cover letter, instructions to the bidder, evaluation criteria, upgrade specifications, drawings, and other appropriate information.

7.3 Contracting with a shipyard, or industrial assistance facility if conducted at the layberth, to accomplish upgrades.

7.3.1 Submit the negotiated upgrade contract to MARAD for review and approval 14-days prior to execution.

7.3.2 Finalize the contract document package, to include the contract, contract specifications, contract drawings, and other applicable documents that contribute to the overall scope of the project.

7.3.3 Obtain MARAD approval and consent prior to finalizing the document package.

7.3.4 Execute the contract with the appropriate authorization. Contract execution includes signing the signature page in the contract and initialing all other pages of the contract document package.

7.3.5 Provide upgrade package to MARAD for their records within 14 days after execution of the Contract.

7.4 Providing necessary oversight of the shipyard / contractor work.

7.4.1 Perform services to provide contract support, oversight, and management services for the upgrade contract period, including subcontracts, through the acceptance date and warranty period to include the following:

7.4.2 Work with the shipyard, regulatory bodies, vendors, and other technical authorities to deliver a detailed design that complies with the ORD and meets the contract requirements.

7.4.3 Monitor the upgrade process within the PM’s authority to ensure the design is properly implemented notwithstanding requirements by regulatory bodies including the USCG and ABS.

7.4.4 Monitor the as-built condition of the ship to match the intent of the Government’s upgrades.

7.4.5 Demonstrate that the vessel will comply with all technical requirements of the Contract by performing the necessary tests and inspections prior to delivery.

7.4.6 Enable MARAD to review and approve changes to the upgrades during design development.

7.4.7 Utilize the Change Management Plan to document and facilitate the process.

7.4.8 Hold weekly review meetings during the upgrade phase with MARAD in attendance to review progress and any changes that may impact the Core Requirements.

7.4.9 Request approval from MARAD, in writing, when proposed changes are necessary that could impact cost and schedule

7.4.10 Meet daily with shipyard personnel, and regulatory body and other technical subject matter experts as required.

7.5 Proving upgrades are completed satisfactorily, including non-destructive and operational testing and commissioning (dock trials and/or sea trials), as required by MARAD or regulatory bodies.

7.5.1 Demonstrate that the upgrades will comply with all Contract requirements prior to delivery.

7.5.2 Perform all necessary tests and inspections, in accordance with the Testing and Commissioning Plan.

7.5.3 Ensure at least one Contractor’s team Marine Engineer is available to witness all formal tests and inspections while the vessel is being upgraded, to verify that the system being tested or inspected complies with the Contract requirements, meets Contractor’s quality standards, and adheres to commercial best practices.

7.5.4 Ensure that the appropriate Class and/or Regulatory surveyors are present during these tests and inspections to validate compliance of the installation with the applicable Rules and Regulations.

7.5.5 Invite MARAD, via email, to attend all significant test and inspection activities conducted at the shipyard, at a mutually agreed number of days prior to the start of such test or inspection.

7.5.6 Maintain a record of all test and inspection reports, including a database of open defects in accordance with the Testing and Commissioning Plan.

7.5.7 Utilize team Naval Architects to witness and validate the results of the Deadweight Survey and Inclining Experiment performed by the shipbuilder, to establish an accurate and Class-approved lightship weight and vertical center of gravity (VCG) for the vessel and submit to

MARAD.

7.5.8 If upgrades require a dock trial, verify that the shipyard successfully completes dock trials for all machinery and systems that were upgraded, in accordance with the Dock Trial Schedule developed by Contractor.

7.5.9 If upgrades require a sea trial, ensure that the shipyard conducts rigorous and complete sea trials in the presence of MARAD, ABS, USCG, other regulatory agencies (as required), and all necessary equipment manufacturer’s representatives to demonstrate successful performance of the machinery and systems whose performance could not be adequately demonstrated while at the dock.

7.5.10 Technical Manager to participate in all dock and sea trials and coordinate MARAD participation where required.

7.5.11 Maintain a list of defects or deficiencies identified during trials and testing which have no bearing on the safety or operability of the vessel. List defects on the Certificate of Completion for resolution during the Warranty Period.

7.6 Manage all warranty claims during the warranty period, and work directly with the shipyard to rectify all warranty claims during the Warranty Period to ensure that MARAD receives all of the financial benefits to which they are entitled by the contract and that repetitive defects are avoided on subsequent ships so that quality is continually improved.

7.6.1 Manage all repair activities that originate from a warranty claim during the Warranty Period, even if those repair activities are not able to be fully resolved prior to the expiration of the Warranty Period.

7.6.2 Develop a Warranty Management Plan that describes in detail what constitutes a valid warranty claim and includes the internal MARAD process for submitting warranty claims to the VAM.

7.6.3 Monitor each warranty claim to verify that claims are resolved in a timely manner.

7.6.4 Work directly with the shipyard and MARAD to provide targeted plans for expedited resolution for those aging defects that remain open for more than a reasonable period.

7.6.5 Evaluate all warranty claims to identify possible design improvements for consideration on future vessel acquisitions to help prevent future warranty claims.

7.7 Gaining regulatory body approval of completed upgrades.

7.8 Updating all manuals, drawings, and NS-E to reflect the upgrades.

7.9 Redelivering the vessel to its RRF port of designation.

7.10 Additional Deliverables:

7.10.1 Vessel Delivery (Deliverable #47)

7.10.1.1 Draft Protocol of Delivery (Certificate of Completion and Delivery) 1 week prior to scheduled delivery (Deliverable #57)

8.0 Vessel Custodian Management (Applicable to CLIN 0008)

8.1 Operate and maintain the vessel in layup status or their assigned readiness status (R-status), inclusive of Reduced Operating Status (ROS), as directed by MARAD regardless of COI.

8.2 Perform the following functions:

8.2.1 Test the ships’ systems and equipment to ensure compliance with the U.S.

Coast Guard certifications, the American Bureau of Shipping regulatory requirements and other prescribed requirements.

8.2.2 Develop activation plan and conduct annual review.

8.2.3 Validation the ship can meet MSC-required actions detailed in COMSC Instruction 4626.2 (series) for activation of RRF Ships.

8.2.4 Validation/documentation the ship can meet the requirements of MSC Form 4355/2 Report of Ship Delivery.

8.2.5 Maintain and operate the vessel in the readiness status assigned by

MARAD.

8.2.6 Provide a full crew with current licensing and training requirements.

8.2.7 Maintain/Obtain current COI with the USCG.

8.2.8 Perform inspections and surveys for USCG and ABS to remain current on all regulatory and classification documents

8.2.9 Perform maintenance activities in accordance with the PMP and NS-E.

Ensure spare parts inventory is properly maintained to recommended levels.

8.2.10 Perform minor repairs and document in NS-E. For all parts consumed, track in NS-E and re-order and stock if below recommended level (quantity). When opening a drawer or cabinet to issue a spare part, do complete inventory of that drawer/cabinet, then install a temporary plastic seal. Annotate plastic seal # in NS-E Temporary Seal Log.

8.2.11 Write specifications including adequate periods of performance for major repairs that require industrial assistance, send out for competitive bidding, award, supervise work being performed, and sign off upon completion.

8.2.12 Transition the vessel from ROS to FOS within the prescribed timeline using the created Transition Plan.

8.2.13 Create annual business plan in accordance with BP Guidelines, to include Initial Business Plan, Final Business Plan, and Approved Baseline Business Plan (ABBP). Update ABBP throughout the year as required when conditions change.

8.2.14 Develop Activation/Deactivation Plans within 90 days after award and submit to MARAD for approval (Deliverable #60).

8.2.15 Develop a Preventive Maintenance Plan (PMP) within 90 days after award and enter into NS-E (Deliverable #61).

8.2.16 Submit and receive ABS PM/CM approval and enter into NS-E within 12 months of Notice to Proceed (NTP) (Deliverable #62).

9.0 Vessel Custodian Management – FOS (Applicable to CLIN 0009)

9.1 Provide for the operation, maintenance, and repair of the vessel in Full Operating Status, as directed by MARAD regardless of COI.

9.2 Maintain assigned vessel at the assigned readiness status (R‐Status).

9.3 Services required include labor and supervision to equip, provision, supply (including medical supplies), replace, renew, upgrade, maintain, or repair structures, equipment, machinery, outfitting, spare parts, and supplies in accordance with regulatory bodies’ rules and regulations.

9.4 Provide administrative support to ensure that all requirements of this contract are accomplished in a timely and efficient manner. Administrative support includes:

management personnel, technical support, supplies, materials and services necessary to maintain and operate assigned vessel in FOS and any other operating status determined by the government.

9.4.1 Create annual business plan in accordance with BP Guidelines, to include Initial Business Plan, Final Business Plan, and Approved Baseline Business Plan (ABBP). Update ABBP throughout the year as required when conditions change.

9.4.2 Provide adequate shoreside administrative support to support the vessel.

This includes a Port Engineer, Contracting Officer, labor relations, accounting, procurement (service and parts requisitioning), crewing coordinator, travel coordinator, training coordinator.

9.4.3 Perform operations, maintenance, and repairs of the vessel in accordance with the PMP, ABBP, and Lifecycle Management Plan.

9.4.4 Keep all regulatory and class certifications up to date and perform maintenance in accordance with the PMP.

9.4.5 Transition the vessel from ROS to FOS within the prescribed timeline using the created Transition Plan.

10.0Section Intentionally Left Blank

11.0 Logistics (Applicable to CLIN 0011)

11.1 Critical Spares as recommended by ABS/USCG.

11.2 Operational Spares and Consumables to sustain a 180-day mission.

11.3 Shoreside Spares, any held shoreside parts must come with the vessel.

11.4 Recommend to the government manuals and drawings for translation to English, or procurement of English versions, and accomplish same, as directed.

11.5 Recommend to the government any additional spare parts for the vessel, including shore-based spares and procure as directed.

11.6 Develop the ABS Nautical Systems Enterprise (NS-E) database including preventive maintenance plan, spare parts, certificates, documents, and electronic manuals/drawings population using MARAD’s existing license.

11.6.1 Develop an efficient and manageable Integrated Logistics Support (ILS) program using Nautical Systems Enterprise (NS-E).

11.6.2 Include all data and documentation available to support maintenance and repair of all major machinery and electrical equipment onboard the vessel, to the lowest repairable part. NS-E will be under license to MARAD.

11.6.3 Develop the ILS database to include model numbers, serial numbers, locations, spare part allowance and availability, and other critical information for all major machinery and electrical equipment, including GFE where appropriate.

11.6.4 Make the system functional, including spares and other materials ordering and delivery tracking.

11.6.5 Ensure the system addresses dismantlement plans and logistics. Work directly with the owner to obtain electronic copies of all equipment operations technical manuals, and ensure the documents are uploaded and indexed in NS-E. Translate to English as required.

11.6.6 Work directly with Original Equipment Manufacturers (OEMs) to establish recommended preventative maintenance activities and the frequency at which these activities should be accomplished.

11.6.7 Develop a complete preventative maintenance plan and enter complete preventative maintenance plan into NS-E prior to the delivery of the vessel.

11.7 Recommend to the government necessary outfitting and consumables for the vessel to be maintained in ROS-5 status.

11.8 Perform inspection and validate inventory of onboard equipment/outfitting (Deliverable #27).

11.9 Validation inventory of shoreside spare parts, etc. (Deliverable #29).

11.10 Validation inventory of class recommended spares (Deliverable #30).

11.11 Deliver completed Test Plan (Deliverable #26).

11.12 Populate NS-E database.

11.13 Develop a Preventive Maintenance Plan (PMP) within 90 days after award and enter into NS-E (Deliverable #63).

11.13.1 Enter all equipment that requires maintenance into NS-E

11.13.2 Enter all spare parts into NS-E, and tag to the specific equipment the spare part is used for.

11.13.3 Review OEM recommendations for all equipment and machinery maintenance schedules and periodicity, and build into PMP.

11.14 Submit and receive ABS PM/CM approval and enter into NS-E within 12 months of NTP (Deliverable #64).

11.14.1 Provide As-built Plans (to account for upgrade) to MARAD upon vessel delivery (Deliverable #31).

11.14.2 USCG Periodic Safety Test Procedures NLT 30 days prior to delivery (Deliverable #39).

11.14.3 Review and deliver Weight and Moment Report to MARAD 5 days after completion of action (Deliverable #40).

11.14.4 Create/update Environmental Management Plan and deliver to MARAD.

11.14.5 Develop and implement an Engineering Operating Manual 30 days prior to dock trial and submit to MARAD for approval (Deliverable #58).

11.14.6 Develop and implement a Deck Operating Manual 30 days prior to dock trial and submit to MARAD for approval (Deliverable #59).

11.14.7 Create / update Ship Oil Pollution Emergency Plan (SOPEP) and deliver to MARAD Upon Vessel Delivery (Deliverable #48).

11.14.8 Develop and implement a Safety Management System, upon Vessel Delivery (Deliverable #49).

11.14.9 Develop and implement a Vessel Security Plan upon Vessel Delivery (Deliverable #50).

11.14.10 Obtain and deliver EPA Generator ID Number to MARAD Upon Vessel Delivery (Deliverable #51).

11.14.11 Develop a Heavy Weather Mooring Plan (for home port(s)) and receive approval from USCG 6 months after shipyard (for upgrade) award (Deliverable #52).

11.14.12 Provide 2 sets of operating manuals, technical manuals, and drawings per ship delivered upon vessel delivery (Deliverable #53).

11.14.13 Submit all recommended logistics support documentation to MARAD upon vessel delivery (Deliverable #54).

11.14.14 Perform a Hazardous Material Inventory upon vessel delivery (Deliverable #55).

11.14.15 Develop Lifecycle Management Plan, submit to MARAD (Deliverable #56).

12.0Materials, Outfitting, and Spares (Applicable to CLIN 0012)

12.1 The Contractor shall procure materials including but not limited to consumables, outfitting materials, vessel spares, and shore-based spares as defined by the Contracting Officer.

12.1.1 Scope will be defined by task order.

12.1.2 For all materials purchased under this CLIN, the Contractor shall install and outfit all materials onboard the vessel or deliver them to a Government designated facility as directed by the Contracting Officer.

12.2 Deliverables

12.2.1 Standardization: The critical spares listing shall be the same for each ship (e.g., CAPE RACE, CAPE RAY, CAPE RISE). For ships within a class that are not true sister-ships, the listings shall be as similar to other ships in the class as possible

12.2.2 Long-Term Support (MARAD): Post-delivery, long-term sustainment, spare parts provisioning, and lifecycle logistics will transition to the Ship Manager for commercially available parts. The Contractor shall propose a baseline list of critical equipment and associated critical spares, and spares for the critical equipment identified in their own SMS, within the first 90 days of contract award (ref. ABS Rules for Building and Classing Steel Vessels 2024, Part 4, Chapter 2 Prime Movers, Section 1 Appendix 11 – Guidance for Spare Parts (2020) and Shipboard Configuration Management (Vol 1 from Sep 09, 2008; Chapter 6, Part 6). The Contractor shall also include any additional spare parts (e.g., operational spare parts required to operate the ship for 180 days) to MARAD within the first 90 days of contract award. Critical equipment and associated critical spare parts shall be recorded in NSE.

12.2.3 Responsible for initial logistics, including the delivery of comprehensive as-built drawings, operations and maintenance (O&M) manuals, and technical documentation. At delivery, the VAM must provide a comprehensive critical spare parts list and a regulatory-compliant Required Allowance List (RAL).

13.0Special Studies (Applicable to CLIN 0013)

13.1 The Contractor shall conduct special studies, analysis, and create documentation and presentations in support of this contract as directed by the Contracting Officer.

14.0Layberth Services (Applicable to CLIN 0014)

14.1 Following Attachment J-XX, Contractor shall provide MARAD services for an exclusive use of long-term safe layberth for outfitting of each vessel.

15.0Program Management (Applicable to all CLINs)

15.1 The Contractor shall perform program management of entire project, including but not limited to implementation of an Integrated Master Plan (IMP), Integrated Master Schedule (IMS), Work Breakdown Structure (WBS), and Earned Value Management System (EVMS).

15.2 The Contractor shall keep track of funding logs by vessel, CLIN, and total amount per Task Order.

The following CLIN Structure will be used to provide funding documents to the Contractor.

CLINs Description of supplies or services for each of the

CLINs Major Deliverables (Refer to Attachment J-5: Deliverables for additional Detail)

0001 Intentionally Left Blank 0002 Intentionally Left Blank

0003 Vessel Search and Screening

● Conduct a global market survey of specified type of vessels; (e.g. RO/RO);

● Identify currently available vessels or those that could be made available for acquisition;

● Provide to MARAD a listing of all vessels in priority order identified in the market survey including:

□ Vessel name

□ Type of Vessel

□ Vessel Flag State

□ Year Built/Age

□ Vessel Classification Society and

Classification Status

□ Vessel Owner

□ Total Square Feet (RO/RO)

□ Length Overall/Beam/Draft

□ Propulsion Type

□ Electrical Power Frequency and Capacity

□ SOLAS E0 or ECO Class Endorsement

(Y/N)

□ Purchase Availability Date

● Comparison of the vessel capability as-is, against the ORD requirements;

● Identification of where ORD requirements can be met with upgrades;

● Consideration of alternatives for various cost factors to meet the ORD;

● A ROM estimate, including:

□ Total Acquisition Cost to meet ORD requirements;

□ Cost to reflag;

□ Itemized cost for upgrades to meet ORD;

□ Any known items which may be delivered with the vessels (onboard and ashore);

□ Cost associated with activating a vessel in lay-up; and

□ Pro-forma daily costs for FOS or ROS.

Provide an initial Business Case Analysis.

The report shall contain a prioritized listing of the screened vessels, from which the Government shall determine the candidate vessels for prospective procurement.

1. List of all identified vessels, prioritized to highlight those vessels considered with the greatest capacity or potential to meet ORD requirements (Attachment J-3), with particular attention to the Key Vessel Requirements;

2. Screening recommendation, including characterization of vessels and any sister-ship availability;

3. ROM estimate for value of each recommended vessel in the as-is condition, without modification/upgrade;

4. Narrative report supporting the prioritized recommended screening;

5. Initial Business Case Analysis;

6. Schedule of surveys/inspections and ROM estimate to make the final recommendation;

7. Statement of Work to perform the final Business Case Analysis and recommendation, including required personnel and rates, proposed travel (locations/estimates), and time for completion; and

8. Basis of Estimate and Cost to perform CLIN 0004.

9. Briefing (e.g. PowerPoint slides) summarizing the initial BCA.

The BCA shall include the following for each of the recommended vessels:

● Total Acquisition Cost, including purchase price and any necessary modifications/upgrades to meet ORD requirements;

● Most recent class survey;

● Any outstanding class recommendations;

● Port state information exchange results;

● Hull and Machinery P&I Claims;

● Class endorsements;

● ROM operating costs, including costs associated with activating vessel in lay-up and pro-forma daily costs for FOS or ROS.

0004 Ship Onsite Survey/Inspection and Owner Negotiations

Plan and execute vessel surveys. Develop a Vessel Survey Plan that defines the tasks and schedule for a comprehensive assessment of the vessel’s material condition and operational capabilities. Coordinate logistics for required Government and Contractor personnel to support pier side and underway surveys.

The surveys shall accomplish the following:

● Complete material condition assessment for each vessel;

● Operational tests listed in the Vessel Survey

Guide (Attachment J-10), to the maximum extent permissible by the owner/operator;

● Identify any operating abnormalities for each vessel;

● Itemize shipboard and shore-based spares and develop a ROM value;

● Validate cargo space area and cargo handling capacity (i.e. ramp safe working loads);

● Engage USCG and ABS to identify requirements for re-flagging and reclassification, as required;

● Acquire general arrangement, midship section, and hull/deck scantling plans and conduct drawing analysis to validate deck strength;

● Acquire Stability Analysis, Trim and Stability Booklet and Loading Manual to validate intact and damage stability; and

● Develop initial list of items required for modifications/upgrades to meet ORD

1. Business Case Analysis based on the aforementioned data and analysis. The BCA shall include each vessel’s ranking with narrative justification. The analysis should consider, at minimum, the items identified in Attachment J-8.

2. Completed vessel surveys, with detailed survey results and assessment of each vessel material condition and operating capacity, and also noting any exceptions to operational tests (Attachment J-10) or inspected areas;

3. Detailed cost report for each vessel, including Lifecycle Cost Estimate, with the minimum information per Attachment J-12.

This includes, but is not limited to, the costs associated with vessel acquisition, re-flag, re-class, Baseline Readiness, and any necessary modifications/upgrades to meet ORD specifications;

4. Overview of VAM’s work accomplished for each vessel (i.e.

tests, inspections, assessments, staffing, including subcontractors);

specifications and identify any factors that are deemed not economically beneficial to achieve.

● In addition to the survey items, the BCA shall include for each vessel:

● A detailed Cost Estimate for each vessel, including acquisition, operating, maintenance and any other costs to develop a comprehensive Lifecycle Cost Estimate. The lifecycle cost should be based on an additional 25 years of service life for a vessel being maintained in ROS-5 status.

● A capability score based on the ORD provided

● in Attachment J-3.

● Identification of sister ships.

● Any risks or uncertainties associated with each vessel.

5. Timeline to complete modifications/upgrades or acceptance criteria within the Government’s requirements;

6. Spares and logistics listing, including shore side spares, class required spares, and additional onboard spares;

7. Last Hull Ultrasonic Testing

(U.T.) Report;

8. Last Class Survey;

9. USCG requirements detailing reflagging requirements; and

10. ABS Statement of Fact for class requirements to be met for continued service and/or reclassification.

11. Briefing (e.g. PowerPoint slides) summarizing the BCA and survey results.

0005 Reflagging & Classification, Outfitting

Provide support services to procure the selected vessel and deliver it to a U.S. port at the direction of the Government. To accomplish the procurement of the vessel, the following efforts are required:

● Develop a sales contract;

● Administer the bill of sale;

● Coordinating vessel transfer details with the

Seller and the Government;

● Coordinate and arrange any other requirements for the vessel to become property of the United States.

Additional requirements under this effort include the following:

● Conduct final negotiations for the vessel including, but not limited to:

□ Spare parts

1. Vessel documentation with MARAD/DOT as vessel owner;

2. USCG Certificate of Inspection

(COI), if available;

3. ABS Certificate of Class, if available;

4. Additional certificates from class per required documents listing of VAM contract, e.g. Cargo Vessel Safety Radio

5. Upgrade solicitation package, including cost estimate;

□ Outfitting

□ Drawings, plans and manuals

□ Preventive maintenance plan

□ Maintenance history

□ Delivery of the vessel to the Continental

United States

● Present the acquisition and delivery price to the

Government for acceptance;

● Upon Government acceptance, arrange delivery of the vessel to a port where vessel will be re-flagged and/or re-classed and, if applicable, upgraded;

● Arrange shipping of all shore-based spares, owner-held documents, manuals, etc.;

● Employ four senior officers (Master, Chief Mate, Chief Engineer, First Assistant Engineer) to embark on the vessel for its delivery to the Continental United States (if vessel routinely calls upon the United States, ensure the VAM’s crew rides the final transit of the Seller);

● Government will take delivery of vessel and all appurtenances upon arrival at U.S. port, with vessel ownership under MARAD/DOT on behalf of the U.S. Government, and with custody and responsibility of the vessel under the VAM as the Vessel Operator;

● Develop specifications and plans for vessel reflagging and/or vessel re-classification and/or Government-directed modifications/upgrades;

● Solicit with a shipyard or industrial contractor for re-flagging and/or vessel re-classification and Government-directed modifications/upgrades;

● Coordinate with USCG and ABS for reflagging and/or re-classification of the vessel to achieve a USCG Certificate of Inspection (COI), ABS Certificates of Class, and all other certificates and documentation for U.S. Flag Public Vessel Operation;

● Arrange for a full operating crew to activate the vessel and deliver the vessel to its out-port berth as directed;

● Develop a solicitation to include those modifications/upgrades that the Government deems necessary as directed.

6. Delivery of vessel to U.S. port as directed by Government;

7. Survey of fuel oil/lube oil;

0006 Vessel Acquisition

1. Vessel;

Purchase the vessel on behalf of the Government. 2. Bill of Sale;

3. Transfer of Title.

0007 Engineering Change (EC) Development

Conduct modifications/upgrades to the vessel to meet ORD specifications as directed by the Government. This shall include:

● Employing naval architects and marine engineers to develop plans and drawings for directed upgrades and gaining regulatory body acceptance of proposed upgrades;

● Creating the upgrade specification package;

● Soliciting upgrade package for competitive bidding;

● Upon Government approval, contracting with a shipyard, or industrial assistance facility if conducted at the lay berth, to accomplish upgrades;

● Providing necessary oversight of the shipyard / contractor work;

● Demonstrating satisfactory completion of all upgrade work, including non-destructive and/or operational testing (dock trials and/or sea trials), as required by MARAD or regulatory bodies;

● Gaining regulatory body approval of completed upgrades, if necessary;

● Updating all manuals, drawings, and NS-E to reflect the upgrades;

● Redelivering the vessel to its RRF port of designation.

1. Upgrade package for Government-directed modifications/upgrades;

2. Awarded contract for shipyard/contractor to accomplish approved upgrade package;

3. Vessel with completed modifications/upgrades, per Government approved upgrade package,

4. Demonstration of satisfactory completion of upgrades (i.e.

nondestructive testing, dock trial or sea trial reports), as required by Government;

5. Regulatory body approval, as required;

6. Updated manuals, drawings, and

NS-E database to reflect the upgrades.

7. Delivery of vessel to RRF port of designation;

8. Vessel marking, identity.

0008 Vessel Custodial Management

Operate and maintain the vessel in layup status or their assigned readiness status (R-status), inclusive of Reduced Operating Status (ROS), as directed by MARAD regardless of COI. This shall include, but is not limited to such tasks as:

1. Activation/Deactivation Plans;

2. Lifecycle Management Plan;

3. Preventative Maintenance Plan

(PMP);

● Developing a Government-approved Lifecycle Management Plan and Preventative Maintenance Plan (PMP),

● Implement and perform actions per the Lifecycle Management and Preventative Maintenance Plan.

● Determining deficiencies;

● Writing specifications;

● Performing minor repairs;

●…