HOUSING REHABILITATION

26-025

2128 ESTATE CIRCLE

March 10, 2026

OWNER:

BOARD OF COUNTY COMMISSIONERS

SANTA ROSA COUNTY, FLORIDA

BOBBY BURKETT – DISTRICT I

KERRY SMITH – DISTRICT II

RHETT ROWELL – DISTRICT III

RAY EDDINGTON – DISTRICT IV

COLTEN WRIGHT – DISTRICT V

26-025

HOUSING REHABILITATION

2128 ESTATE CIRCLE

Solicitation advertised utilizing Santa Rosa County Procurement & Purchasing Ordinance 2023-06 adopted June 19, 2023

I. Bid Instructions, Submittal Requirements, and General Requirements II. Scope of Work

III. Pricing Table IV. Vendor Requirements and Submission Attachments:

A - SR Bid Packet_2128 Estate Cir

B - Inspection Report_2128 Estate Cir.

C - 25-025 Housing Rehibilitatiaon Draft Contract

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1. Bid Instructions, Submittal Requirements, and General Requirements

1.1. Pre-Bid Activity

Except as provided in this section, respondents are prohibited from contacting or lobbying the County, County

Administrator, Commissioners, County staff, or any other person authorized on behalf of the County related or involved with the solicitation. All inquiries on the scope of work, specifications, additional requirements, attachments, terms and general conditions or instructions, or any issue must be directed in writing, via the County e-Procurement Portal located at https://procurement.opengov.com/portal/santarosafl.

All questions or inquiries must be received no later than the last day for questions stated in 26-025 2128 Estate

Circle. Any addenda or other modification to the bid documents will be issued by the County prior to the date and time of bid closing, as written addenda, and will be posted to the Santa Rosa County e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/santarosafl.

Such written addenda or modification shall be part of the bid documents and shall be binding upon each respondent. Each respondent is required to acknowledge receipt of all addenda. No respondent may rely upon any verbal modification or interpretation.

1.2. Preparation of Bid

The respondent shall submit bids in accordance with the public notice. The respondent shall submit bids in accordance with bid documents and must be listed on the Division of Corporations website (Sunbiz) for the FEIN provided.

Any proposal which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice may be rejected.

A bid submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

A bid submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

A bid submitted by an individual shall show the respondent’s name and official address.

A bid submitted by a joint venture shall be executed by each joint venture in the manner indicated on the bid form.

The official address of the joint venture must be shown below the signature.

The bid shall contain an acknowledgement of receipt of all addenda, the numbers of which shall be filled in on the form. The address and telephone number for communications regarding the bid shall be shown.

If the respondent is an out-of-state corporation, the bid shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida. A state contractor license number for the State of Florida shall also be included on the bid form. Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

The bid shall be based upon the completion of the Work according to the drawings and specifications, together with all addenda thereto.

https://procurement.opengov.com/portal/santarosafl https://procurement.opengov.com/portal/santarosafl

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1.3. Submittal of Bid

A bid shall be submitted no later than the date and time prescribed in the solicitation and shall be accompanied by the bid security and other required documents. Applicable bond documents may be uploaded, but any physical checks presented must be delivered to the Procurement Office prior to the Bid Opening. Offers by email, facsimile, or telephone will NOT be accepted.

1.4. Integrity of Bid Documents

Respondents shall use the original documents provided on the Santa Rosa County e-Procurement Portal and enter information only in the spaces where a response is requested. Respondents may use an attachment to the documents if sufficient space is not available. Any modifications or alterations to the original documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of a submittal. Any such modification or alteration that a respondent wishes to propose must be clearly stated in the respondent’s response in the form of an addendum to the original bid documents.

1.5. Withdrawal of Submittals

Any Respondent may withdraw its Submittal, either personally or by written request, at any time prior to the scheduled time for opening Submittals.

1.6. Interpretation

No oral interpretation will be made to any Respondent as to the meaning of the drawings or specifications. Every interpretation made to a Respondent will be in the form of an Addendum to the specifications. Addenda will be furnished to each Respondent, but it shall be the Respondent’s responsibility to make inquiry as to Addenda issued.

All such addenda shall become part of the contract and all Respondents shall be bound by such Addenda whether received by the Respondent.

1.7. Bids to Remain Subject to Acceptance

All responses will remain subject to acceptance or rejection by Santa Rosa County for sixty (60) calendar days after the day of the response opening. The County may, in its sole discretion, release any response and return the bid security prior to the end of this period.

1.8. Conditional and Incomplete Bids

Santa Rosa County specifically reserves the right to reject any conditional response.

1.9. Addition/Deletion of an Item

The County reserves the right to add or delete any item from this response or resulting contract when deemed to be in the County’s best interest.

1.10. Specification Exceptions

Specifications are based on the most current literature available. Respondent shall clearly list any change in the manufacturer’s specifications which conflict with the proposal specifications. Respondent must also explain any deviation from the proposal specification in writing. Failure of the respondent to comply with these provisions will result in respondents being held responsible for all costs required to bring the equipment in compliance with bid specifications.

1.11. Familiarity with Laws

All applicable Federal and State laws, County and municipal ordinances, orders, rules, regulations and General

Terms and Conditions of all authorities having jurisdiction over the project shall apply to the solicitation

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1.12. Examination of Documents and Site

It is the responsibility of the respondent to inspect the site, scope of the work, and to understand the relevant documents, such as drawings, specifications, addenda, and any other information that may affect the execution of the work and the resources needed. Respondents should ensure that they have a clear and comprehensive knowledge of all the conditions and requirements that may impact the performance of the work under the contract.

1.13. Right to Reject

The County reserves the right to waive informalities in a submission, to reject any or all submissions with or without cause, and accept the submission that in its judgment is in the best interest of the County.

1.14. Disqualification of Respondents

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its response:

• Submission of more than one response for the same work from an individual, firm, or corporation under the same or different name. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

• Incomplete work which in the judgment of the County might hinder or prevent the respondents prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on contracts in effect at the time of issuing the solicitation or default under previous contract.

• Listing of the respondent by any Local, State or Federal Government/Agency on its debarred/suspended vendor list.

1.15. Discrimination

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a response on a contract to provide goods or services to a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

1.16. Review of Procurement Documents

Per Section 119.071 (1)(b)-2., Florida Statutes, sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

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1.17. Compliance with Florida Statute 119.0701

The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO

THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS AT (850) 983-1857, susant@santarosa.fl.gov; 6495 CAROLINE STREET, SUITE M, MILTON, FLORIDA 32570.

1.18. Suspension or Termination for Convenience

The County may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period as the County may determine, or to terminate all or a portion of the Contract for the County’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the County orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay, or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which

Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this

Contract.

1.19. Failure of Performance/Delivery

In case of default by the Vendor, the County after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the Vendor responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the award and removal of the Vendor from the response list for duration of one (1) year, at the option of the County.

1.20. Audit

If requested, respondent shall permit the County or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this bid from the date of the award through three (3) years after the expiration of contract.

1.21. Non-Collusion

Respondent certifies that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

1.22. Public Entity Crime Information

Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity more than the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

mailto:WANDAP@SANTAROSA.FL.GOV

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Note: For respondent’s convenience, this certification form is enclosed and is made a part of the solicitation package.

1.23. Investigation of Respondent

The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest. The respondent shall furnish to the County any additional information and financial data for this purpose as the County may request.

1.24. Form of Agreement

The Contract form shall be provided by the Procurement Office. The successful contractor shall, within 10 days after receipt of the Notice of Award and the contract forms or documents, sign and return to the County

Procurement Office all required contract documents. The awarded contractor shall also provide the policies of insurance or insurance certificate as required. All insurance documents shall be approved by Santa Rosa County

Risk Management before the successful contractor proceeds with the work.

The contractor is responsible for submitting along with their response any exceptions it has to the standard terms of contract, within the attached sample contract. Failure to submit exceptions at time of submittal of the bid will be considered a waiver by the respondent to contest or request exception to the contract provisions. Any exceptions to the standard terms of contract will be taken into consideration as part of the County’s review of the response. The County reserves the right to reject bids depending on the substance of the exceptions.

2. Scope of Work

2.1. Substantial Rehabilitation - 2128 Estate Circle

CONTRACTOR'S PLUMBER MUST BE PRESENT AT THE PRE-BID MEETING. Plumbing re-pipe, hall bath, master bath, & living room repair, attic insulation, wind mitigation inspection & report, R/R roof, & tree trimming.

3. Pricing Table

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Plumbing re-pipe with PEX, with attic re-route where feasible (See

Inspection Report for detailed repair requirements)

1 Lump Sum

2 Kitchen re-pipe will require slab access & new LVP flooring (See

Inspection Report for detailed repair requirements)

1 Lump Sum

3 Hall bath repairs (See Inspection

Report for detailed repair requirements)

1 Lump Sum

4 Master bath repairs (See Inspection

Report for detailed repair requirements)

1 Lump Sum

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Line Item Description Quantity Unit of

Measure Unit Cost Total

5 Living room repairs (See Inspection

Report for detailed repair requirements)

1 Lump Sum

6 Remove & replace roof (See

Inspection Report for detailed repair requirements)

1 Lump Sum

7 Tree trimming away from new roof line (See Inspection Report for detailed repair requirements)

1 Lump Sum

8 Add blown-in attach insulation (See

Inspection Report for detailed repair requirements)

1 Lump Sum

9 Obtain a wind mitigation inspection & report to be submitted to housing staff & homeowner (See Inspection

Report for detailed repair requirements)

1 Lump Sum

TOTAL

4. Vendor Requirements and Submission

4.1. Statement of Qualifications*

Please download the below document, complete, and upload.

• Statement_of_Qualifications...

*Response required

4.2. State of Florida Dept. of Professional Regulation Registration* Please upload registration.

*Response required

4.3. State or County Contractors Certification*

Please upload certificate.

*Response required

4.4. Business License*

Please upload a valid business license.

*Response required

4.5. Contractor's Liability Insurance Certificate*

Please upload COI.

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3716/107d1d3f-0b08-4f2c-b6a1-3f82aed5d4c2_Statement_of_Qualifications.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OMEFPRXE%2F20260310%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260310T130001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHwaCXVzLXdlc3QtMiJHMEUCIHHt4u7bTE1b8ArJJL1PEV7T4ymrE%2Bv7j4Cg3CYeGtMTAiEApjKKFjCLJULtN0FYM70mnNEQdhnivCrBJZrGb7GvEZ0qjAUIRRACGgw4OTIzNjQ2ODc2NzIiDEKi93lt1F8ZOtA4MSrpBMNKM8XWCKR3zD5RTjWuXAQRENeKZgIxiCeffaL3b1j6uSYoKKWUl7cbIupbDkTU76FfqXOwF8jRep%2BCteFWDf1R4ST0UwZvXW%2BXzg1AafZUKAJarjBsLQ%2BHLRIQAqiG%2B7I844NIf3my%2B6kd9XJWH1kLLSALrZyYl5%2FoHlkuxUoNl8H6CWl58CIRIBjtE42fnboYrdDf2Z9A8iNNSnYXY%2Bowj27Bb99XfFvw2rnuToZ6alMaBFK7pnSKi26vtVmsOoJNGWLZXEK6HDW%2F2yt9XsgXvkRWtSwzaNyoywC%2FuydAB1hQjiz%2FNe4WIBJNQvc4tKgmWfS6eFiOpf7dDJ9CH0SJjjTXHIEe%2BP0Hk%2Bc31%2BX%2Bc7jkCIAfX6uw2mDtTE%2FGrVhEHCVvsW3zLWps0kszHUa0FcZMC4JJTRr2BRzGplc2aIIs1SIVVDex9Kwqj8i6alXHcqQbYQf6XV3LgiI%2FqFn0PzKt%2FdleeXoAh5D4WZFEEnaWYwbaBeBgBVaYsjhkmG47YQLWW1f90FSGiV7fB9ZJOGV6FZARf4U0VysqMue%2BVMhKIRfRO8aLSBQ%2BBW%2F2ENc2njX6Km01CM0JYiH3rE01JhJ8Cs%2FkjjsZk2vo3KoDFOrw2Wl8Gr4opRpxI0uoCAhA7Ov%2Bj%2Fc9xgfP2mO01lXFq6Pi74%2F23VH85tl0QSarVmXptffQK3TPFNPoRCM9Zcs%2FTFFj6eRnuji%2F1Y%2B1o4wlsjeECV38NmspZy2ZfRkkIrprRl%2FQnTQ5aUmCDxfc5Gy%2F3JJjcjlul1qeRaHft3%2BonBmgS8cymwKUYcrjsQwNPvt4yLN%2FG8anMJiQwM0GOpkBnfSxkRn8jZoMoY%2Bqt6cV90Y0pEm1bzbN0eGXWqTF8pkUiLMY8e93qrSxw7X%2FQRp29H3NHzVV8Hdzif4Uu0pRGOSVAr13ErTYZOPNM0MbJ%2Fx1Y46G8dTY%2FdrBJXN41mJowEYl6Pum1HT5ac8uIZRMW9ye8rvC9XKg9exO5fQbqxdzX2rmqawoWGQOi%2FmNpLGv3Ik3vmf%2BmLR8&X-Amz-Signature=7617fe3096856600c9aeea9ad885cf2888c3acde3c14e436eb4c858445af59e0&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Statement_of_Qualifications.pdf%22&x-id=GetObject

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*Response required

4.6. Workman's Compensation Insurance Certificate or Waiver issued by the State of Florida* Please upload a copy of current required insurance declaration page with Santa Rosa County named interest or

Letter of Insurability from carrier stating the levels of coverage will be obtained.

*Response required

4.7. W-9 Form*

Please upload W-9.

*Response required

4.8. Conflict of Interest*

Please download the below documents, complete, and upload.

• Conflict_of_Interest.pdf

*Response required

4.9. Debarment Form*

Please download the below documents, complete, and upload.

• Debarment.pdf

*Response required

4.10. Sworn Statement under Section 287.133 (3)(A), Florida Statute on Public Entity Crimes* Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Sworn_Statement.pdf

*Response required

4.11. Contractor's Certification*

I (we) certify that I (we) have carefully examined the Housing Program Rehabilitation Project document including the Contractor Section, for the above referenced job, and submit the following TOTAL bid to complete the project to construction industry standards for repairs, and that there will be NO CHANGE ORDERS OR ADDITIONAL

FUNDING on this project. On the basis of these examinations, I (we) propose to furnish all materials, tools, machinery, and labor necessary to complete the work in a professional manner and to complete the rehabilitation work at the prices listed opposite each item.

☐ Please confirm

*Response required 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