SOW Elevator Replacement and PMS.pdf

Statement of Work Job Title: Purchase new Elevator #4

Include Preventive Maintenance Services

BACKGROUND

The Indian Health Service (IHS), Northern Navajo Medical Center (NNMC), Shiprock, New Mexico requires full replacement of Elevator #4. The existing elevator system has reached the end of its service life and no longer meets current reliability, safety, and performance expectations. Replacement of the elevator system is required to ensure continued safe operation, compliance with current codes, and improved system performance.

OBJECTIVES

• Remove and replace the existing Elevator #4 system.

• Provide a complete, new elevator system meeting current codes and standards.

• Improve reliability, safety, and performance.

• Ensure Americans with Disability Act (ADA) compliance and accessibility.

• Minimize disruption to hospital operations.

PERIOD OF PERFORMANCE

Estimate date to Install Elevator by June 8, 2026, and Preventive Maintenance Period of Performance will have a base period of 12 months followed by 4 option periods of 12 months each."

SCOPE

The Contractor shall provide all labor, materials, equipment, engineering, supervision, and incidentals necessary to remove the existing elevator and furnish and install a completely new elevator system.

The Contractor shall be responsible for all work necessary to provide a fully functional, code-compliant elevator system, including all components, connections, and coordination required for proper operation.

GENERAL REQUIREMENTS

• The Contractor shall field verify all existing conditions prior to fabrication and installation.

• The Contractor shall be responsible for all coordination required to complete the work.

• The Contractor shall provide all materials and equipment necessary for a complete and operational system.

• The Contractor shall ensure compatibility with existing building conditions and utilities.

• The Contractor shall comply with NNMC Pre-Construction Risk Assessment (PCRA) and Infection Control Risk Assessment (ICRA) requirements

SYSTEM REQUIREMENTS

The new elevator system shall:

• Be designed and installed in accordance with applicable codes and standards

• Provide safe, reliable, and efficient operation

• Be suitable for a healthcare facility environment

• Include all required safety, operational, and accessibility features

The system shall include, but is not limited to:

• Elevator control system

• Drive system (hydraulic or traction as appropriate)

• Cab, doors, and associated hardware

• Communication and signaling systems

• Safety devices and protections

• Wiring and associated components

LIFE SAFETY AND CODE COMPLIANCE

The system shall comply with:

• American Society of Mechanical Engineers (ASME) A17.1 – Safety Code for Elevators

• National Fire Protection Association (NFPA) 101 – Life Safety Code

• NFPA 70 – National Electrical Code

• ADA Accessibility Guidelines

• IHS Facility Design Standards

• Local and State of New Mexico codes

All required life safety features shall be provided, including fire service operation, emergency communication, and required safety protections.

DEMOLITION AND INSTALLATION

The Contractor shall:

• Establish lock out and tag out on elevator #4 prior to construction

• Remove existing elevator equipment and associated components

• Dispose of removed materials in accordance with applicable regulations

• Install new elevator equipment and systems

• Restore affected areas to original or better condition

COMMISSIONING AND TESTING

The Contractor shall:

• Establish lock out and tag out on elevator #4 testing and verification

• Perform all testing required to ensure proper operation

• Verify system performance and safety features

• Coordinate inspection with the Authority Having Jurisdiction (AHJ)

• Obtain all required certifications and approvals

• Release lock out and tag out for normal operation

PREVENTIVE MAINTENANCE

The Contractor shall provide preventive maintenance services for the newly installed elevator system following final acceptance.

The preventive maintenance program shall include, at a minimum:

• Routine inspection of all mechanical, electrical, and control components

• Lubrication and adjustment of moving parts

• Inspection and testing of safety devices and emergency systems

• Verification of door operation, alignment, and closing speeds

• Inspection of cables, rails, and drive systems

• Testing of communication and alarm systems

• Cleaning of equipment and removal of debris

• Identification and correction of deficiencies

Maintenance shall be performed in accordance with manufacturer recommendations and applicable codes, including ASME A17.1 and A17.2.

The Contractor shall provide a maintenance schedule indicating frequency of service visits.

The Contractor shall provide documentation of all maintenance activities, including inspection reports and any corrective actions taken.

Preventive maintenance services shall be performed for a period of one (1) year following final acceptance, unless otherwise specified.

SUBMITTALS

Prior to installation, the Contractor shall provide:

• Shop drawings

• Equipment specifications

• Installation schedule

At project completion, the Contractor shall provide:

• As-built drawings

• Operation and maintenance manuals

• Inspection and final certification documentation

QUALITY CONTROL

• All work shall be performed by qualified and licensed elevator contractors

• All equipment shall be new and compliant with applicable standards

• Work shall be performed in accordance with manufacturer requirements

INFECTION CONTROL AND SAFETY

• Maintain clean and safe work areas

• Coordinate work in patient care areas

• Establish ICRA barriers and HEMP filtration around construction areas based on PCRA / ICRA requirements

DELIVERY

Commissioning and Acceptance

Work shall be considered complete upon:

• Successful installation of new elevator system

• Passing all inspections and certifications

• Completion of testing and commissioning

• Submission of all required documentation

• Issues of Certificate of Operation

• Approval by COR and Facilities Management

GOVERNMENT-FURNISHED PROPERTY

None unless otherwise specified.

CONTRACT-FURNISHED PROPERTY

The Contractor shall provide all labor, materials, equipment, tools, and supervision required to complete the modernization.

SECURITY REQUIREMENTS

Contractor personnel shall:

• Check in/out daily with Facilities Management

• Wear contractor identification badges

• Coordinate work in patient care areas

PLACE OF PERFORMANCE

Northern Navajo Medical Center U.S. Highway 491 North Shiprock, New Mexico 87420

Commissioning and Acceptance