SS130117RP0003_DOC_Furniture_RFP-5.17.17.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATE . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PAGE 3 OF 3 SS130117RP0003

PROPOSALS ARE DUE JUNE 16, 2017 AT 12 P.M.

NO LATE PROPOSALS AND NO HAND CARRIED

PROPOSALS

1401 Constitution Ave, NW Room A226, Attn: Jean Mann Washington, DC 20230

Table of Contents

B.1 CLAUSES INCORPORATED IN FULL TEXT

B.2 CONTRACT TYPE

B.3 SCHEDULE OF RATES

B.4 FAIR OPPORTUNITY

C.1 PERFORMANCE WORK STATEMENT (PWS)

C.2 BACKGROUND, SCOPE AND OBJECTIVES

C.3 REQUIREMENTS

C.4 PLACE OF PERFORMANCE

C.5 PERIOD OF PERFORMANCE

C.6 HOURS OF OPERATION

C.7 GOVERNMENT FURNISHED RESOURCES

C.8 TRAINING, LICENSES AND CERTIFICATIONS

C.9 IDENTIFICATION OF CONTRACTOR EMPLOYEES

C.10 TRAVEL/SHIPPING

C.11 SECURITY REQUIREMENTS

C.12 CONFLICTS OF INTEREST

C.13 DATA RIGHTS

C.14 DIRECT LABOR COSTS

C.15 REPORTS AND DELIVERABLES

C.16 DELIVERABLE SCHEDULE

D.1 PACKAGING

D.2 SHIPMENT AND MARKING

D.3 F.O.B. POINT

E.1 CLAUSES INCORPORATED BY REFERENCE

E.2 CLAUSES INCORPORATED IN FULL TEXT

F.1 CLAUSES INCORPORATED BY REFERENCE

F.2 CLAUSES INCORPORATED IN FULL TEXT

F.3 SCHEDULE OF DELIVERABLES

G.1 CLAUSES INCORPORATED IN FULL TEXT

G.2 PAYMENT – (FIRM FIXED PRICE)

G.3 PAYMENT—(TIME & MATERIALS/LABOR HOUR)

G.4 NOTIFICATION OF EXPENDITURE OF FUNDS – (TIME & MATERIAL/LABOR HOURS) 17

G.5 APPLICATION OF ESCALATION RATES ON T&M TASK ORDERS

G.6 SUBMITTAL OF INVOICES

H.1 CLAUSES INCORPORATED BY REFERENCE

H.2 CLAUSES INCORPORATED IN FULL TEXT

H.3 OTHER CONTRACTS

H.4 REGULATION COMPLIANCE REQUIREMENTS

H.5 CODES AND STANDARDS

H.6 POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE

I.1 CLAUSES INCORPORATED BY REFERENCE

I.2 CLAUSES INCORPORATED IN FULL TEXT

J.1 DISCOUNT PRICING (Use Excel Version) J.2 LCAT CEILING RATES (Use Excel Version)

K.1 CLAUSES INCORPORATED BY REFERENCE

K.2 CLAUSES INCORPORATED IN FULL TEXT

L.1 CLAUSES INCORPORATED BY REFERENCE

Table of Contents

SS1301-17-RP-0003

Page - 2

L.2 CLAUSES INCORPORATED IN FULL TEXT

L.3 PROPOSAL PREPARATION

M.1 CLAUSES INCORPORATED IN FULL TEXT

M.2 EVALUATION METHOD

SECTION B

SCHEDULE OF SUPPLIES AND SERVICES

Page - 3

B.1 CLAUSES INCORPORATED IN FULL TEXT

1352.216-75 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (APR 2010)

During the term of the contract, the Government shall place orders totaling a minimum of $10,000.00.

The maximum amount of all orders placed against contracts awarded shall not exceed the ceiling of

$100,000,000.00.

B.2 CONTRACT TYPE

This is a multiple award Indefinite Delivery-Indefinite Quantity (IDIQ) contract issued in accordance with FAR 16.504 for the purchasing of office furniture, and design, installation, and removal services in support of all bureaus/offices within the Department of Commerce as requested through the Enterprise

Services Office of Acquisition (ES-A).

B.3 SCHEDULE OF RATES

Furniture prices shall be based on the minimum percentage discount from the Manufacturer’s List Price for products as identified in Attachment J.1 “Discount Pricing”. Minimum discounts shall apply to all years of the contract and include all service fees associated with performance under this contract.

Labor pricing for installation and related services shall be based on the maximum labor rates for the identified labor categories (LCATs) as identified in Attachment J.2 “LCAT Ceiling Rates”. LCAT ceiling rates identified in J.2 shall apply respectively to each of the five contract years. The unit of issue

(rates) is the fully burdened fixed price hourly rate per LCAT.

Discounts exceeding the percentages listed in J.1 and/or lower than the LCAT rates in J.2 may be offered at the task/delivery order level.

All pricing is identified in Attachments J.1 and J.2 (Excel Version).

B.4 FAIR OPPORTUNITY

Each order exceeding the simplified acquisition threshold shall be placed on a competitive basis. The contracting officer must provide each awardee a fair opportunity to be considered for each order exceeding $3,500 issued under this contract, to include soliciting Unicor.

SECTION C

Statement of Work

Page - 4

C.1 PERFORMANCE WORK STATEMENT (PWS)

The Contractor shall furnish the necessary personnel, material, equipment, services, and facilities (except as otherwise specified) to provide the products and perform the services as identified in this Statement of

Work.

C.2 BACKGROUND, SCOPE AND OBJECTIVES

The DOC is a cabinet-level Department that promotes job creation, economic growth, sustainable development, and improved standards of living for all Americans. The DOC works in partnership with businesses, universities, communities, and our nation’s workers to realize its mission to help make

American business more innovative at home and more competitive abroad. The Department has a widespread and diverse set of responsibilities within the areas of trade, economic development, weather monitoring and communication, technology, entrepreneurship and business development, and statistical research and analysis. The Department is comprised of 12 Bureaus with operations across the United

States, six U.S. Territories, and more than 70 international offices. The Bureaus include the National

Oceanic and Atmospheric Administration (NOAA), National Institute of Standards and Technology

(NIST), United States Census Bureau, United States Patent and Trademark Office (USPTO), Bureau of

Industry and Security (BIS), International Trade Administration (ITA), Economic Development

Administration (EDA), National Telecommunications and Information Administration (NTIA), National

Technical Information Service (NTIS), Minority Business Development Agency (MBDA), Bureau of

Economic Analysis (BEA) and the Economics and Statistics Administration (ESA). The Office of the

Secretary (OS) is the headquarters organization for the Department.

The purpose of this initiative is to obtain turnkey furniture project management services, procurement, furniture design, installation and reconfiguration of existing furniture systems.

The objectives of this contract are to:

Acquire systems furniture, office furniture, case goods, seating, filing and office storage cabinets;

Acquire design, installation, and furniture dismantle and disposal services;

Meet the varying requirements of the DOC Bureaus efficiently and cost effectively; and

Increase the quality of service

C.3 REQUIREMENTS

C.3.1 Task/Delivery Order Specific Requirements

Individual task and delivery orders issued under this contract will be managed, monitored and evaluated by the federal personnel as specified in the task order. Task/delivery orders will describe the products and services required to be performed, period of performance and any unique terms not addressed in this contract.

C.3.2 Manufacturers

On order, the Contractor shall provide the products from all of the following manufacturers:

Herman Miller (Action Office 2, including Geiger products)

Allsteel

Steelcase

Inscape

Kimball

Teknion

Page - 5

Paoli

National

JSI

Logiflex

C.3.3 Services

On order, the Contractor shall perform the following services:

1. Furniture Procurement

2. Freight/Shipping Management

3. Installation Services, Signage, and Project Management (including reconfiguration)

4. Design Services

5. Storage, Dismantle, and Removal/Disposal Services

C.3.3.1 Furniture Procurement

The contractor shall be able to order furniture from the manufacturer itself or an approved dealer in the appropriate geographic region.

C.3.3.2 Freight/Shipping Management

The Contractor shall coordinate, track, provide status and intervene with interested parties as needed to resolve any issues on shipping of furniture to its designated place of delivery.

C.3.3.3 Installation Services, Signage, and Project Management

On order the Contractor shall provide installation services on a particular project.

The contractor shall provide an experienced project manager/installation manager (PIM) to maintain supervision on the premises during delivery and installation to ensure that all furniture is properly delivered and installed in accordance with all requirements within this statement of work and

Task/Delivery Orders. The PIM shall be trained by the manufacturer in specialized methods of construction related to the product and certified by the systems furniture manufacturer. Signage may be requested at the order level. The PIM shall be responsible for total project specific management including but not limited to on-site management, scheduling, coordination and technical assistance with the CO and COR or Technical Point of Contact (TPOC), as required throughout all phases of installation.

The PIM shall be responsible for confining his crew and work to the designated project areas and ensuring that installation personnel are identifiable per on-site security standards.

The furniture installation services shall require the contractor’s project manager (PM) and/or on-site

PIM to coordinate the following processes:

On-site pre-installation coordination meeting and delivery/installation site inspection

Loading dock coordination with building owner

Product delivery, staging, installation, storage, trash removal and clean-up

Electrical, network and telecommunications coordination

Product inspection, installation and key management inspection punch-list

Punch-list completion

Delivery site inspection/acceptance

The contractor and COR/TPOC will establish an installation schedule which shall incorporate any relevant time restrictions and furniture manufacturing.

Page - 6

The Contractor shall schedule a pre-installation meeting with the COR/TPOC, Contractor’s project manager, on-site supervisor, and appropriate installation personnel prior to proceeding with the installation, to review the following:

Planned approach for each phase

Coordination required with building trades and movers

Responsibilities of each building trades and mover personnel

Elevator availability

Street delivery schedule

Delivery truck size

The contractor shall coordinate the manufacturing and delivery schedule with the installers and/or the installation company.

The CO will provide the basis for determining delays. Any delays during any phase of installation not due to the fault of the Government shall be the responsibility of the contractor (e.g. storage costs, additional labor costs).

The contractor shall coordinate all furniture installation work with the COR/TPOC and building manager in order to provide space appropriate for receiving, storing and securing furniture product, including disposing of packing material and debris. The contractor shall be responsible for obtaining street delivery space. The government is not responsible for any parking tickets for Contractor’s business or personal vehicles.

The contractor shall ensure that employees eat and drink in designated areas only and comply with

Federal and State smoking regulations. Additionally, the contractor shall ensure staff does not unlawfully manufacture, distribute, dispense, possess, or use a controlled substance or alcohol while working.

Clean and dust all furniture surfaces inside and outside with non-toxic cleaner upon completion of each job. Vacuum clean all carpeted work areas with an installer-furnished heavy duty vacuum cleaner at the end of each installation phase, including the panel and component installations. Use vacuum cleaners equipped with high efficiency vacuum bags and high efficiency particulate arrestance [HEPA] filters to capture particles. Repair any damage to the carpet and perform any spot cleaning in accordance with the carpet manufacturer’s guidelines, provided by the COR.

Within seventy-two (72) hours after completing product installation, the on-site supervisor shall accompany the COR on a punch-list walkthrough inspection consisting of the following:

Verification of the working condition of the furniture

Quality of installation

Quality of goods received

Development of punch-list

The contractor shall provide a team of installers to correct minor deficiencies and make all minor adjustments as required to eliminate safety hazards or as required by the COR. The contractor shall assume responsibility for correcting all outstanding deficiencies within ten (10) working days of furniture inspection. Contractor shall be responsible for the following:

Page - 7

Touch-up of nicks and scratches on the furniture that may occur before, during, and after installation (up until final acceptance by the COR)

Cleaning or replacement of all fabric marred before, during, and after installation (up until final acceptance by COR)

All undiscovered freight damage

All shipping and handling charges for replacement parts

After each installation has been fully completed and inspected, the COR will provide a written acceptance. Responsibility and liability for loss or damage shall remain with the contractor until final inspection and acceptance by COR.

Delivery instructions and / or restrictions will be provided at the order level.

C.3.3.4 Design Services

On order, the Contractor shall provide design services. The Contractor’s designer shall conduct a site verification to ensure the drawings reflect all salient dimensions and report any construction concerns that might impact the installation of furniture. The contractor’s designer shall work with the COR to develop solutions by way of product or redesign for areas of concern.

The design shall incorporate the workstations to be occupied by the customer and all supporting equipment, such as printers, storage, fax machines, copiers, etc., unless otherwise specifically excluded.

The Contractor’s designer shall meet with the COR to verify DOC standard fabrics and finishes.

After the final furniture drawings, fabrics, and finishes are approved, the Contractor shall provide a bill of materials (BOM).

C.3.3.5 Storage, Dismantle and Removal/Disposal Services

On order, the Contractor shall provide storage of excess parts, removal and/or disposal of old or broken office furniture no longer serving a useful purpose. All furniture shall be disposed in a manner consistent with local laws and regulations. The Contractor is encouraged to seek cost savings by offering buyback or re-purposing to local non-profit community for donation opportunities for existing systems and supplemental furniture deemed eligible, and to seek recycling disposal opportunities, if available.

The contractor shall clean up and remove all trash from the premises daily. The contractor shall perform offsite recycling disposal.

C.3.4 Product Requirements

All products shall be new and delivered ready for use. The contractor shall provide all components, hardware and parts necessary for proper assembly, installation and operation.

All panels and components shall be of a design, material and workmanship to withstand hard daily usage over an extended life with a minimum of maintenance and repair. Components within the same manufacturer shall have the same modularity and interchangeability so that components in one workstation will also fit in another workstation.

C.3.5 Warranty

The Contractor shall warranty all products supplied against defect or failure for a minimum of 12-months from Government acceptance and against non-obsolescence; i.e. manufacturers will provide products with

Page - 8 similar appearance, compatibility, and operational characteristics in terms of form, fit and function for a minimum of 5-years after purchase.

C.4 PLACE OF PERFORMANCE

Tasks and deliveries shall be performed as directed in task orders. Locations include Government facilities in the Continental United States and U.S. territories with primary locations in the Washington, DC metro and surrounding areas. Other most probable areas include Boulder, CO; Seattle, WA, Kansas

City, MO and Hampton Roads, VA.

C.5 PERIOD OF PERFORMANCE

The total period of performance for placing task orders is five years from date of award.

C.6 HOURS OF OPERATION

Hours of operation will be identified in individual task orders. Generally, Government offices are closed for the following Federal holidays and occasionally during other designated periods. Contractors who may be working at DOC or other Government facilities shall not be able to perform activities onsite on these days or during those periods designated for closure:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

Washington’s Birthday Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

When any such holiday falls on a Saturday, the preceding Friday is observed; when any such holiday falls on Sunday, the following Monday is observed.

Government closures may occur during the contract performance period as a result of Executive Order, Office of Personnel Management direction or other form of Federal proclamation. These closures are often due to inclement weather, potentially hazardous conditions or other special circumstances. Closures or delays of this nature during the performance period do not entitle the Contractor to compensation for time not worked or to an automatic period of performance extension.

Hours will be identified in each task order. General facility base hours are between 8:00 am and 5:00 pm

Monday through Friday. Extended hours are not an authorization for overtime or premium pay.

Installation services may be required after 5:00 pm Monday through Friday and/or weekends to limit disruption to normal government operations.

C.7 GOVERNMENT FURNISHED RESOURCES

The Government will provide access to facilities where delivery/services are required.

C.8 TRAINING, LICENSES AND CERTIFICATIONS

The Contractor shall be responsible for any special training, licensing and certifications of Contractor personnel necessary to provide the expertise and support required by this contract.

Page - 9

C.9 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

C.10 TRAVEL/SHIPPING

Travel may be required to meet with customers and/or vendors. Authorized travel will be identified in individual task orders. If travel is not specifically authorized in writing, travel is not authorized as a separate billable expense. Authorized travel shall be in accordance with the Federal Travel Regulation and the Federal Acquisition Regulation part 31.205-46. Travel reimbursed under task orders issued under this contract shall be based on the most economical form of transportation available only. Any costs deemed unreasonable will be reduced to a reasonable amount. Improper costs will be disallowed and deducted from the invoice. Any exceptions shall be fully justified and documented with the invoice. All travel shall be scheduled sufficiently in advance to take advantage of available discount rates.

Travel requirements shall be met using the most economical form of transportation available. This includes using connecting rather than direct flights, and reasonable efforts to insure the most economical flights are secured. Simply relying on a travel agent may not be sufficient. If economy class transportation is not available, the invoice must include justification for use of higher class travel indicating dates, times, and flight numbers.

Information on current Federal Travel Regulations and current per diem rates may be obtained at the following web site:

http://www.gsa.gov/portal/category/21287

Shipping of furniture product to the desired location(s) directed in task/delivery orders will be reimbursed at cost without any additional mark-up or fees. Shipping expenses will be considered as part of the total task/delivery order cost to government.

C.11 SECURITY REQUIREMENTS

C.11.1 Security Implementation

The Contractor shall establish and implement security aspects of the contract execution environment (i.e.

policies, procedures, standards, resources, controls, and outcomes to include applicable verification testing) that are compliant, effective, and reliable in the areas of personnel security (for clearances and access), information security and assurance, and physical security and protection of facilities and infrastructure.

C.11.2 Physical Security

The Contractor shall ensure access to Contractor buildings, rooms, work areas and spaces, and structures that house DOC sensitive information or IT systems through which DOC sensitive information can be accessed, is limited to authorized personnel. The Contractor shall ensure controls are implemented to deter, detect, monitor, restrict, and regulate access to controlled areas at all times. Controls shall be sufficient to safeguard IT assets and sensitive information against misuse, loss, theft, destruction, accidental damage, hazardous conditions, fire, malicious actions, and natural disasters.

http://www.gsa.gov/portal/category/21287

Page - 10

C.11.3 Badges

If necessary (for extended onsite services), all Contractors shall complete a Department of Commerce

Personal Identity Verification (PIV) Request form CD-591 prior to being granted access to U.S. federal

Government facilities. The PIV is a technically advanced picture-ID badge will enhance the security of all federally controlled facilities and computer systems to ensure a safer environment for all Federal employees and Contractors.

C.12 CONFLICTS OF INTEREST

Performance under this contract is not anticipated to create any Organizational Conflict of Interest (OCI).

However; should the Contractor and/or subcontractor personnel performing work under this contract come into contact with information that may create a competitive advantage on a future Government acquisition, the Contractor is required to notify the Contracting Officer within 3 business days of when the potential OCI is discovered.

C.13 DATA RIGHTS

The Government has unlimited rights to all documents/material produced under task/delivery orders. All documents and materials, to include the source code of any software produced, designs, blueprints and plans, whether resulting in a solicitation or not, shall be Government owned and the property of the

Government with all rights and privileges of ownership/copyright belonging exclusively to the

Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the

Government and may not be used for any other purpose. This right does not abrogate any other

Government rights.

C.14 DIRECT LABOR COSTS

Direct Labor costs under this contract includes Contractor employee labor, Sub-Contractor employee labor and Consultant labor. Maximum direct labor rates are identified in Section B, Schedule of Rates.

C.15 REPORTS AND DELIVERABLES

The following reports and deliverables are required at the contract level during performance of this contract. Any additional reports or deliverables will be specified in task/delivery orders.

C.15.1 Post Award Conference

The Contractor(s) shall attend a post award conference scheduled within 30 days after contract award.

Location will be at the DOC, 1401 Constitution Ave NW, Washington, DC.

C.15.2 Monthly Ordering Report

The Contractor shall prepare and submit Ordering Reports by the 10th of every month for the previous month. The Monthly Ordering Report shall include the following information for all task/delivery orders issued.

PO number/award number

Order date

Customer Bureau Name

Manufacturer name

Category by functional area

Short Product descriptions

Page - 11

Manufacturer part number(s)

Quantities

IDIQ unit price

Awarded unit price

Discount amount (from MPL)

Ship to zip code

Ship from zip code

Freight amount

C.15.3 Monthly Status Report

The Contractor shall provide a monthly status report by the 10th of every month for the previous month.

The report shall provide an outline of:

Project status

Summary of items delivered and installed that month

Summary of furniture disposed that month

Total Trade-In Credit

Summary of repairs, including date/time/location of repair and whether repair was accomplished on-time, etc.

Summary of problems resolved

Issue status (new, open, closed since last report)

Schedule status

C.15.4 Periodic Progress Meetings

The Contractor shall attend progress meetings requested by the contracting activity. The Contracting

Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the

CO will apprise the Contractor of how the government views the Contractor's performance and the

Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

C.15.5 Task Order Reports and Deliverables

Task order reports and deliverables will be specified at the task order level.

C.16 DELIVERABLE SCHEDULE

The contractor shall prepare and submit the deliverables as required and defined in this SOW in accordance with the Schedule of Deliverables, Section F.3.

SECTION D

Packaging and Marking

Page - 12

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

D.2 SHIPMENT AND MARKING

The contractor shall clearly mark each shipment with the company name, the contract number, Task Order number (if applicable), and as appropriate the item identification, quantity of items, and notice of partial or final delivery.

D.3 F.O.B. POINT

The F.O.B. point for all furniture delivered items, unless otherwise directed by the Government shall be specified in the individual task orders.

SECTION E

INSPECTION AND ACCEPTANCE

Page - 13

E.1 CLAUSES INCORPORATED BY REFERENCE

52.246-2 INSPECTION OF SUPPLIES-FIXED-PRICE (AUG 1996)

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

52.246-6 INSPECTION--TIME-AND-MATERIAL AND LABOR-HOUR (MAY 2001)

E.2 CLAUSES INCORPORATED IN FULL TEXT

1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract. (b) The place of acceptance will be:

See paragraph C.4

SECTION F

DELIVERIES OR PERFORMANCE

Page - 14

F.1 CLAUSES INCORPORATED BY REFERENCE

52.242-15 STOP-WORK ORDER (AUG 1989)

F.2 CLAUSES INCORPORATED IN FULL TEXT

1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

(a) The period of performance of this IDIQ Contract (for the purpose of placing orders) is five (5) years from the date of award. There are no option periods at the contract level (except FAR 52.217-8). See paragraph C.5.

F.3 SCHEDULE OF DELIVERABLES

Submit all reports to StrategicSourcing@doc.gov

Deliverable

PWS

Reference Delivery Date Format Quantity

Post Award Conference C.15.1 30 days after award Meeting 1

Monthly Ordering Report C.15.2 10th of Every Month Electronic

MS Office or

PDF

Email

Monthly Status Report C.15.3 10th of Every Month Electronic

MS Office or

PDF

Email

Progress Meetings C.15.4 As Required Meeting As Required but no more frequent than

1 per Qtr mailto:StrategicSourcing@doc.gov

SECTION G

CONTRACT ADMINISTRATION DATA

Page - 15

G.1 CLAUSES INCORPORATED IN FULL TEXT

1352.201-70 CONTRACTING OFFICER'S AUTHORITY (APR 2010)

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

The Contracting Officer is Tammy Journet at tjournet@doc.gov

1352.201-72 CONTRACTING OFFICER'S REPRESENTATIVE (C0R) (APR 2010)

(a) ____________________* is hereby designated as the Contracting Officer’s Representative (COR).

The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at:

*The name and address of the COR will be designated at the time of contract award

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting

Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

1352.216-74 TASK ORDERS (APR 2010)

(a) In task order contracts, all work shall be initiated only by issuance of fully executed task orders issued by the Contracting Officer. The work to be performed under these orders must be within the scope of the contract. The Government is only liable for labor hours and costs expended under the terms and conditions of this contract to the extent that a fully executed task order has been issued and covers the required work and costs. Charges for any work not authorized shall be disallowed.

(b) For each task order under the contract, the Contracting Office shall send a request for proposal to the contractor(s). The request will contain a detailed description of the tasks to be achieved, a schedule for completion of the task order, and deliverables to be provided by the contractor.

(c) The contractor shall submit a proposal defining the technical approach to be taken to complete the task order, work schedule and proposed cost/price.

(d) After any necessary negotiations, the contractor shall submit a final proposal.

mailto:tjournet@doc.gov

Page - 16

(e) Task orders will be considered fully executed upon signature of the Contracting Officer. The contractor shall begin work on the task order in accordance with the effective date of the order.

(f) The contractor shall notify the Contracting Officer of any instructions or guidance given that may impact the cost, schedule or deliverables of the task order. A formal modification to the task order must be issued by the Contracting Officer before any changes can be made.

(g) Task orders may be placed during the period of performance of the contract. Labor rates applicable to hours expended in performance of an order will be the contract rates that are in effect at the time the task order is issued.

(h) If multiple awards are made by the Government, the CO shall provide each awardee a fair opportunity to be considered for each task order over the micro-purchase threshold unless one of the exceptions at

FAR 16.505(b) applies.

1352.216-76 PLACEMENT OF ORDERS (APR 2010)

(a) The contractor shall provide goods and/or services under this contract only as directed in orders issued by authorized individuals. In accordance with FAR 16.505, each order will include:

(1) Date of order;

(2) Contract number and order number;

(3) Item number and description, quantity, and unit price or estimated cost or fee;

(4) Delivery or performance date;

(5) Place of delivery or performance (including consignee);

(6) Packaging, packing, and shipping instructions, if any;

(7) Accounting and appropriation data;

(8) Method of payment and payment office, if not specified in the contract;

(9) Any other pertinent information.

(b) In accordance with FAR 52.216-18, Ordering, the following individuals (or activities) are authorized to place orders against this contract:

Authorized Contracting Officer of the Enterprise Services Organization

(c) If multiple awards have been made, the contact information for the DOC task and delivery order ombudsman is:

Tammy Journet

1401 Constitution Ave, NW

Washington, DC 20230

1352.237-74 PROGRESS REPORTS (APR 2010)

Submit Progress/Status Report as stated in section F.3.

1352.245-70 GOVERNMENT FURNISHED PROPERTY (APR 2010)

The Government will provide the following item(s) of Government property to the contractor. The contractor shall be accountable for, and have stewardship of, the property in the performance of this contract. This property shall be used and maintained by the contractor in accordance with provisions of the "Government Property" clause included in this contract.

Government Property will be identified on individual task orders.

Page - 17

G.2 PAYMENT – (FIRM FIXED PRICE)

Payment of the prices delineated in this contract will be made after DOC’s inspection and acceptance of the deliverables and receipt of a proper invoice.

G.3 PAYMENT—(TIME & MATERIALS/LABOR HOUR)

For Time and Material, payment will be made on a monthly basis after acceptance of work and receipt of a proper invoice. The Contractor shall provide sufficient detail, including fully burdened labor rates and hours worked, and receipts for material to support the invoice.

The Contractor shall not accrue costs in excess of the amount funded under this Time and Material contract. Any work performed in excess of the amount funded is at the Contractor’s own risk.

G.4 NOTIFICATION OF EXPENDITURE OF FUNDS – (TIME & MATERIAL/LABOR

HOURS)

The Contractor shall notify the Contract Specialist and COR in writing, within 5 calendar days, when costs incurred exceed 75% of the obligated funds.

G.5 APPLICATION OF ESCALATION RATES ON T&M TASK ORDERS

The Contractor shall limit the escalation of rates in T&M task orders to no earlier than twelve (12) months from the date the order is issued in accordance with the schedule of rates in Section B. The rate effective at the time of task order issuance shall remain in effect for twelve continuous months; regardless of the amount of time remaining before a rate escalation occurs on the contract. Subsequent periods shall similarly escalate to the published or proposed rate for that period and remain in effect for a period of twelve additional months before escalating.

G.6 SUBMITTAL OF INVOICES

Submit invoices and required supporting documents, electronically via e-mail to the following e-mail address:

As specified in task/delivery orders

Email a copy of the invoice to the Contracting Officer and the Contracting Officer’s Representative.

Invoices shall be prepared as follows:

(a) A separate invoice shall be submitted for each billing period under this contract.

(b) Invoices shall be submitted within 10 days after delivery or performance of work, but not more frequently than monthly

(c) Include the invoice and supporting documents as an attached PDF document.

(d) Include in the e-mail subject line the following:

(i) Invoice #

(ii) Contract Number

(iii) Name of your Company/Organization

(iv) Attention: Contract Specialist

Page - 18

(v) Example: Invoice No. 1 of Contract No. SS1301-16-C-0001 ABC Corporation, Attention: Jimmy Dear

(e) Documentation shall include:

(i) Name and address of the Contractor.

(ii) Invoice number and invoice date

(iii) Contract number and title.

(iv) Period of work billed.

(v) Amount billed by CLIN under the contract

(vi) Hours expended per individual under the Task Order (for Time and Material/Labor

Hour Task Orders)

(vii) Total amount of billing and cumulative total billed for all work under the contract to date.

(viii) Name and address of the individual to whom payment should be sent.

(ix) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(x) Name of the Contracting Officer.

(f) If the invoice and supporting documents exceed 8 MB, the Contractor shall submit the invoice via the postal service to:

As specified in task/delivery orders

SECTION H

SPECIAL CONTRACT REQUIREMENTS

Page - 19

H.1 CLAUSES INCORPORATED BY REFERENCE

1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR

2010)

1352.239-72 SECURITY REQUIREMENTS FOR INFORMATION TECHNOLOGY

RESOURCES (APR 2010)

H.2 CLAUSES INCORPORATED IN FULL TEXT

1352.208-70 RESTRICTIONS ON PRINTING AND DUPLICATING (APR 2010)

(a) The contractor is authorized to duplicate or copy production units provided the requirement does not exceed 5,000 production units of any one page or 25,000 production units in the aggregate of multiple pages. Such pages may not exceed a maximum image size of 10-3/4 by 14-1/4 inches. A "production unit" is one sheet, size 8-1/2 x 11 inches (215 x 280 mm), one side only, and one color ink. Production unit requirements are outlined in the Government Printing and Binding Regulations.

(b) This clause does not preclude writing, editing, preparation of manuscript copy, or preparation of related illustrative material as a part of this contract, or administrative duplicating/copying (for example, necessary forms and instructional materials used by the contractor to respond to the terms of the contract).

(c) Costs associated with printing, duplicating, or copying in excess of the limits in paragraph (a) of this clause are unallowable without prior written approval of the Contracting Officer. If the contractor has reason to believe that any activity required in fulfillment of the contract will necessitate any printing or substantial duplicating or copying, it shall immediately provide written notice to the Contracting Officer and request approval prior to proceeding with the activity. Requests will be processed by the Contracting

Officer in accordance with FAR 8.802.

(d) The contractor shall include in each subcontract which may involve a requirement for any printing, duplicating, and copying in excess of the limits specified in paragraph (a) of this clause, a provision substantially the same as this clause, including this paragraph (d).

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

The contractor shall comply with all applicable laws, rules and regulations which deal with or relate to performance in accord with the terms of the contract.

1352.228-70 INSURANCE COVERAGE (APR 2010)

(a) Workers Compensation and Employer's Liability. The contractor is required to comply with applicable federal and state workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General liability.

(1) The contractor shall have bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) When special circumstances apply in accordance with FAR 28.307-2(b), Property Damage Liability

Insurance shall be required in the amount of $25,000.00

Page - 20

(c) Automobile liability. The contractor shall have automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

(d) Aircraft public and passenger liability. When aircraft are used in connection with performing the contract, the contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel liability. When contract performance involves use of vessels, the Contractor shall provide, vessel collision liability and protection and indemnity liability insurance as determined by the

Government.

1352.228-72 DEDUCTIBLES UNDER REQUIRED INSURANCE COVERAGE- FIXED PRICE

(APR 2010)

When the Government is injured, wholly or partially as a result of the contractor's actions and such actions are covered by the insurance required by 1352.228-70, Insurance Coverage, the Government is entitled to recover from the contractor the full amount of any such injury attributable to the contractor regardless of a deductible. The Contracting Officer may offset the amount of recovery against any payment due to the contractor.

1352.231-71 DUPLICATION OF EFFORT (APR 2010)

The contractor hereby certifies that costs for work to be performed under this contract and any subcontracts hereunder are not duplicative of any costs charged against any other Government contract, subcontract, or other Government source. The contractor agrees to advise the Contracting Officer, in writing, of any other Government contract or subcontract it has performed or is performing which involves work directly related to the purpose of this contract. The contractor also certifies and agrees that any and all work performed under this contract shall be directly and exclusively for the use and benefit of the Government, and not incidental to any other work, pursuit, research, or purpose of the contractor, whose responsibility it will be to account for it accordingly.

1352.237-75 KEY PERSONNEL (APR 2010)

(a) The contractor shall assign to this contract the following key personnel:

Project Manager

(b) The contractor shall obtain the consent of the Contracting Officer prior to making key personnel substitutions. Replacements for key personnel must possess qualifications equal to or exceeding the qualifications of the personnel being replaced, unless an exception is approved by the Contracting Officer.

(c) Requests for changes in key personnel shall be submitted to the Contracting Officer at least 15 working days prior to making any permanent substitutions. The request should contain a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. The

Contracting Officer will notify the contractor within 10 working days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes.

H.3 OTHER CONTRACTS

Page - 21

The Government may undertake or award other contracts for additional work at or near the site of the work under this contract. The Contractor shall fully cooperate with the other contractors and with

Government employees and shall carefully adapt scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the Contracting

Officer. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

H.4 REGULATION COMPLIANCE REQUIREMENTS

In accordance with FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and

Construction Contracts and FAR 52.223-17, Affirmative Procurement of EPA-Designated Items in

Service and Construction Contracts, the Contractor shall make maximum use of products that are either

Biobased or EPA Designated. Exceptions to the use of Bio-Based or EPA Designated must be forwarded to the CO, with a copy to the COR, requesting an exemption with documentation justifying its non-use.

When both the Biobased (USDA-designated) item and EPA-designated will be used for the same purposes, and both meet the government’s need, the Contractor shall purchase the EPA-designated item.

The contractor is responsible for reviewing the Biobased

(http://www.catalog.biopreferred.gov/bioPreferredCatalog/faces/jsp/catalogResults.jsp?SMSESSIO

N=NO) and EPA Designated Product List (http://www.epa.gov/cpg/products.htm) for new updates. A list of possible products, that are not necessarily all inclusive, that may be either Biobased or EPA designated are listed below:

Adhesives (B) Corrosion Preventatives (B)

Lubricants (B) Metal Cleaners and Corrosion Removers (B)

Shipping Pallets (B)(E) Paperboard and packaging products (E)

Office Furniture (E) Office Recycling Containers (E)

Office Waste Receptacles (E) Plastic Desktop Accessories (E)

Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection

Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request. Office Furniture is an

EPA-designated item.

H.5 CODES AND STANDARDS

The contractor shall ensure that all products and services comply with the following recognized national and international standards relevant to the design, manufacture, and install of contract furniture as follows but not limited to:

International Standards Organization [ISO], Standard ISO-9000 for compliance with total quality management standards in manufacturing practices and procedures.

International Standards Organization [ISO], Standard ISO-14001 for compliance with the environmentally responsible practices and processes in manufacturing facilities.

http://www.catalog.biopreferred.gov/bioPreferredCatalog/faces/jsp/catalogResults.jsp?SMSESSION=NO http://www.catalog.biopreferred.gov/bioPreferredCatalog/faces/jsp/catalogResults.jsp?SMSESSION=NO http://www.epa.gov/cpg/products.htm https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

Page - 22

American National Standards Institute [ANSI], Guidelines and certification for safe use of commercial and institutional furniture products.

Business and Institutional Furniture Manufacturers Association [BIFMA], Safety and Performance

Standards, developed in conjunction with ANSI to…