SS-25-019-KY_Commission_Memo_Approved.pdf

This is a City Commission memorandum from the City of Altamonte Springs, Florida, concerning a sole source procurement for streetlight repair and replacement materials for Fiscal Year 2025. The document details a request by the Public Works Department to waive the formal solicitation process and approve SESCO Lighting, Inc. as a single source vendor for streetlight repair and maintenance materials, with a total budget not to exceed $100,000. The procurement process included a Notice of Intent to Single Source posted on January 15, 2025, with an open solicitation period until January 21, 2025, during which potential alternative vendors were invited to propose equivalent solutions; no responses were received during this period.

The fiscal information indicates sufficient funds are available in the budget for this procurement. The recommended action is to waive the formal solicitation process and declare SESCO Lighting, Inc. as the single source vendor for streetlight repair and replacement materials. The city typically takes 4 to 6 weeks for delivery once ordered, and the increased inventory will help ensure more responsive maintenance and timely completion of streetlight repairs. The commission approved this single source request on February 4, 2025, with the city manager and chief financial officer providing their signatures and approval.