SS-2026031418.pdf

SOURCES SOUGHT NOTICE (SSN)

AUDIO/VISUAL IMPROVEMENTS

SS-2026031418

Date of Issuance: 07/24/26

Response Deadline: 08/21/26 at 5:00pm, MDT

1.0 Introduction and Purpose

The National Laboratory of the Rockies (NLR) is the U.S. Department of Energy’s (DOE) primary national laboratory for energy systems research and development. As the energy systems laboratory, NLR’s unique strength lies in developing and integrating a broad array of energy technologies into robust, resilient systems - bridging foundational research with practical applications to lower energy costs, drive economic growth, bolster national security, and deliver abundant and reliable energy.

This is a Sources Sought Notice (SSN) issued by the Alliance for Energy Innovation, LLC (Alliance). The purpose of this SSN is to conduct market research and gather information on the current capabilities of potential sources to provide audio-visual (AV) professional services including design, sales, fabrication, installation, maintenance, engineering, and project management of enterprise scale AV systems. AV systems may include conference room audio and visual systems, video walls, 2D and 3D projection and display systems, audio reinforcement, digital signage, and Public Address (PA) technologies.

The information received will be used for planning purposes and to inform the potential development of a future solicitation.

2.0 Scope of Need

The project objective, at a high level, is to provide dynamic, modern, and secure AV technology systems for use at all five (5) of the NLR campuses.

2.1 Required Capabilities:

a. Audio-Visual firms with a Colorado office, local presence, and ability to support task orders with onsite requirements including 24-hours’ prior notice.

b. Ability to travel as required to the five (5) NLR campuses

South Table Mountain (STM) Campus:

15013 Denver West Parkway Golden, CO 80401-3305

Flatirons Campus (FC):

19001 W. 119th Avenue Arvada, CO 80007

Denver West (DW) Building 16 1607 Cole Boulevard Golden, CO 80401

Washington DC Office (WDC) 901 D Street, S. W., Suite 930 Washington, DC 20024-2157

Applied Research for Communities in Extreme Environments

(ARCEE):

955 Draanjik Drive Fairbanks, AK 99775

c. Staffing ability to handle multiple concurrent AV projects in various stages of implementation and provide maintenance service

2.2 Preferred Capabilities:

a. Certified Crestron Master Programmer able to be dedicated to NLR Projects

b. Certified Project Management Professional able to be dedicated to NLR Projects

c. Certified QSC Programmer able to be dedicated to NLR Projects

d. Subcontractor may be required to maintain DOE Q Access Authorization security clearance for some av installations.

e. If subcontractor has experience working in classified AV spaces and performing installations, please provide relevant details

2.3 Technical or Safety Requirements:

a. Conference room AV equipment installations shall meet or exceed compliance with Americans with Disabilities Act (ADA) Sections 204, 205, 307 and 309, standards for keeping access clear, audibility, usability and access to operable parts.

b. Installation of AV specific low-voltage Category (CAT) cabling and associated infrastructure shall follow industry best practices outlined in the current revision of the Telecommunications Industry Association and Electronic Industry Alliance (TIA/EIA) 568 standards for wiring of commercial buildings.

c. Ability to maintain an Experience Modification Rate (EMR) of 1.0 or less when averaged over 3-years

3.0 Information Requested from Respondents

Please structure your response to address the following areas. This information will help us understand your ability to meet our potential needs.

3.1. Company Information

• Company Name, Address, and Website URL.

• Point of Contact (Name, Title, Email, and Phone Number).

• Company Overview (briefly describe your company, its size, and core competencies).

• Socio-Economic Status (e.g., Small Business, Woman-Owned, Veteran-Owned, 8(a), HUBZone, etc.) under the specified NAICS code.

3.2. Capabilities and Relevant Experience

• Provide a narrative of your company's experience with AV projects within an

Enterprise or Government environment with similar scope, size, and complexity.

• Specifically describe any experience providing AV solutions to government agencies

(Federal, State, or Local).

• Provide up to three (3) examples of past projects, including a brief description, the client, and the outcome.

• Describe any experience with classified related AV projects (SCIFF, Classified, Multi-Class conference rooms).

3.3. Technical/Solution Approach

Based on the "Scope of Need" in Section 2.0, describe your company capabilities and approach to new AV design and installation projects. Include a typical timeline from design through completion including commissioning and standard support and warrantee.

3.4. Pricing Labor Support

Describe the labor categories for AV System Design, Installation, Project Management, Engineering, exc with Rough Order of Magnitude (ROM) price estimates for each category.

3.5. Key Questions

1. Provide your experience sourcing, installing, and certifying video-wall displays and direct-view video walls

2. Describe any lower-tier subcontractors your organization might use to complete a complex audio-visual system design, installation, project management, commissioning, warranty and service agreement

4.0 Submission and Administration Instructions

• Response Deadline: All responses must be received by 08/21/2026 at 5:00 PM

MDT. Late responses may not be considered.

• Format: Responses should be submitted in PDF format. Please limit your response to

10 pages or less not including a cover page.

• Method of Submission: Responses must be submitted electronically to the following email address: ASP.Responses@nlr.gov.

• The subject line should read: SS-2026031418: [Your Company Name]

• Small Business Requirements: The NAICS code anticipated for any potential future requirement is 541512 Computer Systems Design Services. Responses may be used to determine if a small business set-aside is appropriate for a resultant solicitation.

Disclaimer: Responding to this request identifies your company as an interested candidate only.

Your submittal is not in response to a Request for Proposals (RFP). This is an SSN, not a Request for Proposal. All responses must be in writing via email and verbal replies will not be accepted. Project related questions or inquiries related to this posting will not be entertained at this point in the procurement process. Status of this posting or any action related to this posting thereafter will not be entertained. This document represents a market research effort. Any costs associated with the development of a response to this request will not be reimbursed by Alliance and submission does not guarantee or otherwise promise inclusion in any forthcoming RFP. In the event a solicitation results from this SSN, Alliance reserves the right to set aside in total or in part any resultant award. Should the Alliance elect not to proceed with a further solicitation, Alliance may or may not notify respondents of this decision.

mailto:ASP.Responses@nlr.gov