SR_283_-_E_55th_(Superior_to_St._Clair)_&_St._Clair_(E._55th_to_E._72nd).pdf

2025-RFP-114

SR 283 - E 55TH (SUPERIOR TO ST. CLAIR) & ST. CLAIR

(E. 55TH TO E. 72ND)

City of Cleveland

Department of Mayor's Office of Capital Projects

601 Lakeside Ave

Cleveland, OH 44114

RELEASE DATE: November 5, 2025

DEADLINE FOR QUESTIONS: November 19, 2025

RESPONSE DEADLINE: December 5, 2025, 12:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/clevelandoh

City of Cleveland

SR 283 - E 55th (Superior to St. Clair) & St. Clair (E. 55th to E. 72nd)

I. INTRODUCTION

II. SCOPE OF WORK

III. COMPENSATION AND INVOICING

IV. THE CITY’S RIGHTS AND REQUIREMENTS

V. OFFICE OF EQUAL OPPORTUNITY (OEO) FORMS

VI. AGREEMENT PROCESS

VII. TERMS AND CONDITIONS

VIII. EQUAL OPPORTUNITY REQUIREMENTS

IX. INSURANCE LIMITS

X. CONSTRUCTION OF AGREEMENT

XI. EVALUATION PHASES

XII. PROPOSAL CONTENTS

XIII. PROPOSAL SUBMITTALS

Attachments:

C - Reimbursables Policy

#2025-RFP-114

Title: SR 283 - E 55th (Superior to St. Clair) & St. Clair (E. 55th to E. 72nd)

1. INTRODUCTION

LATE PROPOSALS WILL NOT BE ACCEPTED

The City of Cleveland invites responses to the Request for Proposal (RFP) for SR 283 - E 55th (Superior to St. Clair) & St. Clair (E. 55th to E. 72nd).

We ask that you strictly adhere to the following critical guidelines outlined in this document.

1.1. Summary

The services required under this Request for Proposal (RFP) are those needed to prepare construction contract plans and specifications for the Division of Engineering and Construction, Mayor’s Office of

Capital Projects, for State Route 283 from Superior Avenue to East 72nd Street, approximately 1.1 miles. E 55th Street from Superior Avenue to St. Clair and St. Clair from E 55th Street to E 72nd Street is designated as State Route (SR) 283 and is classified as a Minor Arterial.

The basic scope of work will consist of removing and replacing asphalt wearing course and intermediate course, installing new curbs, walks, and driveway aprons as needed, PROWAG/ADA-compliant curb ramps and landings, roadway drainage, castings adjusted to grade, traffic control improvements including new mast arm signals at East 61st, East 62nd, Addison, East 67th, and East 71st Streets, if traffic study warrants signals in these locations, and reconfiguring the roadways to accommodate separated bikeways and additional safety and mobility focused changes in alignment with the City’s goals. This is an urban paving project and the City will administer the design. Construction Administration will be performed by

ODOT District 12.

A pre-proposal meeting will be held November 12, 2025, 10:30 am via Teams. Written questions will be received until November 19, 2025, at 4:00 p.m., and an addendum with all questions and answers will be posted by the close of business on November 26, 2025. The proposal will be due on December 5, 2025, by noon. Questions shall be submitted online through the questions tab included in this proposal request.

Where the following terms such as "Consultant to determine", "Yes", “x”, "By Consultant" and similar notations are used in this RFP, the Consultant shall design and prepare the necessary drawings and details for that item of work. Design work may not be passed on to the construction contractor via plan note. In addition, where there are items that require the action of work (by whom it may not be clear), the

Consultant is the party that shall accomplish it.

The City reserves the right to reject any or all proposals or portions of them, to waive irregularities, informalities, and technicalities, to re-issue or to proceed to obtain the service(s) desired otherwise, at any time or in any manner considered in the City’s best interests. The Director may, at his/her sole discretion, modify or amend any provision of this notice or the RFP.

1.2. Background

This project will revitalize this neighborhood with providing a new paving surface, bike facility, and pedestrian improvements. The pavement width varies from 28’ to 36’ in each direction. It widens at intersections and in parking areas. The right-of-way width is 100’ within the project limits. This information is taken from available records. The accuracy of this information is not guaranteed. The consultant shall review all available records and field data and perform their own field investigations to familiarize themselves with all existing conditions.

Nearby bikeway connections, as outlined in Cleveland Moves, the City’s 5-year multimodal transportation plan, need to be coordinated and considered as part of the design. Design of the Superior and E 55th Street intersection will need to be coordinated with the CUY-6-15.56 Superior Midway Project https://www.clevelandmidway.com/superior. Coordination with separated bike lanes on East 55th Street from Outhwaite to the Lakefront, as planned through the East 55th Safety Action Plan, will be critical. Additional coordination will be needed on East 72nd Street to consider the Cleveland MetroParks ”CHEERS” master plan. https://www.clevelandmetroparks.com/about/planning-design/cheers-cleveland-harbor-eastern-embayment-resilience-strategy Any design must align with the City’s commitment to Vision Zero, emphasizing safety and the reduction of fatal and serious injury crashes as a key outcome of roadway changes.

1.3. Contact Information

Christine George, P.E.

Consulting Engineer 601 Lakeside Dr Cleveland, OH 44114-1067 Email: cgeorge3@clevelandohio.gov Phone: (216) 664-2971

Steven Decker Deputy Commissioner 601 Lakeside Avenue, Room 128 Cleveland, OH 44114 Email: sdecker@clevelandohio.gov Phone: (216) 664-2624

Department:

Mayor's Office of Capital Projects

Department Head:

James DeRosa Director

1.4. Timeline

RFP Published on City website November 5, 2025 https://www.clevelandmidway.com/superior https://procurement.opengov.com/governments/4214/projects/210486/builder/create/.%20https:/www.clevelandmetroparks.com/about/planning-design/cheers-cleveland-harbor-eastern-embayment-resilience-strategy https://procurement.opengov.com/governments/4214/projects/210486/builder/create/.%20https:/www.clevelandmetroparks.com/about/planning-design/cheers-cleveland-harbor-eastern-embayment-resilience-strategy mailto:cgeorge3@clevelandohio.gov tel:(216)664-7426 mailto:sdecker@clevelandohio.gov tel:(216)664-2624

Pre-Proposal Conference (Non-

Mandatory)

November 12, 2025, 10:30am

601 Lakeside Dr. Suite 518 Cleveland Ohio, 44114 or via the following Teams Link https://gcc02.safelinks.protection.outlook.com/ap/t-

59584e83/?url=https%3A%2F%2Fteams.microsoft.

com%2Fl%2Fmeetup-join%2F19%253ameeting_MTRiNTQxNWMtYm

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Meeting ID: 219 634 709 060 9 Passcode: uw9zS7cJ Dial in by phone +1 216-306-2628,,85986974# United States, Cleveland Find a local number Phone conference ID: 859 869 74#

Last Day to Submit Provider Questions November 19, 2025, 12:00pm

Publish RFP Addendum November 26, 2025

Proposal Submission Deadline December 5, 2025, 12:00pm https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fl%2Fmeetup-join%2F19%253ameeting_MTRiNTQxNWMtYmY4Yi00ODVlLWI0YzUtYmY1NWQ5ZTIxOGZl%2540thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%252276e2f963-8a1d-45bf-8e06-87a368508b40%2522%252c%2522Oid%2522%253a%25223307cfaa-224f-481e-b8c1-f2d99da21447%2522%257d&data=05%7C02%7CEHarris2%40clevelandohio.gov%7C16fa38ac4d96475ec5b108de11a5d39b%7C76e2f9638a1d45bf8e0687a368508b40%7C0%7C0%7C638967601073312506%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Z7q26A%2Fs4w%2FljzKmE82lzqGZwNoAhTYScm85s0yi1cg%3D&reserved=0 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2. SCOPE OF WORK

2.1. Important Instructions for Electronic Submittal

The City of Cleveland is accepting electronic proposal submissions. Proposers shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic proposal.

2.2. The City's Rights and Requirements

Required City Forms

Proposer shall complete, execute, and return with its fee proposal the following documents, blank copies of which are included in the Attachments section. They can also be found online on the City of Cleveland website.

A. The Office of Equal Opportunity Notice to Bidders and Schedules;

B. Federal Form W-9 including Taxpayer Identification Number;

C. Non-Competitive Bid Contract Statement for Calendar Year 2025;

D. Northern Ireland Fair Employment Practices Disclosure.

E. Cleveland Area Business Code Requirements

1. During performance of this Agreement, Proposers shall comply with all applicable requirements of the Cleveland Area Business Code, Chapter 187 of the Codified Ordinances of Cleveland, Ohio, 1976 (“C.O.”), and any Regulations promulgated under the Code, which

Code and Regulations are incorporated into and made part of this RFP by this reference as fully as if rewritten in it or attached. Specifically, compliance under any resulting agreement shall include, but not be limited to, the Proposer’s:

2. Compliance with its proposal representations regarding CSB, MBE, and/or FBE participation in performance of the Agreement;

3. Compliance and cooperation with Project Monitors, whether from the Mayor’s Office of

Equal Opportunity (the “OEO”) or the contracting department;

4. Accurate, complete, and on-time submission of all reports, forms, and documents including, but not limited to, employment reports, certified payrolls, monitoring forms, and other information the Director of the OEO may require, whether in printed or electronic form, to ascertain and verify Proposer’s compliance; and

5. Attendance at and participation in all required project meetings, including OEO compliance meetings, and progress meetings called by the contracting department director(s) at key intervals during performance of the contract services.

a. Failure to Comply - When determining the Proposer’s future eligibility for a City contract, the City shall consider a Proposer’s failure to comply with the representations of https://procurement.opengov.com/signup its proposal and the requirements under the Code as a failure to faithfully perform a contract.

i. Under the Cleveland Area Business Code, the City of Cleveland is firmly committed to assisting Minority Business Enterprises (MBEs), Female Business Enterprises

(FBEs), and Cleveland- area small businesses (CSBs) by providing and enhancing economic opportunities to participate in City contracts. The successful proposer for a contract will be a firm that shares that commitment. Accordingly, a proposer is strongly encouraged to utilize the services of qualified MBE/FBE/CSB sub-consultants that are certified by the Mayor’s Office of Equal Opportunity (the

“OEO”) in its proposal.

I. To document its good-faith effort to utilize certified MBE, FBE and CSB sub-consultants, each proposer must complete Schedules 1 through 4 found in the

Cleveland Area Business Code - Notice to Bidders and Schedules. These schedules identify the proposer’s proposed use of MBE, FBE and CSB sub-consultants on the project, which evidences the proposer’s good-faith effort to obtain the participation of certified sub-consultants. The proposer shall submit the completed forms with its proposal and they will be forwarded to the City’s

Office of Equal Opportunity for evaluation. Failure to submit complete schedules may result in the rejection of a proposal.

II. Proposers may obtain a listing of firms certified by the OEO as CSBs, MBEs and

FBEs by checking the City’s website at http://www.city.cleveland.oh.us. On the home page, select “Office of Equal Opportunity” from the drop-down menu of

City departments. On the Office of Equal Opportunity page, you will find a selection in the left-hand column for “CSB/MBE/FBE Registry”.

III. Proposers are responsible for obtaining the most current list and for contacting potential CSB/MBE/FBE sub-consultants. The City assumes no responsibility for matching prime consultants with qualified, certified MBE, FBE, and/or CSB sub-consultants.

IV. The City Office of Equal Opportunity will monitor participation of MBE, FBE, and/or CSB sub-consultants throughout the duration of the engagement or project. The successful proposer, as contractor, will be responsible for providing the OEO with all information necessary to facilitate this monitoring.

V. The Cleveland Area Business Code, any Regulations promulgated under the

Code, and the OEO Notice to Bidders & Schedules are, buy this reference, incorporated in and made part of this solicitation and any resulting contract as fully as if written in it or attached.

VI. The successful proposer, as contractor, will be required to comply with all terms, conditions, and requirements imposed on a “contractor” in the following Equal

Opportunity Clause, Section 187.22(b) of the Cleveland Codified Ordinances, http://www.city.cleveland.oh.us/ and shall make the Clause part of every subcontract or agreement entered into for services or goods and binding on all persons and firms with which the proposer may deal, as follows: No Proposer shall discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, national origin, age, disability, ethnic group or Vietnam-era or disabled veteran status. Proposers shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to race, religion, color, sex, sexual orientation, national origin, age, disability, ethnic group or Vietnam-era or disabled veteran status. As used in this chapter, “treated” means and includes without limitation the following: recruited whether by advertising or other means; compensated, whether in the form of rates of pay or other forms of compensation; selected for training, including apprenticeship, promoted, upgrade, demoted, transferred, laid off and terminated. Proposers shall post in conspicuous places available to employees and applicants for employment, notices to be provided by the hiring representative of contractors setting forth the provisions of this nondiscrimination clause.

2.3. Scope of Work or Project Details

Services include the preparation of construction contract plans and specifications for the rehabilitation of

State Route 283 between Superior and East 72nd Street, approximately 1.1 miles. Please note State Route

283 follows E 55th Street from Superior Avenue to St. Clair Avenue, then along St, Clair Avenue from

East 55th Street to East 72nd Street (north).

2.4. Available Information

Roadway plans, sewer maps and existing water plans can be found at the following link. Please send an email to cgeorge3@clevelandohio.gov to obtain access to the folder.

Link: SR 283 (Superior to E 72nd)

2.5. Project Description:

Ohio Public Works Commission, ODOT Urban Paving, City Road and Public Utilities Funds will finance this improvement. Additional funds from Safe Routes to Schools and Congestion Mitigation & Air Quality Program may be available. The City will administer the design phase and ODOT District 12 will administer the construction phase of this project.

The pavement width varies from 28’ to 36’ in each direction. It widens at intersections and in parking areas. The right-of-way width is 100’ within the project limits. This information is taken from available records. The accuracy of this information is not guaranteed. The consultant shall review all available records and field data and perform their own field investigations to familiarize themselves with all existing conditions.

In 2022, the City of Cleveland passed a complete and green streets ordinance, and established the Transportation Infrastructure Advisory Committee (TIAC) to advise on projects to incorporate Complete and Green streets elements. The TIAC, in collaboration with the City’s Mobility Team, offered recommendations for the SR 283 corridor, which are conceptually illustrated in the SR 283 Remix located here. The preliminary engineering (PE) phase of this project shall include an evaluation to each of those recommendations for incorporation into the project.

mailto:cgeorge3@clevelandohio.gov https://theclevelandohio.sharepoint.com/:f:/r/teams/EXTMOCAP/EXTDOC/Engineering%20Design/SR%20283%20(Superior%20to%20E%2072nd)?csf=1&web=1&e=kT9r3w https://platform.remix.com/project/0f009a3e/scenario/3cb4d695-23c3-4d90-811a-52035a983cb0?latlng=41.52346,-81.64913,18.602,p0,b-31.19

Nearby bikeway connections, as outlined in Cleveland Moves, the City’s 5-year multimodal transportation plan, need to be coordinated and considered as part of the design. Design of the Superior and E 55th Street intersection will need to be coordinated with the CUY-6-15.56 Superior Midway Project https://www.clevelandmidway.com/superior. Coordination with separated bike lanes on East 55th Street from Outhwaite to the Lakefront, as planned through the East 55th Safety Action Plan, will be critical. Additional coordination will be needed on East 72nd Street to consider the Cleveland MetroParks ”CHEERS” master plan. https://www.clevelandmetroparks.com/about/planning-design/cheers-cleveland-harbor-eastern-embayment-resilience-strategy Any design must align with the City’s commitment to Vision Zero, emphasizing safety and the reduction of fatal and serious injury crashes as a key outcome of roadway changes.

2.6. Scope Briefing

The project scope shall be split into two (2) parts, Preliminary Engineering (PE) and Final Design (FD). Preliminary Engineering will begin with the notice to proceed and survey activities, and end with the submittal of an Alternative Evaluation Report (AER). The City will review the AER with project stakeholders and make a recommendation on how best to proceed. The Final Design will be based on which alternative is chosen and which recommendations from the TIAC are able to be incorporated into the project. Final design will be complete after the submittal of the final PS&E to ODOT for central office filing.

In general, Preliminary Engineering will include:

A. Review and evaluation of TIAC recommendations. Consultant shall assess the cost and feasibility, including right of way impacts of the TIAC recommendations and recommend which ones can be incorporated into the project. The reporting requirements of the ordinance require

E&C to report back to the TIAC which alternative(s) are chosen and which can be incorporated into the project. Review, editing and completion of ODOT LPA Scoping form including required

Environmental submittals.

B. Analyze three, including existing and (2) conceptual options, to provide comparison for the alternatives listed below. Comparison will include any potential capacity or LOS concerns utilizing Synchro Traffic Simulation Software, as required by City of Cleveland Division of

Traffic Engineering and Highway Capacity Software (HCS), required by ODOT utilizing ODOT

Analysis and Traffic Simulation (OATS) Manual. Traffic signal removal analysis shall be performed for all existing signals. Any traffic signal warranting removal shall have higher level crossing recommendations including but not limited to High Intensity Activated Crosswalk

(HAWK), Rectangular Rapid Flashing Beacons (RRFB), and pedestrian refuge islands at mid-block crossings. Designer shall coordinate with Greater Cleveland Regional Transit Authority

(GCRTA) to evaluate bus stop consolidation in accordance with traffic signal removal analysis. Existing commercial / industrial neighbors north and east of the project area will continue to utilize St. Clair Avenue to access their businesses. Design will need to analyze turn movements to ensure truck traffic will be able to continue to traverse the corridor and intersecting cross streets. Consistent with Complete and Green Streets (CGS), all proposed alternatives shall include removing concrete tree lawns to provide low-mow grass areas with future tree planting in cooperation with the city of Cleveland’s Urban Forestry Commission. The concept for East 55th

Street will include street level, separated bike lane using plastic delineators as outlined in the

Remix and the East 55th Safety Action Plan. The AER shall evaluate roundabouts, with separated bike lane if possible, at the intersections of East 55th Street and Superior Avenue, East 55th Street and St. Clair Avenue, and St. Clair Avenue and East 72nd Street. Evaluation would include ensuring the proposed roundabouts would fit within the existing Right of Ways and analyze the operation of the proposed intersection, including taper sections of roadways entering and exiting the roundabout(s). Please note intersection pavement will extend to the point of tangency of the https://www.clevelandmidway.com/superior https://procurement.opengov.com/governments/4214/projects/210486/builder/create/.%20https:/www.clevelandmetroparks.com/about/planning-design/cheers-cleveland-harbor-eastern-embayment-resilience-strategy https://procurement.opengov.com/governments/4214/projects/210486/builder/create/.%20https:/www.clevelandmetroparks.com/about/planning-design/cheers-cleveland-harbor-eastern-embayment-resilience-strategy turnout for intersections not planned as roundabouts. The consultant will coordinate with the City and Community Development Corporations for necessary driveway closures to accommodate roundabouts, if roundabout(s) are feasible for the project. Please note, it is possible additional funding may be available through ODOT safety funding for roundabouts, should the evaluation support incorporation into the project.

St. Clair Section – alternatives:

1. Existing Conditions to provide current baseline to compare proposed alternatives.

2. Alternative 1 – Parking protected separated street level bike lanes along the outside lanes, separated by plastic delineators and floating bus platforms at bus stops.

3. Alternative 2 – Parking protected separated street level bike lanes along the outside lanes, separated by cast in place concrete curb. A combination of concrete curb bump outs, concrete islands, floating bus platforms with bike lanes raised to bus platform elevation, if drainage allows, along St. Clair Avenue. New midblock pedestrian crossing refuge islands where there are large gaps between crossings. Roundabout, with separate bike lane if possible, at intersection of St. Clair Avenue and East 72nd Street. Designer must ensure proposed roundabout can be accommodated in existing Right of Way areas.

A. Site visit with city project manager and members of Transportation and Complete & Green

Streets team.

B. Pavement cores and soil borings to support traffic signal pole and pavement design. The number and arrangement of cores and borings will be included in the Technical Proposal.

C. Parking Evaluation of entire corridor. Consultant shall provide a parking utilization study based on existing demand and identify any future potential impacts to on-street parking demand and supply.

D. Review of existing utility poles and compilation in spreadsheet format.

E. Perform Subsurface Utility Engineering (SUE) Level C investigations at designated signal mast arm locations.

F. Utility coordination and documentation of meetings, communications and conflicts.

G. Review of existing catch basins (after cleaning by WPC)

1. Stage 1 Plan submittal per ODOT L&D Volume 3, adjusted as needed

H. Final Design

1. Address Stage 1 plan comments from City of Cleveland and ODOT

I. Utility Coordination

J. Stage 3 plan submittal per L&D Volume 3 section 1400

1. Address Stage 3 Comments from City of Cleveland and ODOT

K. Final PS&E package for ODOT filing

L. The Consultant will identify a team member or subconsultant who will coordinate and support at least three informational “pop-up” events such as tabling at community destinations and/or events. City staff and/or community partners will provide support at these events.

General Plan Requirements

• Consultant will prepare rehabilitation plans to include wearing course removal, partial depth and full depth base repair as needed, placement of asphalt surface and intermediate courses, utility adjustments, curb, sidewalk, and drive apron replacement as needed and PROWAG compliant ramps and landings at all intersections.

• Consultant will prepare plans to match the existing alignment and profile. Intersection curb returns shall generally match existing, except where improvements can be made based on the

TIAC recommendations.

• Asphalt resurfacing will include wearing course removal and asphalt overlay with a preferred cross slope of 2% while achieving a 4” to 6” curb reveal. An asphalt feathering technique will be applied at intersection areas to ensure a smooth transition.

• Curb, drive and sidewalk replacements will be considered where needed based on Stage 1 site visit.

• All intersections and crossings must have Public Right of Way Accessibility Guidelines

(PROWAG) compliant curb ramps. Existing un-disturbed compliant ramps can remain, and all other locations shall show the anticipated curb ramp type, using ODOT BP 7.1. Any existing ramp having resurfacing performed adjacent to it shall be replaced.

• Existing catch basins will be adjusted, reconstructed, or replaced.

• Environmental Screening will be needed in the location of the new Water Main.

• Subsurface Utility Engineering, Level A will be if authorized to support location of installation of new signal poles. The Consultant shall assume that thirty (30) locations will require SUE Level A for the traffic signal poles and include the cost in the base proposal, as needed.

• Consultant will prepare a new signing and striping plan, generally following the existing configuration but updated to support approved safety and pedestrian enhancements. Consultant will coordinate the proposed striping and signal upgrades with the City of Cleveland Division of

Traffic Engineering. Refer to Appendix A: Traffic Engineering Supplemental Scope. City will obtain all work agreements and all Right of Way if needed for this project. Consultant shall promptly notify City of any corners that might be needed for the signal pole foundations.

• Staged review submittals will be sent to all utilities and will include a project schedule with the anticipated construction bid date. Enbridge (previously Dominion East Ohio) is conducting a multi-year Pipeline Infrastructure Replacement (PIR) program. Early and often coordination with

Enbridge is required to coordinate possible PIR work with the project.

• Copies of the Consultant’s correspondence and communications with the utility companies will be compiled by the consultant and submitted to the City with each plan review submittal.

• Consultant will prepare utility work construction schedules in the form of an ODOT utility

Exhibit “B”, for submittal with the final plans and specifications. The Exhibit “B” will include utility schedules, work order numbers if available, and shall identify specific castings, poles, structures, gas lines etc. within the project limits for any given utility company’s proposed work.

• Consultant will identify public utility owner and number of castings to be adjusted or reconstructed to grade and label on the plan sheets. If the existing cover is extremely worn, the

Consultant should assume the frame will also be replaced.

Division of Water (CWD)

• The existing 8” water main from East 55th Street to East 72nd Street along St. Clair Avenue will be abandoned. The existing connections, intersecting street water mains, and hydrants will connect to the existing 16” water main, approximate length 4200 feet. 4” hydrants will be replaced with

6” hydrants.

• Consultant will design the proposed improvements and prepare separate water line plans & profiles and intersection plan & profile at all intersections.

• Consultant will prepare schematic water plans with existing underground utilities and proposed waterline location. A meeting will be held with CWD distribution and hydraulic sections to review the location of the new waterline or replacement of the existing 8” in the same location

(i.e. temporary waterline plan). This meeting needs to occur well in advance of the Stage 1 submittal.

• Water work will also include adjustments to appurtenances such as castings and valves, reconstruction of water meter manholes, plugging abandoned service connections, extending and adjusting service connections, and extending and adjusting hydrants, where necessary from begin to end project.

• Consultant shall use ODOT Construction and Material specifications Item 638 Water Mains and

Service Branches for all water work. CWD General Notes and Details shall be included in the plans.

Division of Traffic Engineering (TE)

• See Appendix A: Traffic Engineering Supplemental Scope for detailed scope of service information. The designer shall evaluate the use of signal retroreflective backplates to improve red light compliance.

Cleveland Public Power (CPP)

• Pole consolidation, pole relocation, lighting pole/arm replacement and vault casting adjustments will be coordinated with CPP. Grade adjustments or reconstructions of manholes and vaults will be shown in the project plans. Consultant shall include the cost of this effort in the base fee.

• Based on manhole/vault condition surveys currently under way, some of the CPP vaults, manholes and/or ducts may require repair or replacement. A detail(s) for adjustment or reconstruction of vault/manhole access shall be included with base fee. New vaults or repair/reconstruction of conduits will be a negotiated additional service if authorized fee.

Division of Water Pollution Control (WPC)

• Consultant will conduct catch basin and curb inlet condition survey. Drainage catchment will be adjusted, reconstructed, or replaced based on condition survey. Condition survey shall be submitted to City with Stage 1 recommendations. The survey shall include sketches and photo log supporting the recommendation. New catch basins will be installed at existing locations with a connection pipe, 4-ft to 6-ft. The lateral will be televised by the contractor prior to connecting the stub. If the lateral has reached its design life, the lateral shall be replaced to the main. Contingency quantities will be established for the entire lateral. WPC will clean existing basins in order for the Consultant to verify depths and conduct the condition survey.

North East Ohio Regional Sewer District (NEORSD)

• The Easterly Interceptor, Easterly Sludge Force Main as well as facilities on East 55th Street are

NEORSD maintained. Of particular note, the existing force main is a critical asset and should be avoided.

All preliminary and final plans are to be reviewed and approved by the City and Regional Divisions listed above. All modifications, meetings, and/or coordination necessary to obtain City and Regional Divisions approval prior to advertisement shall be included with the base fee.

Public Involvement

Outreach The Consultant will identify a team member or subconsultant who will coordinate and support at least three informational “pop-up” events such as tabling at community destinations and/or events. City staff and/or community partners will provide support at these events.

The consultant will assist with the development of outreach materials (flyers, signs, etc.) for distribution within the community that provide project information, schedule and key details.

The Consultant will prepare base materials (plans, example imagery from similar projects, etc.) for the City to utilize to host the project website on their webpage. The City will support the website with appropriate updates during design and construction of the project. Website launch should align with the Stage 1 submission, and the Consultant should plan for a 30 day review period by the City to finalize the materials prior to launch. The website will contain general project information and materials used at the public meetings to inform those who are unable to attend. During construction, MOT and phasing updates will be posted on the website.

Meetings The Consultant will prepare and attend a minimum of two (2) public meetings. One (1) Public meeting will be held after Stage I submittal (Ward 8), and one after construction project has been awarded. The Consultant shall assume that the first meeting will be an open-house style, held in-person at a location designated by the City. The second public meeting will be held prior to construction and in person. In the Technical Proposal, describe how the meetings will be held, which materials will be presented, and how comments will be collected and responded to. For each meeting the consultant will prepare materials using MOCAP’s new engagement framework, and will document attendance, participation and feedback.

Incorporation of Public Feedback The Stakeholders’ comments from the first and second meetings will be incorporated in the plans as directed and approved by the Administrative Manager, Division of Engineering and Construction and City project manager. Descriptions and examples of how community comments have been incorporated shall be provided as part of the work.

2.7. General Requirements

Rehabilitation

Rehabilitation is defined as pavement widening where appropriate; complete removal and replacement when needed; base replacement where necessary; removal of brick or block course and replacement;

removal of existing asphalt overlays and replacement; adding an asphalt overlay; resetting or replacing curb; replacing underdrains; adjusting castings of various publicly owned utilities of various denominations to grade; rebuilding catch basins, manholes and vaults (any structure owned by a public utility); adding and replacing catch basins; replacing deteriorated and nonconforming sidewalks;

replacing drive aprons; adding ADA compliant curb ramps and landings; removing dirt buildup in the tree lawn area; seeding, sodding or paving tree lawns; maintenance of traffic, temporary signing, temporary pavement markings, signing detour routes, pavement marking details and procedures; permanent pavement markings and signing; curb returns (improving intersection turnouts); removing transit rails and ties; and other miscellaneous items within the existing or proposed right of way which require work due to safety, aesthetics, conflicts, or as requested by the City.

Extent of Field Surveys:

All surveying items shall be the responsibility of the consultant. The Consultant may elect to perform aerial mapping supplemented with field survey.

Consultant’s surveyor will establish the centerline of construction and reference the angle points, existing monuments and the centerline of all intersecting Right-of-Ways. Existing monuments 3-point references shall be set outside the proposed work limits, on non-utility structures or pins set.

Survey shall generally include the following within the project limits:

A. Aerial mapping (optional)

B. Topography map for plan sheets, with stationed main line alignment

C. The plans require northing, easting and elevations of all survey control and existing street monuments. This information will be supplied electronically to Eric Westfall, Survey and Plats

Section. The coordinate values can be local or state plane as long as it is noted. Additional control points shall be set outside the construction limits. Any points can be reestablished from the outside control, this replaces the need for 3-point references. The City will furnish the consultant with a list of all existing monument locations.

D. Bench Marks (Do not use utility facilities)

E. Catch basin condition survey with location, photographs, depths, and work task inventory (adjust, reconstruct, remove and replace)

F. Above ground utilities (including pole ownership, pole number and distance from the curb to face of pole).

G. Underground utilities (including pipe sizes, direction of flow for sewers, duct bank configurations with number of ducts and sizes)

H. Utility castings and their locations and types, noting their condition (broken, worn, or re-usable)

I. Traffic signals and loop detectors

J. Sign inventory

K. Building addresses and company names

L. Face of building & entrance elevations if adjacent to walk

M. Location of basement vaults in right-of-way if identified

N. Property lines per record

O.…