SS-25-031-KY_Comm._Memo_Approved.pdf

This is a commission memorandum from the City of Altamonte Springs, Florida, addressing a sole source procurement for the Regional Water Reclamation Facility (RWRF). The document details a request to waive the formal solicitation process and approve HUBER Technology, Inc. as the sole source vendor for purchasing a mechanical belt screen and a wash press. The procurement is valued at $348,930, with the term of the sole source agreement extending through Fiscal Year 2025, ending September 30, 2025. On March 14, 2025, the Procurement Division posted a Notice of Intent to Sole Source on their website, inviting potential vendors to submit alternative solutions until 4:30 p.m. on March 19, 2025, with no responses received.

The fiscal information indicates sufficient funds are available in the budget for this equipment purchase. The mechanical belt screen and wash press are critical components for the wastewater treatment process, designed to remove materials and trash from raw wastewater while protecting downstream equipment. HUBER Technology, Inc. is identified as the sole provider of authorized parts, equipment, and service for the system installed in 2016. The procurement exceeds the $50,000 formal solicitation threshold, necessitating City Commission approval. The recommended action is to waive the formal solicitation process and declare HUBER Technology, Inc. as the sole source provider for the specified equipment at the RWRF.