SRS27937-BULK_LPG_pr.pdf

This is a Bid Register and Opening Summary for Caesar Rodney School District, on behalf of the State of Delaware, soliciting bids for bulk liquified petroleum gas (propane) delivery and related services under ITB SRS27937. The bid opening occurred on August 19, 2026, at 1:00 p.m. at the Caesar Rodney District Office, with three attendees from the school district representing transportation, finance, and management functions. The scope of work encompasses propane supply and delivery across New Castle, Kent, and Sussex counties in two volume categories per county (Group A for 5,500 gallons and above; Group B for up to 5,500 gallons), along with tank and regulator installation, equipment maintenance, initial leak testing, safety inspections, tank removal, appliance modifications for code compliance, and additional piping installation as required. The contract term runs one year from September 9, 2026, through September 8, 2027, with five optional one-year renewal periods available through negotiation initiated no later than 90 days prior to contract termination. Two bids were received from SchagrinGAS Co. and Sharp Autogas; however, the specific bid amounts are not fully documented in this register.

Pricing shall remain firm for the initial contract term, quoted in U.S. dollars based on the Central Atlantic (PADD 1B) wholesale propane price index, with any price adjustments beyond the initial term limited to the Philadelphia Consumer Price Index (CPI-U) reflecting the previous 12-month change. The contractor must own and maintain all propane tanks and exterior equipment at no cost to the agency, provide a single point of contact for customer support, and maintain at least one off-site fueling location within Caesar Rodney School District boundaries. Delivery must occur within a reasonable timeframe for normal orders and within four hours for state-declared emergencies. Insurance requirements include worker's compensation, commercial general liability ($1,000,000 per occurrence / $3,000,000 aggregate), and automotive liability ($1,000,000 combined single limit). Bid and performance bond requirements are waived. Mandatory monthly usage reporting in Excel format is required by the 15th of each month, with quarterly reporting of subcontractor diversity supplier participation. Award was expected within 30 days of bid opening.