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Walton County

INVITATION TO BID

25-26

SR 83 (US 331) LANDSCAPING IMPROVEMENTS

RELEASE DATE: October 16, 2025

RESPONSE DEADLINE: November 17, 2025, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

Invitation To Bid #25-26 Title: SR 83 (US 331) Landscaping Improvements

Table of Contents

1. Invitation to Bid

2. Instruction to Bidders

3. Scope of Work

4. Bid Schedule

5. Vendor Submissions

6. Attachments

Attachments:

A - SR83_US331-PLANS-EXISTING LANDSCAPE-AS BUILTS

B - SR 83 US 331 Irrigation Layout FINAL

C - Public_Construction_Bond (25)

D - FDOT_Hwy_331_Approved_Permit_Package

E - 331_Landscaping_ITB_25-26_JPA_Agreement_with_FDOT

F - Contract No. 25-26

1. Invitation to Bid

BOARD OF COUNTY COMMISSIONERS,

WALTON COUNTY, FLORIDA

SR 83 (US 331) Landscaping Improvements

25-26

Sealed bids for the SR 83 (US 331) Landscaping Improvements Project will be received by the Walton County

Board of County Commissioners, hereinafter referred to as "County" until 3:00 pm LOCAL TIME on Monday, November 17, 2025, for furnishing labor and materials and performing all work set forth in the Bidding

Documents prepared by Walton County. IMMEDIATELY FOLLOWING the scheduled closing time for the reception of bids, all bids which have been submitted in accordance with the conditions of the Bidding

Documents issued in relation to this Project will be publicly opened and read aloud.

Bidder is responsible for the submission of its bid.

Bids received after the specified day and time will not be opened.

The proposed project, hereinafter referred to as the “Project” consists of the sod replacement and irrigation installation of SR 83 (US 331) Scenic Corridor median from SR 30 (US 98) to north of Chat Holley Road.

Contract Time: The contract duration is SIXTY (60) days to substantial completion with an additional

THIRTY(30) days for punch list completion.

Advertisement Date: October 16, 2025

Pre-Bid Meeting (Mandatory): October 27, 2025, 10:00am

Central Purchasing 176 Montgomery Circle DeFuniak Springs, FL 32435

Question Submission Deadline: November 5, 2025, 12:00pm

Bid Closing Deadline: November 17, 2025, 3:00pm

In-Person Bid Opening:

Office of Central Purchasing 176 Montgomery Circle DeFuniak Springs, Florida 32435

OR

Bidders may also attend the meeting via teleconference by dialing 850-635-0655

EXT. 261217

All responses must be submitted electronically via the County e-Procurement Portal:

https://procurement.opengov.com/portal/waltoncountyfl/projects/188854.

Through the e-Procurement Portal, responses will be securely locked and digitally encrypted until the submission deadline passes.

Should you encounter any technical difficulties or require assistance with the e-Procurement Portal, please reach out to our technical support team via the blue chat bubble on the bottom right or via email at procurement-support@opengov.com

All subcontractors and suppliers shall be declared on the prescribed Subcontractors and Suppliers Declaration form.

Each Bidder’s submittal shall include all the items listed in the Vendor Submissions section.

The Successful Bidder will be required to furnish the necessary additional bond(s) for the faithful performance of the Contract, as prescribed in the Contract Documents.

All bid bonds, payment and performance bond(s), insurance contracts, and certificates of insurance shall be executed by a licensed agent of the surety or insurance company authorized to do business in the State of

Florida and meet the requirements set forth in the Bid Security section.

The bid may be withdrawn without penalty prior to the date and time of bid opening. Bids shall remain open and subject to acceptance for a period of thirty (30) calendar days after the date of bid opening, but the

County at its sole discretion may release any bid and bid security. No Bidder may withdraw its bid for a period of thirty (30) calendar days after the date of bid opening.

In order to perform work on public contracts, the successful Bidder shall have all licenses and permits required by federal, state, and local statutes, regulations, and ordinances.

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The County will award the bid to the lowest, most Responsible and Responsive Bidder that is most qualified to perform the job according to the specifications and qualifications listed in the Invitation to Bid. Bidders shall provide documentation that they can perform the required services and provide documentation of past and present projects of this same nature, along with references. Failure to provide said documentation will result in a bid being found non-responsive.

Before a contract will be awarded for the Project contemplated herein, the County will conduct such investigations as is necessary to determine the performance record and ability of the apparent low Bidder to perform the size and type of project specified under the Contract. The County reserves the right to reject bids from Bidders whose Dun & Bradstreet Comprehensive Report, or past work performance with the County and other governmental agencies, including timeliness of completion of projects and history of payment to subcontractors or materialmen are deemed by the County to be unsatisfactory. The Bidder shall submit with its bid detailed written evidence of experience and current commitments necessary to allow the County to evaluate the bidder's qualifications. Failure to do so will result in bid being found non-responsive.

In the event the apparent low bid submitted by a Responsible and Responsive Bidder exceeds the County's budget for the Project, the County reserves the right to value engineer the published scope of work in order to effect deductive cost changes. In light of the modified scope of work, the County shall review the three lowest bids submitted by Responsible and Responsive Bidders in order to select one Bidder to whom to award the

Contract.

The County reserves the right to reject any or all bid(s), and may postpone the award of the Contract for a period of time which shall not extend beyond thirty (30) calendar days from the bid opening date.

A person or an affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida

Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendors list.

Walton County, as a political subdivision of the State of Florida, shall comply with Executive Order Number 11-

02, dated January 4, 2011, and shall require that contractors utilize the U.S. Department of Homeland

Security’s E-Verify system to verify the employment eligibility of: (a) all persons employed during the contract term by the contractor to perform employment duties within Florida; and (b) all persons (including subcontractors) assigned by the contractor to perform work pursuant to the Contract with the County.

Pursuant to §287.05701, Florida Statutes, the County may not request documentation of or consider a contractor's social, political, or ideological interests when determining if the contractor is a responsible contractor. Further, the County may not give preference to a contractor based on the vendor's social, political, or ideological interests.

2. Instruction to Bidders

2.1 DEFINED TERMS

The term "Bidder" shall mean one who submits a bid directly to the County, as distinct from a sub-bidder, who submits a bid to a Bidder. The term "Responsible and Responsive Bidder" means a person or entity who has submitted a bid which conforms in all material respects to the requirements set forth in the Bidding

Documents and has the capability, in all respects, to perform fully the contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which will assure good faith performance. The term “Successful Bidder” means the most Responsible and Responsive Bidder with the lowest bid who has been selected for award of the Contract. The term “Contract” shall mean the agreement between the Successful Bidder and the County resulting from this ITB. The term “Contract

Documents” includes the Scope of Work prepared by Walton County Beach Operations, the Construction

Contract, the Construction Plans consisting of information provided in the Attachments section. The term "Bidding Documents" includes the Invitation to Bid, Instruction to Bidders, Contract Documents and the

Bid Form (including all addenda issued prior to receipt of bids). The term “Notice of Award” shall mean the form issued by the Purchasing Department awarding the Contract to the Successful Bidder. The term “Notice to Proceed” shall mean the letter issued by the Purchasing Department notifying Successful Bidder to commence work on the Project.

2.2 COPIES OF BIDDING DOCUMENTS

A. Complete sets of Bidding Documents must be used in preparing bids; neither the County nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of

Bidding Documents.

B. The County and Engineer in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining bids on the Project and do not confer a license or grant for any other use.

2.3 QUALIFICATIONS OF BIDDERS

To demonstrate qualifications to perform the Project, each Bidder shall submit with their bid detailed written evidence of experience completing projects of the nature and scope similar to the project described in this

Invitation to Bid, documentation of current commitments, a copy of all applicable occupational and state contractor licenses, and such information as is required in the Vendor Submissions section. Each Bidder must also be prepared to submit within five (5) business days of the County's request, written evidence, such as licenses, financial data, previous experience, present commitments, and other such data as may be requested by the County. Each bid must contain evidence of Bidder's qualification to do business in the State of Florida.

Specifically, the Bidder shall have all licenses and permits required by federal, state, and local statutes, regulations, and ordinances.

2.4 EXAMINATION OF CONTRACT DOCUMENTS AND SITE

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A. It is the responsibility of each Bidder before submitting a bid, to (a) examine the Contract Documents thoroughly, (b) visit the Project site to become familiar with local conditions that may affect cost, progress, performance, or completion of the Project, including the time and cost in obtaining any necessary fee or permit, (c) consider federal, state, and local laws and regulations that may affect cost, progress, performance, or completion of the Project, (d) study and carefully correlate Bidder's observations with the Contract Documents, (e) notify the County of any conflicts, errors, or discrepancies in the Contract Documents, and (f) attend any mandatory pre-bid meeting. The County does not assume responsibility for the accuracy or completeness of the Contract Documents or for any additional reports, drawings, and specifications that may be made available for viewing by the County to any Bidder on request.

B. Before submitting a bid, each Bidder will, at the Bidder's own expense, make or obtain any additional information and data which pertain to the physical conditions (surface, subsurface, underground facilities) at or contiguous to the site which may affect cost, progress, performance, or completion of the Project and which Bidder deems necessary to determine its bid for performing and completing the

Project in accordance with the time, price, and other terms and conditions of the Contract Documents.

C. Upon request, in advance, the County will provide each Bidder access to the Project site to conduct such explorations and tests as each Bidder deems necessary for submission of a bid. Bidder shall fill all holes, clean up, and restore the site to its former condition upon completion of such explorations.

D. Temporary construction facilities and storage of materials and equipment will be provided by Bidder.

E. The submission of a bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of these Instructions to Bidders including visiting the Project site to become familiar with local conditions that may affect the cost, progress, performance, or completion of the Project; that without exception the bid is premised upon performing and furnishing of the labor, services, equipment, and materials required by the Contract Documents in accordance with such means, methods, techniques, sequences, or procedures of construction as may be indicated in or required by the Contract Documents; and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and completion of the Project.

2.5 MANDATORY PRE-BID CONFERENCE

A mandatory pre-bid conference will be held at 10:00 am on Monday, October 27, 2025 at Central Purchasing

176 Montgomery Circle DeFuniak Springs, FL 32435.

Bidders attending in person must be present at the designated start time of the pre-bid conference and must remain until the conference is adjourned.

Bidders may also attend the mandatory pre-bid meeting via teleconference by dialing 850-635-0655, extension 261217.

Bidders attending via teleconference are strongly encouraged to join the teleconference at least 10 minutes before the designated start time. If unable to join the teleconference at the number above, please call 850-

892-8176 and ask to be included in the SR 83 (US 331) Landscaping Improvements pre-bid teleconference.

Attendance will be confirmed via roll call at no later than 5 minutes after the designated start time and any

Bidder not present for the roll call will not be eligible to bid on the project. If joining via teleconference, please keep phones muted until the question and answer portion of the conference. All bidders must remain until the conference is adjourned. The County will not accept bids from bidders arriving after attendance is confirmed or departing prior to adjournment of the pre-bid conference.

2.6 INTERPRETATIONS AND ADDENDA

A. All questions about the meaning or intent of the Contract Documents are to be posted on the County's e-Procurement portal accessible via the following link;

https://procurement.opengov.com/portal/waltoncountyfl.

B. Addenda may be issued to modify the Bidding Documents as deemed appropriate by the County.

DIRECTING QUESTIONS TO ANY OTHER COUNTY COMMISSIONER, COUNTY EMPLOYEE, PROJECT ENGINEER, OR ANY OTHER PERSON IS PROHIBITED AND WILL RESULT IN A BID BEING DISQUALIFIED. QUESTIONS MUST

BE SUBMITTED ON THE COUNTY'S E-PROCUREMENT PORTAL AT

https://procurement.opengov.com/portal/waltoncountyfl NO LATER THAN 3:00 pm ON Monday, November 17, 2025. Interpretations or clarifications considered necessary by the County in response to such questions will be issued by Addenda on the County’s e-Procurement portal. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

2.7 BLACKOUT PERIOD

The period between the beginning of the advertisement for the Invitation to Bid, and the contract award, or any resulting bid protest is resolved, or the solicitation is otherwise canceled is referred to as the blackout period. During the blackout period any communication regarding the aforementioned solicitations is prohibited between the Bidder (or its agents or representatives) and any other entity with the potential for a financial interest in the award (or their respective agents or representatives) regarding such competitive solicitation, and any County Commissioner or County employee, selection committee member, or other persons authorized to act on behalf of the County including the County’s architect, engineer, or their sub consultants, or anyone designated to provide a recommendation to award a particular contract, other than

Purchasing Division staff. Each competitive solicitation shall provide notice of the blackout period.

Exceptions to the Blackout Period. The blackout period shall not apply to:

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A. Communications at any public proceeding or meeting, including pre-bid conferences, selection committee presentations, or pre-award meetings.

B. Communications during contract negotiations between designated County employees and the contract awardee.

C. Communication with a vendor initiated by a Purchasing Division employee following the bid opening to clarify the vendor’s bid or intended scope of work.

D. Communication following the filing of a protest between the protesting party and the Purchasing

Division, County Administrator’s Office, and the County Attorney’s Office, during the dispute resolution process.

E. Purchases exempt from competitive selection, sole source procurements, single source procurements, and emergency procurements, as defined in Walton County Board of County Commissioners

Purchasing Policy and Procedure Manual.

F. Communications with existing vendors in the performance of existing contracts.

2.8 BID SECURITY

A. Each bid must be accompanied by bid security in an amount of five percent (5%) of the Bidder's base bid price made payable to Walton County Board of County Commissioners and in the form of a certified bank check or a bid bond on the form attached, issued by a surety duly authorized and qualified to conduct business in the State of Florida. Further, the surety or insurance company shall have at least an “A-" policyholder’s rating and a financial rating of at least Class VII and shall be listed on the United States Treasury Department's T-list as acceptable to issue bonds for the applicable dollar amount. Applicable bond documents may be uploaded, but physical checks must be delivered to the

Office of Central Purchasing prior to the bid opening. It is the Bidder’s responsibility to ensure that its bid bond check is delivered at the proper time and place.

B. The bid security of the Successful Bidder will be retained until such Bidder has executed the Contract, and has furnished the required Performance and Payment Bond(s) and Certificates of Insurance. If the

Successful Bidder fails to execute and deliver the Contract, or furnish the required Certificates of

Insurance, within TEN (10) business days after the Notice of Award and the required certified copies of the recorded Performance and Payment bond(s) within THREE (3) business days of receipt of the executed contract, the County may annul the Notice of Award and the bid security of that Bidder will be forfeited. The bid security of other Bidders may be retained by the County until TEN (10) business days after the Notice of Award, whereupon bid security furnished by such Bidders will be returned.

C. Failure to submit an appropriate bid security shall result in the bid being declared unresponsive.

2.9 SUBSTITUTE OR "OR-EQUAL" ITEMS

The use of brand names is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. Equipment or materials determined by the County to be substantially equivalent to that equipment or materials specified by brand name will be considered for award.

2.10 CONTRACT TIME AND LIQUIDATED DAMAGES

Contractor shall begin working on the Project within TEN (10) days of issuance of the Notice to Proceed and substantially complete the Project within SIXTY (60) calendar days of issuance of the Notice to Proceed. Final completion of the project shall be accomplished within THIRTY(30) calendar days from the date a punch list of the remaining items to be completed is issued by the County. Failure to achieve substantial completion within the designated time may result in the County imposing liquidated damages in the amount of ONE THOUSAND, SIX HUNDRED EIGHTY-FIVE AND 00/100THS DOLLARS ($1,685.00) per day. Failure to achieve final completion within the designated time may result in the imposition of liquidated damages of ONE THOUSAND, SIX

HUNDRED EIGHTY-FIVE AND 00/100THS DOLLARS ($1,685.00) per calendar day and shall accrue until an application for final payment has been approved by the County. These liquidated damages represent a reasonable estimate of the County’s extra expenses and losses for denied use of the facility, financing costs, additional extended overhead, and any lost revenues and do not constitute a penalty or forfeiture.

2.11 BID FORM

A. The Bidder shall use the Bid Form included with the Bidding Documents. Failure to use the Bid Form shall result in the bid being declared un-responsive. All blanks on the Bid Form must be completed in ink by hand or typewritten.

B. Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign), and the corporate seal must be affixed and attested. The corporate address and state of incorporation must be shown below the signature.

C. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the official address of the partnership must be shown below the signature.

D. All bids shall be notarized and names must be typed or printed below the signature. The bid shall contain an acknowledgement of receipt of all addenda via County’s e-Procurement Portal. The contact person's name, address, and telephone number for communications regarding the bid must be provided.

E. Each Bidder’s submittal shall include all the items listed in the Vendor Submissions section.

2.12 SUBMISSION OF BIDS

All bids submitted on e-Procurement Portal will be securely locked and digitally encrypted until the submission deadline passes. Please note that all bids must be submitted prior to 3:00 pm on Monday, November 17, 2025.

Ensure that all required documents and information are complete and accurately provided before submission.

Upon successful submission through the e-Procurement Portal, you will receive a confirmation email acknowledging receipt of your bid.

Bids received after the specified deadline will not be considered.

Thank you for your attention to these submission instructions. Should you have any questions regarding the bidding process or requirements, feel free to contact the Purchasing Department at purchasing@co.walton.fl.us or call 850.892.8176.

2.13 MODIFICATION AND WITHDRAWAL OF BIDS

A. Bids may be modified or withdrawn by the Bidder by clicking on “Unsubmit Proposal” via County’s e-

Procurement Portal. Bids can be re-submitted at any time prior to the opening of bids.

B. Bids may not be withdrawn for a period of forty-five (45) calendar days after the date of bid opening.

2.14 BIDS TO REMAIN OPEN SUBJECT TO ACCEPTANCE

All bids shall remain open and subject to acceptance for a period of forty-five (45) calendar days after the date of bid opening, but the County at its sole discretion may release any bid and return the bid security prior to that date.

2.15 AWARD OF CONTRACT

A. The County reserves the right to reject any and all bids for any reason or for no reason as may be deemed necessary by the County to be in its best interest, including but not limited to bids from any contractor who has failed to successfully complete a previous project to the satisfaction of the County.

The County further reserves the right to waive any and all informalities, and reserves the right to reject all nonconforming, unresponsive, unbalanced, or conditional bids. PLEASE NOTE: ANY TERMS, CONDITIONS, OR EXCEPTIONS SUBMITTED WITH A BID SHALL BE DISREGARDED AND HAVE NO

EFFECT UPON THE CONTRACT RESULTING FROM THIS SOLICITATION. The County reserves the right to reject the bid of any Bidder if the County believes that it would not be in the best interest of the

Project to make an award to that Bidder, because the bid is not responsive or responsible, or the

Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the County. The County also reserves the right to enter into contract negotiations with a Responsible and Responsive Bidder who submits the lowest bid. If the County and the low Bidder cannot negotiate a successful contract the County may terminate such negotiations and begin negotiations with a Responsible and Responsive Bidder who submits the next lowest bid. No

Bidder shall have any rights against the County arising from such negotiations. Discrepancies in the mailto:purchasing@co.walton.fl.us multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Where numeric data is given both in Arabic numerals and in written language, and where there exists a discrepancy between an Arabic numeral and written language, the written language shall be presumed to be correct and the Arabic numeral presumed incorrect.

B. In the event the apparent low bid submitted by a Responsible and Responsive Bidder exceeds the

County's budget for the Project, the County reserves the right to value engineer the published scope of work in order to effect deductive cost changes. In light of the modified scope of work, the County shall review the three lowest bids submitted by Responsible and Responsive Bidders in order to select one

Bidder to whom to award the contract.

C. The County reserves the right to delete any bid items and the total bid shall be determined as the sum of the bid items awarded. In evaluating bids, the County will consider the qualifications of the Bidders, whether or not the bids comply with the prescribed requirements, time of completion, and other data, as may be requested in the Bid Form or prior to the Notice of Award. The County may conduct such investigations as the County deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers and other persons and organizations to perform and complete the Project in accordance with the Contract

Documents to the County's satisfaction within the prescribed time. The County may consider the operating costs, maintenance requirements, performance data, and guarantees of major items of materials and equipment proposed for incorporation in the Project when such data is required to be submitted prior to Notice of Award.

If the contract is to be awarded, it will be awarded to the Responsible and Responsive Bidder submitting the lowest bid whose evaluation by the County indicates to the County that the award will be in the best interest of the Project. The County will give the Successful Bidder a Notice of Award within thirty (30) days after the day of the bid opening.

2.16 BID PROTEST

Any person or entity whose bid is rejected, in whole or in part, or who submits a bid but is not awarded the contract, may protest such decision. Written notice of intent to file a bid protest must be submitted with the

Purchasing Department or Chief Financial Officer within twenty-four (24) hours after the Board’s declaration of its intention with regard to an award. Written protest must be submitted to Purchasing Director or Chief

Financial Officer within ten (10) calendar days after filing written notice of intent.

Each written protest must be accompanied by a bid protest bond in the form of a certified check, cashier’s check, or money order made payable to the Walton County Board of County Commissioners, in an amount equal to 1% of the protestor’s bid received by the County, but in no case less than $500.00.

The condition of the protest bond shall be that, should the protest be determined to be without merit and non-valid, the bond shall be forfeited to the County in its entirety.

2.17 PUBLIC ENTITY CRIMES

A person or an affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida

Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendors list.

3. Scope of Work

3.1 Hwy 331 Median Improvement and Landscaping Services

Contractor shall provide landscaping services on the SR 83 (US 331) scenic corridor median from SR 30 (US 98) to North of Chat Holley, in accordance with the Scope of Work as set forth in Exhibit A which is attached and incorporated by reference.

Contractor shall supervise and direct all work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to complete the work in accordance with the Contract

Documents. Contractor shall be solely responsible for the means, methods, techniques, sequences, and procedures of the work unless otherwise provided in the Contract Documents. Contractor shall be responsible to see that the finished work complies strictly with the Contract Documents. Contractors shall perform the work in such a manner as to cause a minimum inconvenience to the public, travel, and adjoining properties.

The contractor shall solely and without qualification, be responsible for all methods of work and results, for use of equipment and personnel, and for the safety of its employees and other people, and for the protection of public and private property.

The county shall have no right to hire or fire, nor any power of supervision or direction, over the methods of work, nor over the use of equipment or personnel unless otherwise provided in the Contract Documents, nor for contractor’s compliance with Local, State, and Federal laws and regulations in completing the project.

3.2 Exhibit A – Scope of Work SR 83 (US 331) Scenic Corridor median sod replacement and irrigation installation from SR 30 (US 98) to North of Chat

Holley Road

Maintenance activities should follow the standards provided by 2012 or newer version of “A Guide for

Roadside Vegetation Management”

The contractor shall furnish all materials, tools, labor, equipment, and vehicles necessary to provide landscape irrigation, sod removal, and sod installation on the median of SR 83 (US 331) from SR 30 (US 98) to North of

Chat Holley Road.

Duties include but are not limited to trash/litter collection and removal, grass installation/maintenance, tree maintenance, bedding areas maintenance, and irrigation installation and maintenance. To perform work on public contracts, the contractor shall have all licenses and permits required by Federal, State, and Local statutes, regulations, and ordinances.

All work shall be performed during the hours of 7 AM-10 PM and may be performed seven days per week, unless otherwise directed by the FDOT or the Walton County Beach Operations Project Manager.

Definitions

Road Right of Way (ROW): Is defined as the area on both the North and South bound lanes of SR 83 (US 331) between the outside edge of the roadway and the Right of Way markers.

https://www.fdot.gov/docs/default-source/maintenance/rdw/DOT-Final-(3)Turf-Management-Guide-UF.pdf https://www.fdot.gov/docs/default-source/maintenance/rdw/DOT-Final-(3)Turf-Management-Guide-UF.pdf

Enhanced Median is defined as the area between the North and South bound lanes on SR 83 (US 331) that is currently deemed to have enhanced landscaping.

Irrigation Systems is defined as a system that seamlessly incorporates into the existing irrigation system that irrigates the flower beds on SR 83 (US 331).

PVC Pipe shall be Schedule 40.

Fittings shall mean Schedule 40 PVC Pipe fittings. Thin wall irrigation pipe is not acceptable.

“Whip” shall mean a small length of flexible rubber hose that is connected to both the spray head and the main service line of the irrigation system.

Hunter Decoders shall be in concert with the existing Hunter two wire systems. All systems must be Hunter 2 wire compatible.

Spray Bodies and Spray Heads will be Rain Bird or Hunter in Brand.

Sod shall be Zoysia: Approximately 256,500 square feet.

Substantial Completion shall mean the point where the Project is NINETY PERCENT (90%) complete and the site can be used for the purpose it was intended.

Final Completion shall mean completion of the Project in all respects and in accordance with the Contract

Documents as approved and accepted by the County.

FDOT shall mean the Florida Department of Transportation

Scope of Work Specifications

Removal Of Sod: The contractor shall remove all existing sod and weeds surrounding the tree/plant beds on the SR 83 (US 331) Scenic Corridor Medians, from SR 30 (US 98) to North of Chat Holley Road and if necessary, the contractor shall replace and level base soil as necessary to accomplish a uniform product. It will be the responsibility of the contractor to coordinate lane/shoulder closure approvals with FDOT and Walton County

Beach Operations Project Manager (See paragraph titled "Roadway and Public Safety" for additional details). It is the responsibility of the contractor to manage the disposal of material in safe and consistent manner in compliance with State and Federal laws.

Expand Irrigation System: The contractor shall install an irrigation system per the plans and specifications supplied and shall connect to the existing Hunter irrigation systems that currently services all tree/plant beds along the SR 83 (US 331) corridor/median. This underground pipe system shall be a minimum of 12 inches deep. The pipe servicing the irrigation lines shall be a minimum of one foot from the roadside back of curb to prevent damage from traffic. The attached spray head shall be properly mounted beside curb with a “whip” to prevent main line breaks. The purpose of this expansion is to supply adequate water to the planned replacement of sod and shall require reprogramming the existing Hunter system to have the added zones necessary to complete the project. The irrigation system shall match the supplied documentation attached to this bid if possible. The existing irrigation system wells and controllers currently cross SR 83 (US 331). The added irrigation system will need to connect to the existing water supplies as it stands in the median. It is up to the contractor to determine what processes are necessary to reach and or connect to the existing irrigation management system if current wiring is not adequate.

The irrigation systems are to be fully functional before sod is introduced and they are to be inspected for a one-year period upon completion. An inspection report is to be submitted to the Walton County Beach

Operations Department on the first of each month until warranty is completed. The report shall include confirmation that the system is operating as designed and if any deficiencies exist, they are to be immediately remedied by the contractor.

Installation of Sod: The contractor shall supply and install a high quality, healthy sod along the entire length of the median of SR 83 (US 331) from SR 30 (US 98) to North of Chat Holley Road only after the removal of all existing sod, and the complete expansion of the irrigation system. Existing landscape, shrub, and flower beds are excluded from sod installation.

This project shall be divided into two phases, each phase determined by the North and South irrigation zones

(See the attached Irrigation Layout Plan) and the beginning of those phases are to be communicated to the

Beach Operations Project Manager or their representative. Upon completion of the installation of the sod, the contractor is required to set up the irrigation system to begin watering the sod, in consultation with the Beach

Operations Project Manager and/or his representative, and to the sod suppliers’ recommendations. The contractor is responsible for the care of the Sod for one year after completion and the contractor shall immediately replace any Sod that expires within that year.

Laydown Yard: Beach Operations will provide a location along SR 83 (US 331) to be available for the delivery of materials and supplies. This location is the future home of a visitor center. This area is gated but not a secure area. The contractor is responsible for the security of all material delivered and stored. The County assumes no responsibility for material stored in any supplied location, nor along the median of SR 83 (US 331).

Roadway and Public Safety: The contractor shall confirm with Beach Operations a clear and FDOT compliant plan, using FDOT Standard Plans Index 102-600, that allows for the healthy passing of all traffic along SR 83

(US 331). The contractor shall supply properly trained flag crews if necessary to direct traffic when deliveries or movement of materials occur. If necessary, and subject to approval from the Walton County Beach

Operations Project Manager, the contractor will be allowed to deliver material to the median at hours which do not interfere with school pickup/drop-off times, peak traffic hours, or holidays. If a delivery must occur at night, to meet the need of not interfering with heavy traffic, then proper roadside lighting is required as work is performed and Beach Operations is to be informed.

All lane closures and shoulder closures must be pre-approved to allow time for the County and FDOT Public

Information Offices to send out notifications. To request pre-approval, contact Jason Jones at jason.jones@dot.state.fl.us, and copy jace.albury@dot.state.fl.us, melinda.clumfoot@dot.state.fl.us, allie.alford@dot.state.fl.us, and patrick@wcfltourism.com on all emails.

Requests shall be submitted two weeks in advance of desired closure dates.

mailto:jason.jones@dot.state.fl.us mailto:jace.albury@dot.state.fl.us mailto:melinda.clumfoot@dot.state.fl.us mailto:allie.alford@dot.state.fl.us mailto:patrick@wcfltourism.com

No lane closures shall occur during school pickup/drop-off times, peak traffic hours, or holidays as determined by the Beach Operations Manager or their representative.

Hazard and Safety Reporting: The contractor shall comply with all Federal, State, and Local Laws regarding occupational safety and health as well as providing protection of the environment. The contractor shall provide and require its employees to wear a uniform that bears the company name or logo and the employees’ name. Uniforms shall always be worn while on the job. Contractors shall ensure the wearing of protective clothing, masks, eye protection, etc., as required by laws, regulations, ordinances and/or manufacturer’s instructions for material and equipment handling. During the normal work hours, contractors shall obtain emergency medical care for any member of the public who is in need thereof, because of illness or injury occurring on the site or beside the site. Contractor shall cooperate fully with the County in the investigation of any accidental injury or death occurring on the site, including a prompt report within one (1) day thereof to the County.

The County reserves the right to issue immediate restraints or cease and desist orders to contractors when unsafe or harmful acts are observed or reported relative to the performance of the work under the contract.

Hazardous conditions, not caused or correctable by contractors, are to be immediately reported to the

County.

Waste Disposal: The contractor is responsible for removing and disposing from contracted sites all waste handled and/or generated that day in performance of the contract. This includes the removal and dumping of the sod waste, pallets, and any debris related to the project. Normal waste will be disposed of in plastic bags, when possible, but not to include sod. All open bed trucks used for transporting waste must be covered

(tarped). The County is not required to supply removal of contractor waste. All debris and any other matter removed from the contract area shall be disposed of in compliance with Federal, State, and County laws or ordinances. The contractor is solely responsible for any disposal fees (dumping charges) incurred during routine maintenance. If applicable, all empty service and material containers of pesticide and fertilizer products shall be triple rinsed out and disabled in accordance with label instructions to prevent reuse prior to disposal. The disposal of waste must be at an authorized landfill.

Equipment: The contractor shall provide and maintain during the entire period of this contract equipment sufficient in number, operational condition, and capacity to efficiently perform the work and render the services required by this contract. All handheld power equipment such as blowers, weed eaters, trimmers, edgers, chain saws, etc., must be low emission, four cycle, or electric powered. All vehicles used by the contractors must be appropriately licensed and insured and bear the company name or logo on it. Any equipment deemed by the County to be inoperable, unsafe, or improper for desired use shall not be utilized.

Equipment supplied by the contractor shall be designed for or suited to the task for which it is intended.

Payment Schedule:

A total of two progress payments will be made upon Phase 1 substantial completion and Phase 2 substantial completion.

Phase I is the completion of all irrigation and sod installation along SR 83 (US 331) from Coastal Centre Drive to Chat Holley Road.

Phase 2 is the completion of all irrigation and sod installation along SR 83 (US 331) from SR 30 (US 98) to

Coastal Centre Drive.

The contractor shall submit a progress schedule, detailed pay application, schedule of values, and supporting documentation to include receipt of materials and supplies for approval. Please see Article 2 of the draft contract attached hereto for more details.

Failure on the part of the contractor to progress with the Project in strict accordance with the progress schedule shall constitute grounds for retaining 5% of the progress payments during the period the Contractor is not progressing in strict accordance with the Project Schedule.

4. Bid Schedule

BIDS shall include sales tax and all other applicable taxes and fees.

This is a lump sum bid. The following Bid Schedule is intended as a general recap of the work involved. It is

NOT an all-inclusive detail of everything required to do this job. It is the contractor’s responsibility to carefully review the Bidding Documents to determine what is needed to do the whole job, and to reflect this in the lump sum bid. This basis of award will be the total base bid for the project. IF DURING THE BID PROCESS, THE

CONTRACTOR NOTICES A DISCREPANCY BETWEEN THE WORK REQUIRED AND THIS BID SCHEDULE HE MUST

BRING IT TO THE PURCHASING DIRECTOR'S ATTENTION BEFORE THE BID CLOSING DATE.

NOTE: The unit prices listed below will be used as the basis for computing the value of any change orders either additive or deductive. THE OWNER RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 MOBILIZATION 1 LS

2 MAINTENANCE OF TRAFFIC 1 LS

3 REMOVAL OF EXISTING SOD AND SITE

PREP

1 LS

4 ZOYSIA SOD INSTALLED 1 LS

5 IRRIGATION SYSTEM COMPONENTS &

INSTALLATION

1 LS

6 10% OWNERS CONTINGINCY 1 LS

TOTAL

5. Vendor Submissions

All subsections in this section require a response.

Important: Bidders are responsible for reviewing all required forms and documentation listed in this solicitation. If any forms require notarization—such as the Public Entity Crimes Statement or the Unauthorized Alien Affidavit—they must be properly executed and uploaded with your submission. Failure to include completed and notarized documents, where applicable, may result in your bid being deemed non-responsive.

5.1 BIDDER'S DECLARATION AND UNDERSTANDING *

The undersigned, herein defined as the "Bidder," declares that the only persons or parties interested in this bid are those named herein, that this bid is, in all respects, fair and without fraud, that it is made without collusion with any employee or official of the County, and that the bid is made without any connection or collusion with any person submitting another bid on this Project.

The Bidder further declares that it has visited the Project site, inspected the plans and specifications, examined all the Contract Documents, and has satisfied itself to the quantities involved, including materials and equipment and the conditions of work involved, including the fact that the description of work and materials, as included herein, is brief and is intended only to indicate the general nature of the Project and to identify the said quantities with the detailed requirements of the Contract Documents, and this bid is made according to the provisions and under the terms of the Contract Documents which are made a part of this bid.

☐ Please confirm

*Response required

5.2 CONTRACT EXECUTION, CERTIFICATES OF INSURANCE AND BONDS*

The Successful Bidder agrees to acknowledge the terms and conditions of the Contract and return a signed

Contract with any Certificates of Insurance (COI) to the County, within TEN (10) business days after Notice of

Award. Upon receipt of the signed Contract and COI, the County will execute the Contract and send the executed contract to the Successful Bidder to acquire the Performance and Payment Bond(s) within THREE (3) business days. The Successful Bidder must provide certified copies of the recorded Performance and Payment

Bond(s) prior to the issuance of the Notice to Proceed. Failure to either return a signed Contract with COI to the County within TEN (10) business days after Notice of Award is sent or provide certified copies of the recorded Performance and Payment Bond(s) within THREE (3) business days after receipt of the executed contract will result in loss of surety.

☐ Please confirm

*Response required

5.3 START OF CONSTRUCTION AND CONTRACT COMPLETION TIME*

The Successful Bidder further agrees to begin work on the Project within TEN (10) business days after the date of issuance of the Notice to Proceed, to substantially complete the Project within SIXTY (60) calendar days of issuance of the date of the Notice to Proceed, and to finally complete the Project within THIRTY(30) calendar days from the date a punch list of remaining items is issued by the County. The Contractor shall comply with all specific completion dates and sequences indicated elsewhere in the Contract Documents.

☐ Please confirm

*Response required

5.4 SALES AND USE TAXES*

The Bidder agrees that any and all applicable federal, state and local sales and use taxes that are incurred by the Bidder are included in the stated bid price for the Project. The County is tax exempt from federal excise and state sales tax.

☐ Please confirm

*Response required

5.5 BID SCHEDULE*

Please download the below documents, complete, and upload.

• REPLACE_WITH_BID_SCHEDULE.docx

*Response required

5.6 Acknowledgment of Bid Schedule*

By confirming, if awarded the contract, the Bidder agrees to accept as full payment for the work proposed under this Project, as specified in the Bidding Documents prepared by Walton County, and based upon their own estimate of the quantities and costs, including the cost of any necessary fee or permit provided as part of their bid.

☐ Please confirm

*Response required

5.7 BID FORM*

Please download the below documents, complete, and upload.

• BID_FORM_(14).docx

*Response required

5.8 BID BOND*

Will you be utilizing Surety 2000 for submitting your Bid Bond?

https://government-project.s3.us-west-2.amazonaws.com/88564/5d37eba2-7733-4bda-8cd9-3e3ee9547e63_REPLACE_WITH_BID_SCHEDULE.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4PNGBKTSR%2F20251016%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251016T141837Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDnC4DicqQe8yRZ8SAyniry73JmRsO6dld%2FnNWe866kiQIhAIHWljBIA71kJW9pgN2nabOddq3ajm%2BVj5qcvGkl6xKqKowFCI%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgzQWTZF2tDPdd8kP%2Fcq4AS%2Fe8OeLEpjpXfi5TiDI6wMaWfKqOtdrMgaxZfEZg%2FVneHWqs2tz85RdRhYCe9RycHg9XaSh5WwAC3ksihVG18qo59FUF0%2B6NhmjgQS9SpVfbW%2BVDRIQTqpsIscB7mrL8aW5TtsKS4AExra5xwlAQAvo41y5IDZBgvNE%2FR4e9zfQxe5%2FpXQQJACBvKgmKqUcn8OXu9ROMHuLdAgabExkRAxoaCRkBg4R7%2BaUUgbTGyKs0rXNYbTLqhCkcy5eh%2BjOpiz4IDCEGn2YTeYOiZzVv6qWmRq2JeoZTSoVn9LL4QmuyPGhznaAHCrcrWwQG4Xn5fi%2FqoB5nNezsFTRB9KotP%2BcX7QVk5HJbn4EYcZf0D5tr8F1P7zbxEiNvl7IiFwI8Xbx1dzWKwkzRwvgBg%2FhHVcWuobOi%2FHRessjyOMazhNyAuAPDT9rNf15pOIWdU%2FT5Jr2bgkhWva49gDwG5qpDq3HMfTmsHXdRCVmnN13MZEYzS%2Bii9gmUGVFhrGJK0B5f%2FRlYPJE…