SS-26-047-KY_Notice_of_Intent_to_SS_-_Haddonstone.pdf

NOTICE OF INTENT

SS-26-047-KY

Waive Solicitation and Approve Sole Source – Ornamental Limestone at Cranes Roost Park

Response Deadline: 4:30 p.m., Wednesday, January 7, 2026

The City of Altamonte Springs intends to waive the solicitation process and declare Haddonstone (USA) LTD as a sole source for the purchase of ornamental limestone replacement parts in the amount of $120,639.90 for FY2026.

Interested Vendors (firms or individuals) that can sell the goods/provide the services to the City can respond with an alternate solution that overcomes the sole/single source reasons stated on the sole/single source documentation, along with sufficient detailed convincing documentation, regarding their ability to supply equivalent commodities or services. The Vendor’s response must be sent directly to the City of Altamonte Springs Procurement Division to the attention of Procurement Specialist, Krisha Yurkiewicz, at KYurkiewicz@altamonte.org and received no later than 4:30 pm, Wednesday, January 7, 2026. The City reserves the right to require the responding Vendor to submit additional information as it may deem necessary and may consider any evidence available to it of the financial, technical, and other qualifications and abilities of the responding Vendor.

This is not a request for bids or proposal and there is no solicitation available. The City will not consider any responses as a proposals, bids, or quotes. Any responses received as a result of this Notice of Intent shall be considered solely for determining whether bona fide competition exists.

If it is determined by City staff, after reviewing any information received from responding vendors, that sole/single source justification stands and that the commodities or contractual services are available only from a sole/single source, the City shall prepare a recommendation to the City Commission requesting approval waive the solicitation process and the sole/single-source purchase.

Persons are advised if they wish to appeal any decision made at the hearing/meetings, they will need to ensure that a verbatim record of the proceedings is made which includes the testimony evidence upon which the appeal is to be based, per Chapter 286.0105, Laws of Florida. The City of Altamonte Springs does not provide this verbatim record. Persons with disabilities needing assistance in participating in any of these proceedings should contact the City Clerk Department ADA Coordinator 48 hours in advance of the meeting at 407-571-8122 (Voice) or 407-571-8126 (TDD).

mailto:KYurkiewicz@altamonte.org http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0286/Sections/0286.0105.html

MEMORANDUM

Date:

To:

Via:

From:

Re:

December 19, 2025 Fabio Henao, Chief Procurement Officer Ryan Thompson, Director of Leisure Services Jennifer Campbell, Parks and Grounds Division Director Summary of Single/Sole Source Request – Haddonstone Ornamental Limestone at Cranes Roost Park.

This is a request to waive the solicitation process and approve Haddonstone (USA) LTD as a single/sole source vendor for the purchase of limestone baluster pieces and accessories that border the lakefront walkway at Cranes Roost Park. The Haddonstone at Cranes Roost Park is now over 15 years old. Many pieces have cracked and are starting to fail. In addition, the material is fading. As the final year of the five-year plan, fiscal year 2026 will include the replacement of approximately 15 of the 95 railing sections, in addition to eight decorative benches in the plaza and twelve benches on the overlook near the tower.

Haddonstone (USA) LTD. is the original manufacturer for the architectural, ornamental cast stone railing system overlooking the water at Cranes Roost Park. The Haddonstone brand, make, and model is necessary to maintain operational continuity and to match the current décor of the railing system. The railing system was originally installed in 2006.

For the reasons stated above, the request is to waive the solicitation process and approve Haddonstone (USA) LTD as a single/sole source vendor for the purchase of the cast limestone replacement parts in the amount $120,639.90 (Quote #SQ000837-1).