D E S I G N C U S T O M I Z A T I O N

Instructions to Bidders

❖ Only the contractors in attendance at the mandatory pre-bid conference will receive this invitation to quote.

❖ When submitting the bid, the contractor is to include the Bid Form (page of this packet) and the ITQ, along with any addendums received. The contractor is to sign the addendum to confirm acknowledgement. Fill out the bid in ink, pencil will not be accepted.

❖ Labor, overhead, permits, insurance and profit must be included into each itemized price and not listed as a separate itemized price or listed under miscellaneous. Non-compliance will result in rejection of the bid.

❖ Itemized pricing may be used for negotiation, in the event of a change in the extent or scope of work, as described in the Specifications.

❖ All rehabilitation work performed must be inspected (rough-in and final) and conform to County Ordinances, State Laws, and Southern Building Code.

❖ Contractor will be allowed 45 days to complete all repairs. Contractor is to stay in communication with staff if additional time is needed.

Builder’s Risk Insurance Requirement

a. Coverage.

The Contractor shall obtain and maintain, at its own expense, a Builder’s Risk Insurance policy for the duration of construction. The policy shall provide “all-risk” or “special form” coverage protecting against loss or damage to the work, materials, equipment, and supplies used in or incidental to the project, whether located on-site, off-site, or in transit.

b. Amount.

Coverage shall be written for no less than the total construction contract amount, including any approved change orders.

c. Named Insureds.

The policy shall name Santa Rosa County, its officers, employees, and agents as additional insureds and loss payees as their interests may appear. The policy shall include a waiver of subrogation in favor of Santa Rosa County.

d. Proof of Coverage.

Prior to issuance of the Notice to Proceed or commencement of any work, the Contractor shall furnish Santa Rosa County with a Certificate of Insurance and a copy of the Builder’s Risk policy endorsement. Work shall not commence until such documentation has been reviewed and approved by the County.

e. Deductibles and Claims.

The Contractor shall be solely responsible for any and all deductibles and shall promptly process any claims arising under the Builder’s Risk policy. Any insurance proceeds shall be made payable jointly to the Contractor and Santa Rosa County and applied toward repair or replacement of the damaged work.

f. Duration and Cancellation.

Coverage shall remain in effect until Santa Rosa County issues written notice of final acceptance or completion of the project. The policy shall not be canceled, reduced, or allowed to lapse without thirty (30) days’ prior written notice to Santa Rosa County.

Bid Form

CONTRACTOR'S EMERGENCY REPAIR

SPECIFICATIONS BID SUBMISSION SHEET

SHIP/HOME PROGRAM

APPLICANT/OWNER: Mary Rivera

ADDRESS: 2128 Estate Circle, Navarre, FL 32566

PHONE NO. 850-686-9915

FILE NO: S-SR2025-08 DATE PREPARED: February 24, 2026

Contractor's Certification:

I (we) certify that I (we) have carefully examined the Housing Program Rehabilitation Project document including the Contractor Section, for the above referenced job, and submit the following TOTAL bid to complete the project to construction industry standards for repairs, and that there will be NO CHANGE

ORDERS OR ADDITIONAL FUNDING on this project.

On the basis of these examinations, I(We) propose to furnish all materials, tools, machinery and labor necessary to complete the work in a professional manner and to complete the rehabilitation work at the prices listed opposite each item.

TOTAL BID PRICE (including all addendums): $

CONTRACTING FIRM:

PHONE:

SIGNATURE:

TITLE:

CONTRACTOR’S STATEMENT OF QUALIFICATIONS

(Contents of this statement will be confidential.)

NAME OF CONTRACTING FIRM:

ADDRESS OF FIRM:

SOCIAL SECURITY NUMBER: PHONE: FAX:

CELL:

DATE FIRM ORGANIZED/HOW LONG IN BUSINESS: WHERE INCORPORATED AND WHEN:

HOW LONG IN CONTRACTING BUSINESS UNDER PRESENT FIRM

NAME:

HAVE YOU ENGAGED IN BUSINESS UNDER ANY OTHER NAME?

GENERAL NATURE OF WORK PERFORMED BY YOUR FIRM: HAVE YOU EVER FAILED TO COMPLETE ANY WORK AWARDED TO YOU OR YOUR FIRM? (Yes or No) (If Yes, attach statement explaining where and why.)

HAVE YOU EVER DEFAULTED ON A CONTRACT?

(Yes or No) (If Yes, attach statement explaining where and why.)

CAN YOUR FIRM FURNISH A LETTER OF CREDIT FROM YOUR

SOURCE OF FINANCING?

LIST OF SUBCONTRACTORS

PLUMBER: PHONE NUMBER:

ADDRESS:

ELECTRICIAN: PHONE NUMBER:

ADDRESS:

ROOFER: PHONE NUMBER:

ADDRESS:

CARPENTER: PHONE NUMBER:

ADDRESS:

SEPTIC TANK: PHONE NUMBER:

ADDRESS:

LIST YOUR USUAL MATERIAL SUPPLIERS AND ACCOUNTS:

ATTACH CURRENT COPIES OF THE FOLLOWING:

* State of Florida, Dept. of Professional Regulation Registration

* County Contractors Certificate

* Contractor’s Liability Insurance Certificate

* W-9 Form

* Workman’s Compensation Insurance Certificate or Waiver issued by the State of Florida

TYPED OR PRINTED NAME AND TITLE OF CONTRACTOR:

SIGNATURE:

STATE OF FLORIDA

COUNTY OF

Sworn to and subscribed before me this Day of , 200 .

(Signature of Notary Public - State of Florida)

Personally Known or produced the following as Identification:

General Requirements

1. Workmanship: Industry Standard

Workmanship will be judged as to industry standard.

2. Testing/Grading Criteria: ASTM

If necessary, any testing or grading criteria will be in accordance with the appropriate ASTM.

3. Qualifications of Persons/Firms on the Job

Persons or firms on the project shall be actively engaged in the line of work required by the specifications and shall be able to refer to work of similar character performed by them. They shall be fully conversant with the general technical phraseology of the line of work covered by the drawings and specifications.

4. Bid Only on Items Indicated

Contractors are cautioned to bid only on indicated items. Neglect to do so will result in a bid rejection.

5. Work Deviating from Specifications

When rehabilitation work is in progress contractors will not be paid for any work deviating from specifications unless the change is approved in writing by the property owner and Santa Rosa County housing program administrator. Change requests must be submitted within 3-days from contractor request and owner approval.

6. Substitutions

No substitutions for any item listed in the specifications will be accepted unless approved in writing by Santa Rosa County.

7. Omissions/Discrepancies in Project Bid

The contractor shall bring to the attention of Santa Rosa County omissions and discrepancies in the project bid items. Failure to do so is an indication of the contractor’s willingness to accept the original intent within the scope of standard practice to complete the renovation not leaving any unfinished or incomplete work in part or whole. No qualification of a bid item is acceptable. Including a bid qualification is grounds for rejection.

8. Equal Substitutions

The phrase equal means equal in quality and integral properties and similar in design. All materials and workmanship shall comply with applicable codes.

9. Inspection of Work

The contractor shall permit Santa Rosa County to inspect the work at any time.

10. Work Performance

All work performed must comply with the Florida Building Code and the Project Bid Specifications Handbook. Work must conform to project bid specifications. Materials, procedures and workmanship must also comply. All work shall be completed in an acceptable workmanlike manner.

Items omitted in the specification that are discovered during a site investigation by the contractor should be brought to the attention of Santa Rosa County before the bid opening date.

11. Dimensions and Measurements

Dimensions and measurements stated in the specifications are for guidance only. The bidder is responsible to investigate the site and to verify dimensions and measurements. Santa Rosa County will not adjust the contract amount in the event stated specification measurements or dimensions are found to be inaccurate. Measurements noted in the specifications are rounded up to the closest foot.

12. Addenda or Corrections

Addenda or corrections issued during the time of tendering are to be covered in the proposal and shall become part of the contract documents.

13. Detailed Cost Breakdown

The contractor selected for the project must provide a detailed breakdown relative to cost. The cost breakdown establishes a basis to work from if any changes or deletions are made to the scope of work during the construction. In the absence of a detailed cost breakdown, the County estimate figures will become binding in the event of any changes.

14. Orderly Work Site and Debris Removal

The contractor is responsible for maintaining an orderly work site and will not allow debris to accumulate. All hazardous conditions will be corrected and debris removed prior to final payment.

15. Work Left Open Until Inspected

No framing, mechanical or electrical work is to be closed-in until inspected by the County Inspections Officer.

16. OSHA Guidelines/Standards Enforced

OSHA guidelines and standards shall be strictly enforced.

17. Safety/Security of Dwelling

If a resident relocates, the safety and security of the dwelling becomes the sole responsibility of the contractor. Utilities that are removed or relocated will be replaced prior to final inspection.

18. Lead-Based Paint Prohibited

Use of all lead-based paint (any paint containing more than .06% lead by weight in the total non-volatile contents of liquid paint or in the dried film of paint already applied) is strictly prohibited.

19. Building Permits

All rehabilitation projects will require a building permit and any sub permits should be obtained as required by code. Work shall not commence until the Building Permit Card has been posted in a conspicuous place on the front of the premises. It is the responsibility of the contractor to request the appropriate inspection from the County Inspections Office at each inspection level required under the scope of the rehabilitation work. If a permit is not required by the county, a letter documenting the determination, including the name and contact information for the person making the determination, is required.

20. Replacement of Materials

Unless otherwise indicated, any material being replaced shall be replaced with material of the same type, dimension and initial quality.

21. Installation and Associated Items

Installation or repair of items includes all accessory items associated with that installation.

22. Repair of Non-Specified Areas

While repairing specified items, any damage done to other adjoining areas shall be repaired or replaced.

23. Definition of Replace

Replace is defined as removing existing materials and installing new. All work associated is included.

The finished area is to be in a new rehabbed state.

24. Removal of Material from Job Site

Unless otherwise authorized, all material removed from the job becomes the responsibility of the contractor. Any material removed from the dwelling may remain in the custody of the owner at their request.

25. New Items Installed to Finished State

New items must be installed to a finished state (i.e. doors to be hinged, locked, trimmed, painted and threshold installed.)

26. Roof Inspections

24 hours prior to roof removal, the contractor shall notify Santa Rosa County Housing Office.

Unless otherwise advised, the contractor should not cover the roof until an inspection is complete.

27. Handicap Accessibility

Handicap accessibility requirements will be addressed on an individual case basis. Requirements for a specific project will be detailed per the Americans with Disabilities Act (A.D.A.) and all other applicable federal and state laws.

28. Code Compliance

All work performed on a rehabilitation project must comply with local, state and federal codes and guidelines.

29. Change Orders

Any change request to the general specifications or job specification must be submitted in writing.

No work is authorized until a change order is approved. A change order request must be submitted to the County within three days of the issuance by the contractor and approval by the owner.

30. Personal Items

Removal and relocating of all personal items in the dwelling is the sole responsibility of the owner.

Specifications

ITEM SPECIFICATION

Insulation Wall: 3 ½” Kraft back fiberglass (R11) Ceiling: Minimum R-38;

Owens Corning or equal.

Windows Single hung; double glazed insulated units. Screens included. Croft, Keller or equal. All must comply with 140 mph criteria or county code. Must be low E, Argon gas

Wood Framing Sole plates and/or framing next to concrete or masonry shall be pressure treated. Framing for wall to be 16” o.c., with single bottom plate, double top plate.

Roofing Shingles shall be 235#, 35-year fiberglass. Owens Corning, GAF or equal. All roofs will include shingles, 15# felt, factory baked on enameled finish eave metal, new roof jacks and hubs and a minimum of 30 feet of ridge vent. All roofing must comply with Rule 9B-3.0475 Hurricane Mitigation

Metal Roofing Corrugated roofing shall be 29 gauge galvanized.

Exterior Finish Wood Work Wood to be “B” & better pine, No. 1 fir or redwood. Plywood to be A/C grade exterior glue per CS-45-60

Interior Finish Wood Work Wood to be “B” & better pine, No. 1 fir or redwood, or “B” & better hardwood. Finger joint millwork is acceptable for paint grade only.

Hardwood to be #1 oak, birch or maple.

Trusses Produced only by an approved truss manufacturer. Approved anchoring devices will be installed per manufacturer’s instructions.

Cabinets Kitchen cabinets shall be constructed of ¾” birch plywood or better.

Front frames shall be of basswood or hardwood. Shelves shall be of solid pine or A/C exterior grade plywood.

No particle board shall be used. Concealed cabinet sides may be of ¾” fir plywood. All surfaces shall be sanded and finished. All cabinets shall have a plywood or paneling backing. The interior surfaces (doors, sides, backs and shelves) shall be sealed and varnished. Cabinets shall be mounted with wood screws (NO NAILING). Base cabinets shall have 12” wide shelves. Drawers shall have side mounted drawer guides. Must meet AWI economy grade or better. All plywood shelves must have a ¼” hardwood nosing. Cabinets can be primed and painted or stained, sealed and varnished.

Kitchen Sink Stainless steel, 22 gauge or equal.

Fixtures All brass, chrome plated. Standard or equal.

Counter Tops Post-formed or custom-built by an approved manufacturer. Wilson Art, Formica or equal.

Handicap Requirements

Non-ADA Unit

When required (2) 36” handicap bars, Model CS-1; stainless steel H series or equal will be installed at the tub and toilet areas. Blocking will be installed from stud to stud, adequate to support the appropriate weight. Also one (1) handicap toilet with supply and wax seal will be installed.

Hot Water Heater

Central Heating Closet

HVAC

Hot water heater/central heat closet shall be 2X4 walls, sheetrock on side, corner base and crown trim if necessary, luan door with vent or return as required. Central heat platform to be 2X4 framed with 1” plywood floor. All HVAC units must be minimum SEER of 15

Concrete Slab 2500 psi concrete cured 7 days with sand or burlap. Minimum 4” thick, 6 mil poly, 10 X 10 wwm. Deviation ¼” in 10 foot. Steel trowel finish.

Sidewalks 2500 psi. Minimum 3 ½” thick. Deviation ¼” in 10 foot. Light broom finish.

Gypsum Wallboard Walls: ½” wallboard, nailed 8” on the edge, 12” in field.

Ceilings: 5/8” wallboard nailed 8” on the edge, 8” in the field. (1/2” ceiling board is acceptable.) Bathroom Walls & Ceilings: moisture resistant wallboard is required.

Drywall shall be taped, bedded, floated, sanded and touched-up.

Doors Exterior: 1 ¾” wood core, hardwood edge band, wood veneer.

Steel Insulated: Stanley or equal.

Interior: 1 3/8” luan hollow-core.

All doors to include jambs, headers, interior and exterior trim, hinges, applicable lockset and strike. Exterior door to be equipped with code compliant dead bolt lock. Door thresholds shall be supported by either a brick rowlocks or concrete sill.

Painting A. All new wood shall have one primary coat and 2 finish coats.

All defects shall be filled and sanded before finish coat. Paint is to be oil or latex; Pratt Lambert, Devoe, Pittsburg or equal.

B. All finish nails shall be set, filled and sanded before finish coat.

C. Caulking of all woodwork, cracks, defaults or voids is considered part of the painting.

D. Bath/kitchen wall paint shall be enamel.

E. All work shall be sanded, primed if necessary and filled before finish coat.

F. All floor covering and personal items not removed shall be protected while painting.

Floor Covering Replacement of floor covering includes removal and replacement if necessary of all base or shoe mold. All seaming shall be in accord with manufacturing recommendations. Finished vinyl product shall be cleaned, sealed and waxed (3 applications where applicable). Vinyl shall be Armstrong or equal.

Septic Tanks When required, each residence shall have the existing tank pumped out. If required, a new tank and/or field lines will be installed per local health department regulations. All work performed will be done in accordance with all applicable state and county regulations and ordinances.

Gas Contractors are to examine existing system, pressure test and certify compliance of system or replace as necessary to meet code.

Contractor must disconnect all gas appliances prior to moving and storage of furniture. It is recommended that the Contractor secure the gas meter at the start of work. Existing gas lines may be utilized, however they must be brought to code and operational. Any new gas line installed must be galvanized or black iron. All systems must be tested at rough-in inspection and must hold 40 psi. All gas appliances must have new gas ball shut-off valves and flex lines installed from gas line. Contractor must reconnect all gas appliances stored during rehabilitation (stove, oven, cook top, etc.). Provide combustion-air for both heater and water heater.

Appliances Refrigerator Energy Star Rating: Model to be comparable to homeowner’s existing refrigerator

Range Model to be comparable to homeowner’s existing range and

Energy Star Rated

Vent Hood Energy Star Rated, model comparable to existing hood

Built-in Dishwasher Replace with similar to existing

Microwave Not provided by the program

Smoke Detectors Each residence shall have smoke detectors installed per code.

Carbon Monoxide Detectors Each residence will have carbon monoxide detectors installed per code.

Termites When required, each housing unit must be treated for termites with a one-time certified treatment that is guaranteed for one year.

Data Sheets When required Contractor will supply catalog data sheets, detail sheets, cut sheets, manufacturer’s data sheets, MSDS sheets, and/or product sheets for any and all items furnished on the project.

Electrical 1. Check and evaluate. Check entire system and provide written report of all requirements to bring to code.

2. Bring to code. Bring all existing devices and wiring to code.

Include all lights on switches, GFI’s in kitchen and bath, HWH wired correctly and replacement of all defective devices and fixtures. It does not include new circuits, CB panels or service devices unless otherwise noted.

3. Rewire. Replace weatherhead, mast, meter can, power-pac, CB panel, wiring not to code, fixtures, devices and trim. It does include all circuits and upgrades to bring entire dwelling to current codes.

Bath Accessories When specified, accessories will include (1) towel bar, (1) soap dish, (1) toilet paper dispenser, (1) mirror or medicine cabinet. Tubs will include (1) soap dish and (1) handle or grab bar. Tubs that are to be replaced should be replaced with a 3 piece fiberglass tub/shower unit.

Reattachment/Hook-ups The Contractor is responsible for proper reattachment and hook-up of appliances, existing co-axial cable, telephone and interface, electric, water and sewage.

Owner Selections

Item Limits

Exterior Trim Paint One Color

Exterior Siding Paint One Color

Interior Wall Paint One Color

Interior Trim Paint One Color

Interior Stain Color One Color

Ceiling Tile One type

Roof 35-year Fiberglas/one color

Ceramic Tile None

Carpet $20 square yard installed/one color. Pad included.

Meets FHA/VA specs.

Vinyl or Composite Tile $20 square yard installed/one color. Meets FHA/VA specs.

Stove $800 limit includes tax, delivered and installed. Model to be comparable to homeowner’s existing stove. Energy Star rated

Refrigerator $1,250 limit includes tax, delivered and installed.

ENERGY STAR qualified; Model to be comparable to homeowner’s existing refrigerator

Vent Hood $125 Energy Star rated

Dishwasher $500 Energy Star rated

Vinyl Siding One color

Bath Fixtures

Exhaust Fan

White only

Energy Star rated

Cabinet Finishes Painted, stained, antiqued or natural finish

Owner Responsibilities and Obligations

1. The property owner responsibilities/notices:

a. The Owner is responsible for maintaining existing utilities for the Contractor’s use during the rehabilitation period and will permit the contractor to use, at no cost, existing utilities such as electricity, heat and water necessary to complete the subject work.

b. Remove all personal items from any areas to be repaired, such as but not limited to; if windows are being replaced, it is the homeowner’s responsibility to remove curtains/window blinds. If cabinets are being replaced, the homeowner is responsible to remove all items from cabinets and store in a safe location away from any repair/work area.

c. All furniture to be moved is the responsibility of the homeowner. If the homeowner does not have someone to help move heavy furniture, it is up to the contractor or sub as to whether they want to help move items for the homeowner, however, the contractor nor the sub assumes NO liability for any damaged furniture or personal items.

d. Cooperate with the County, Housing Program Staff and the Contractor to facilitate the performance of the rehabilitation work. This means, you, the homeowner, should make yourself and your home available for the contractor or subs to complete this repair project whenever necessary.

e. The premises will be vacant during the course of any demolition/reconstruction work.

f. Final payment of the contract amount will be made after acceptance of work and final inspection by the Housing Program Inspector and the County Inspections Division along with the State Health Department. The Housing Program Staff will make the final decision in regard to disputes between the owner and the contractor. These decisions will be binding upon all parties involved. If both housing staff and inspections/building department deem that the scope of work has been completed satisfactorily, payment will be made to the contract whether the homeowner signs the invoice or not.

g. Failure to sign the Final Release and Warranty will nullify all warranties, written or implied. Once the final release and warranty is signed, the contractor will provide a 365-day surety on all work performed. Should any defects arise during that period, the owner should notify the contractor by phone and follow-up with a letter describing the problem.

If the contractor fails to respond, a formal complaint should be filed with the local inspection department, State Construction Industry Licensing Board and the local Better Business Bureau. Mediation services are provided at no cost to the owner.

2. Items left within the home which are to be removed or replaced by the Contractor become the property of the Contractor and must be removed from the site by the Contractor.

Payment Schedule Contracts of $10,000 or less will be paid in a lump sum upon completion.

For projects greater than $10,000, the Contractor will be eligible for a 40% draw when work is 50% completed as determined by the itemized cost for the job.

The Contractor will be eligible for final payment after all conditions of the Operations Manual have been met.

Payment will be made within thirty (30) days of the date of approval by the County.

Contractor Section

The following major provisions must be observed in bidding for and completion of all rehabilitation work performed under the Santa Rosa County SHIP/HOME Program.

Bidding Procedures

The following major provisions must be observed in contracting for and completion of all rehabilitation work performed under the Santa Rosa County SHIP/HOME Program.

1. Once an applicant has been approved, Housing Staff will send to a minimum of three contractors an invitation to develop the scope of work. This is a mandatory pre-bid meeting. A contractor must attend this meeting to receive an invitation to quote the scope of work.

2. Once the scope of work has been determined, housing staff will send those contractors that were in attendance of the mandatory pre-bid meeting an invitation to quote (ITQ). The invitation will contain the ITQ, a detailed description of the scope of work, and this bid packet.

3. The contractor will be given an appropriate amount of time for their sub-contractors to complete individual site visits so that they can provide the contractor with their cost estimates.

4. Bids must be submitted on or before the listed due date and time. Those received after the listed deadline will be rejected.

5. When identical dollar amounts are bid on a specific project, the County reserves the right to make a determination as to award of the contract. The basis of this decision will be the work schedule and work capacity of the contractors involved.

6. Contractors’ bid for work shall be accepted or rejected within thirty (30) days from the established receipt date.

7. County staff will notify the successful bidder of the award of the contract immediately upon approval of the required documents, or within 45 days of acceptance of bid, whichever occurs first.

8. No work is to be undertaken without issuance of a written notice to proceed provided by housing staff. Contractor shall commence with active field construction of the project within seven (7) days of receipt of the notice to proceed. After 30 days the job will be passed to the next eligible bidder.

9. The contractor to whom any bid is awarded shall provide the County with a cost breakout of each aspect of the job prior to commencement of the work. If this is not followed, the County estimate will be used to evaluate the cost of any deletion in the scope of work.

10. A notice of commencement will be filed on each job in conjunction with the issuance of the notice to proceed. The NOC will be created and recorded by housing staff.

11. The contractor must satisfactorily complete all the work within the contract period from the date of “notice to proceed.” Contractor is to stay in communication of any changes to the completion date and housing staff will determine if an extension is allowable.

12. In order to qualify for payments beyond the contract amount, all work must be substantiated by a written change order approved by the County, the contractor and the homeowner.

13. The following must be complete in order for the contractor to qualify for the final draw.

• County Building Inspection Certificate of Occupancy and final approval of electrical, plumbing, gas and building and State Health Department inspection of septic system. If a permit is not required written verification must be provided.

• Final walk through and acceptance of homeowner and approval by Housing Program Inspector.

• Keys and warranty papers (stove, refrigerator, roof, siding, flooring, vent hood, central heating and air conditioner, tubs, sinks, faucets and any other warranted item) provided to the homeowner.

• Final invoice from contractor for work completed.

• Contractor’s affidavit (release of liens).

• Punch list items must be complete.

14. The contractor must not assign the contract or any part thereof without the written permission and sanction of the Housing Program staff.

15. The contractor is required to:

• Obtain and pay for all permits and licenses necessary for the completion and execution of the work and labor to be performed.

• Perform all work in conformance with applicable state and/or local codes, whether or not specifically referred to by the specification and drawings for the work.

• Keep the premises clean and orderly during the course of the work and remove all debris upon completion of the work. Materials and equipment that have been removed and replaced as part of the work shall belong to the contractor.

• Guarantee the work performed for a period of one year from the date of final acceptance of all work required under the contract. Furnish completed manufacturers and suppliers guarantees and warranties covering materials and equipment replaced under the contract.

This information must be furnished to the homeowner.

• Allow representatives of the state or county government to inspect the rehabilitation work at reasonable times during the progress of the work.

• Complete all warranty items and subsequently return the required form signed by the homeowner within ten (10) days of final. In the event a contractor fails to complete warranty work within the time frame, the homeowner should then file a formal complaint with the local Building Inspection Department, State Construction Industry Licensing Board and the local Better Business Bureau. Mediation services are provided at no cost for members of the Better Business Bureau.

Miscellaneous Provisions

1. The County may add other provisions to the general conditions as required to meet various federal, state and local laws and regulations governing equal employment opportunity, wage rates, contracting procedures, etc.

2. Job specifications detailed in the work write-up and illustrative sketches (if any), will be completed by the County Property Inspector for each property to be rehabilitated. Drawings shall be prepared only when essential to show the scope and detail of the work involved so that a fair bid for the work can be obtained and to avoid misunderstandings. The specifications and drawings shall result from an inspection of the property and interviews with the owner. The specifications shall clearly establish the nature of the work to be done and the materials and equipment to be installed. Known acceptable brands shall be identified by reference to manufacturers or associations specifications and provision shall be made for acceptance of equal substitutions.

Each page of the specifications and drawings shall be numbered and shall contain proper identification and the date.

3. Contractors shall be of good reputation, financially sound, have adequate financial resources and be qualified to carry out the work.

4. If a bid other than the low bid is selected, a statement of the reasons for the selection will be provided. The owner’s preference alone is not an acceptable reason for selecting a higher bid.

5. If two bids are not submitted and the bid received is acceptable, the bid may be awarded to the single bidder.

6. A standard specification and bid form shall be used for submission of all bids.

7. No member, officer or employee of the County or members of the governing body or other public official of the County who exercises any function or responsibility with respect to the Rehabilitation Program during their tenure or for one year thereafter shall have any interest, direct or indirect in any contract or sub-contract or proceeds thereof for work to be performed in connection with the SHIP/HOME Program.

8. The Contractor shall not discriminate against any employee or applicant for employment because of race, creed, religion, color, age, sex, familial status, national origin or handicap