SRC0000033976.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division Print Procurement

SUBCONTRACTING SHALL NOT BE ALLOWED UNDER THIS CONTRACT

INVITATION TO BID FOR: 2026-2027 School Bus Safety Inspection Decal - 7" x 7", decal, prints 4 PMS colors, Pantone 141, Pantone 4148, Black, and White represented by pink, one side on 2 mil clear mylar with serialized numbering, and permanent adhesive and split back liner prints black ink. Shrinkwrap 100 per package.

BID NUMBER: SRC0000033976

BID NOTICE DATE: September 15, 2025

OPENING DATE: September 22, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/31/2025, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to Print Procurement at e-mail:

tim.riley@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide 2026-2027 School Bus Safety Inspection

Decal for use by the Ohio Department of Public Safety.

2. EXACT QUANTITY: 55,000 (550 PKG @ 100/PKG).

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS:

A. SIZE: 7" x 7"

B. STOCK: Clear 2 mil mylar with permanent adhesive. Shall be pressure sensitive and have a split back liner. Note: Sticker will be an outdoor sticker and will be applied to exterior of school buses and will be exposed to road salt, weather extremes, and corrosion.

C. NUMBER OF ORIGINALS: 2

D. PRESSWORK: Prints one side, Split back liner prints one side

E. NUMBERING: Starting number is HP525001 and ending number is HP580000.This request shall be produced without any missing, duplicated, or voided numbers. ONLY EXACT SERIES OF NUMBERS REQUIRED WILL BE ACCEPTED. Each decal has serialized range numbering. Serialized range numbering shall be Arial, 12pt, Black ink, and Bold. Prints on bottom left area inside the state of Ohio image.

F. INK: Fade proof UV ink - 4 PMS colors, Pantone 141, Pantone 4148, Black, and Opaque White represented by pink.

G. BINDERY: Split Back Liner for ease of removal.

H. FINISHED TRIM SIZE: 7" x 7"

I. TYPESETTING: N/A

J. SUPPLIED TO VENDOR: A PDF will be furnished to the selected vendor. Return all state supplied materials to the proof to person.

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf mailto:tim.riley@das.ohio.gov

K. PROOF: A Exact color match, to size and carton and/or package label proofs shall be sent to Ohio Department of Public Safety, Printing Services ATTN: Randy Bare Please provide actual pre-production printed sample for review and approval on specified stock for color comparison, also must include the required package and carton labels for review. Please notify us via email at printrequest@dps.ohio.gov when proof is sent for review.

L. PACKAGING: Decals shall Shrinkwrap @ 100 per pkg (550 PKGS @ 100/PKG). Each package shall pack from left to right in box, consecutively from top to bottom, with lowest package number on top, and serialized number range included. Please number each carton consecutively, in order to easily identify next carton in serialized number range. The cartons shall be stacked on the pallet in numerical sequence with the highest number on the bottom and the lowest on the top, in such a manner as to allow working the cartons horizontally, layer by layer, from top to bottom. All skids should be marked with the ranges, as well. Each package and carton must have the serialized number range enclosed, provided on the label, or delivery will NOT be accepted.

M. REQUIRED PACKAGE LABELS: 10059300 2026-2027 School Bus Safety Inspection Decal 47545 100/pkg

Serialized range in pkg

N. REQUIRED CARTON LABELS: 10059300 2026-2027 School Bus Safety Inspection Decal 47545 Serialized range in Carton and quantity in carton. All cartons must contain equal quantity with the exception of last carton.

PACKING SLIP: With delivery, provide a delivery receipt which shall include the following information: Name of ordering agency, ODPS order number 47545, quantity ordered, quantity shipped, requested delivery date, actual date of delivery, title of material, and change order(s), if applicable.

PALLET SPECIFICATIONS: The cartons shall be securely fastened to four-way (40 inches by 48 inches, cube form) pallets with four way entry; flush-type by using shrink-wrap or stretch film. All loaded pallets shall be in cube form, so they are stackable. The loaded cartons shall not extend beyond the perimeter of the pallet. The maximum loaded pallet height shall not exceed 56 inches as measured from the bottom of the pallet. The maximum pallet load shall not exceed a maximum weight of 5,000 pounds.

5. DELIVERY: REQUESTED BY 11/12/2025 (LIST DELIVERY INSTRUCTIONS)

SHIP TO: ODPS Alum Creek Facility, 1583 Alum Creek Dr., Columbus OH 43209

Attn: OSP Stockroom

6. INVOICE:

SEND

INVOICE TO: DPS FISCAL 2 Origin 984, PO Box 182074, Columbus, Ohio 43218-2074, ospfiscal2@dps.ohio.gov

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.

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AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: