SS-25-020-RS_AECOM_Comm_Memo_Approved.pdf

This is a City Commission memorandum from the City of Altamonte Springs, Florida, seeking to waive the formal solicitation process and approve AECOM Technical Services, Inc. as a single-source vendor for specialized water resource management services on hydrothermal processing. The project stems from an Innovative Wastewater Technology Grant of $750,000 from the Florida Department of Environmental Protection (FDEP), which requires an exact match. AECOM will assess the effectiveness of hydrothermal processing technologies (HTP) to destroy Contaminants of Concern (COCs) in wastewater biosolids, including pharmaceuticals, perfluoroalkyl, and polyfluoroalkyl substances (PFAS). The procurement timeline included a Notice of Intent to Single Source posted on January 24, 2025, with potential vendors having until 4:30 p.m. on January 29, 2025, to respond. The proposed contract term would extend until May 31, 2026, coinciding with the FDEP grant expiration.

The project will be entirely funded through the state grant from the Florida Department of Environmental Protection, with services to be reimbursed on a cost basis. Since the services from AECOM will exceed the formal solicitation threshold of $50,000, the City's procurement procedure requires Commission approval to waive the formal solicitation process. The total contract amount is not to exceed $750,000, matching the grant amount. The recommended action is to waive the formal solicitation process, declare AECOM as a single-source provider for specialized water resource management services on hydrothermal processing, and authorize the Mayor to execute the contract, subject to review by the City Attorney.