2025-RFP-114

SR 283 - E 55TH (SUPERIOR TO ST. CLAIR) & ST. CLAIR

(E. 55TH TO E. 72ND)

City of Cleveland

Department of Mayor's Office of Capital Projects

601 Lakeside Ave

Cleveland, OH 44114

RELEASE DATE: January 16, 2026

DEADLINE FOR QUESTIONS: January 30, 2026

RESPONSE DEADLINE: February 13, 2026, 12:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/clevelandoh

City of Cleveland

SR 283 - E 55th (Superior to St. Clair) & St. Clair (E. 55th to E. 72nd)

I. INTRODUCTION

II. SCOPE OF WORK

III. COMPENSATION AND INVOICING

IV. THE CITY’S RIGHTS AND REQUIREMENTS

V. OFFICE OF EQUAL OPPORTUNITY (OEO) FORMS

VI. AGREEMENT PROCESS

VII. TERMS AND CONDITIONS

VIII. EQUAL OPPORTUNITY REQUIREMENTS

IX. INSURANCE LIMITS

X. CONSTRUCTION OF AGREEMENT

XI. EVALUATION PHASES

XII. PROPOSAL CONTENTS

XIII. PROPOSAL SUBMITTALS

Attachments:

C - Reimbursables Policy

#2025-RFP-114

Title: SR 283 - E 55th (Superior to St. Clair) & St. Clair (E. 55th to E. 72nd)

1. INTRODUCTION

LATE PROPOSALS WILL NOT BE ACCEPTED

The City of Cleveland invites responses to the Request for Proposal (RFP) for SR 283 - E 55th (Superior to St. Clair) & St. Clair (E. 55th to E. 72nd).

We ask that you strictly adhere to the following critical guidelines outlined in this document.

1.1. Summary

The services required under this Request for Proposal (RFP) are those needed to prepare construction contract plans and specifications for the Division of Engineering and Construction, Mayor’s Office of

Capital Projects, for State Route 283 from Superior Avenue to East 72nd Street, approximately 1.1 miles. E 55th Street from Superior Avenue to St. Clair and St. Clair from E 55th Street to E 72nd Street is designated as State Route (SR) 283 and is classified as a Minor Arterial.

The basic scope of work will consist of removing and replacing asphalt wearing course and intermediate course, installing new curbs, walks, and driveway aprons as needed, PROWAG/ADA-compliant curb ramps and landings, roadway drainage, castings adjusted to grade, traffic control improvements including new mast arm signals at East 61st, East 62nd, Addison, East 67th, and East 71st Streets, if traffic study warrants signals in these locations, and reconfiguring the roadways to accommodate separated bikeways and additional safety and mobility focused changes in alignment with the City’s goals. This is an urban paving project and the City will administer the design. Construction Administration will be performed by

ODOT District 12.

Written questions will be received until January 30, 2026 at 4:00 p.m., and an addendum with all questions and answers will be posted by the close of business on February 6, 2026. The proposal will be due on February 13, 2026, by noon. Questions shall be submitted online through the questions tab included in this proposal request.

Where the following terms such as "Consultant to determine", "Yes", “x”, "By Consultant" and similar notations are used in this RFP, the Consultant shall design and prepare the necessary drawings and details for that item of work. Design work may not be passed on to the construction contractor via plan note. In addition, where there are items that require the action of work (by whom it may not be clear), the

Consultant is the party that shall accomplish it.

The City reserves the right to reject any or all proposals or portions of them, to waive irregularities, informalities, and technicalities, to re-issue or to proceed to obtain the service(s) desired otherwise, at any time or in any manner considered in the City’s best interests. The Director may, at his/her sole discretion, modify or amend any provision of this notice or the RFP.

1.2. Background

This project will revitalize this neighborhood with providing a new paving surface, bike facility, and pedestrian improvements. The pavement width varies from 28’ to 36’ in each direction. It widens at intersections and in parking areas. The right-of-way width is 100’ within the project limits. This information is taken from available records. The accuracy of this information is not guaranteed. The consultant shall review all available records and field data and perform their own field investigations to familiarize themselves with all existing conditions.

Nearby bikeway connections, as outlined in Cleveland Moves, the City’s 5-year multimodal transportation plan, need to be coordinated and considered as part of the design. Design of the Superior and E 55th Street intersection will need to be coordinated with the CUY-6-15.56 Superior Midway Project https://www.clevelandmidway.com/superior. Coordination with separated bike lanes on East 55th Street from Outhwaite to the Lakefront, as planned through the East 55th Safety Action Plan, will be critical. Additional coordination will be needed on East 72nd Street to consider the Cleveland MetroParks ”CHEERS” master plan. https://www.clevelandmetroparks.com/about/planning-design/cheers-cleveland-harbor-eastern-embayment-resilience-strategy Any design must align with the City’s commitment to Vision Zero, emphasizing safety and the reduction of fatal and serious injury crashes as a key outcome of roadway changes.

1.3. Contact Information

Christine George, P.E.

Consulting Engineer 601 Lakeside Dr Cleveland, OH 44114-1067 Email: cgeorge3@clevelandohio.gov Phone: (216) 664-2971

Steven Decker Deputy Commissioner 601 Lakeside Avenue, Room 128 Cleveland, OH 44114 Email: sdecker@clevelandohio.gov Phone: (216) 664-2624

Department:

Mayor's Office of Capital Projects

Department Head:

James DeRosa Director

1.4. Timeline

RFP Published on City website January 16, 2026

Last Day to Submit Provider Questions January 30, 2026, 4:00pm

Publish RFP Addendum February 6, 2026

Proposal Submission Deadline February 13, 2026, 12:00pm https://www.clevelandmidway.com/superior https://procurement.opengov.com/governments/4214/projects/210486/builder/create/.%20https:/www.clevelandmetroparks.com/about/planning-design/cheers-cleveland-harbor-eastern-embayment-resilience-strategy https://procurement.opengov.com/governments/4214/projects/210486/builder/create/.%20https:/www.clevelandmetroparks.com/about/planning-design/cheers-cleveland-harbor-eastern-embayment-resilience-strategy mailto:cgeorge3@clevelandohio.gov tel:(216)664-7426 mailto:sdecker@clevelandohio.gov tel:(216)664-2624

2. SCOPE OF WORK

2.1. Important Instructions for Electronic Submittal

The City of Cleveland is accepting electronic proposal submissions. Proposers shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic proposal.

2.2. The City's Rights and Requirements

Required City Forms

Proposer shall complete, execute, and return with its fee proposal the following documents, blank copies of which are included in the Attachments section. They can also be found online on the City of Cleveland website.

A. The Office of Equal Opportunity Notice to Bidders and Schedules;

B. Federal Form W-9 including Taxpayer Identification Number;

C. Non-Competitive Bid Contract Statement for Calendar Year 2025;

D. Northern Ireland Fair Employment Practices Disclosure.

E. Cleveland Area Business Code Requirements

1. During performance of this Agreement, Proposers shall comply with all applicable requirements of the Cleveland Area Business Code, Chapter 187 of the Codified Ordinances of Cleveland, Ohio, 1976 (“C.O.”), and any Regulations promulgated under the Code, which

Code and Regulations are incorporated into and made part of this RFP by this reference as fully as if rewritten in it or attached. Specifically, compliance under any resulting agreement shall include, but not be limited to, the Proposer’s:

2. Compliance with its proposal representations regarding CSB, MBE, and/or FBE participation in performance of the Agreement;

3. Compliance and cooperation with Project Monitors, whether from the Mayor’s Office of

Equal Opportunity (the “OEO”) or the contracting department;

4. Accurate, complete, and on-time submission of all reports, forms, and documents including, but not limited to, employment reports, certified payrolls, monitoring forms, and other information the Director of the OEO may require, whether in printed or electronic form, to ascertain and verify Proposer’s compliance; and

5. Attendance at and participation in all required project meetings, including OEO compliance meetings, and progress meetings called by the contracting department director(s) at key intervals during performance of the contract services.

a. Failure to Comply - When determining the Proposer’s future eligibility for a City contract, the City shall consider a Proposer’s failure to comply with the representations of https://procurement.opengov.com/signup its proposal and the requirements under the Code as a failure to faithfully perform a contract.

i. Under the Cleveland Area Business Code, the City of Cleveland is firmly committed to assisting Minority Business Enterprises (MBEs), Female Business Enterprises

(FBEs), and Cleveland- area small businesses (CSBs) by providing and enhancing economic opportunities to participate in City contracts. The successful proposer for a contract will be a firm that shares that commitment. Accordingly, a proposer is strongly encouraged to utilize the services of qualified MBE/FBE/CSB sub-consultants that are certified by the Mayor’s Office of Equal Opportunity (the

“OEO”) in its proposal.

I. To document its good-faith effort to utilize certified MBE, FBE and CSB sub-consultants, each proposer must complete Schedules 1 through 4 found in the

Cleveland Area Business Code - Notice to Bidders and Schedules. These schedules identify the proposer’s proposed use of MBE, FBE and CSB sub-consultants on the project, which evidences the proposer’s good-faith effort to obtain the participation of certified sub-consultants. The proposer shall submit the completed forms with its proposal and they will be forwarded to the City’s

Office of Equal Opportunity for evaluation. Failure to submit complete schedules may result in the rejection of a proposal.

II. Proposers may obtain a listing of firms certified by the OEO as CSBs, MBEs and

FBEs by checking the City’s website at http://www.city.cleveland.oh.us. On the home page, select “Office of Equal Opportunity” from the drop-down menu of

City departments. On the Office of Equal Opportunity page, you will find a selection in the left-hand column for “CSB/MBE/FBE Registry”.

III. Proposers are responsible for obtaining the most current list and for contacting potential CSB/MBE/FBE sub-consultants. The City assumes no responsibility for matching prime consultants with qualified, certified MBE, FBE, and/or CSB sub-consultants.

IV. The City Office of Equal Opportunity will monitor participation of MBE, FBE, and/or CSB sub-consultants throughout the duration of the engagement or project. The successful proposer, as contractor, will be responsible for providing the OEO with all information necessary to facilitate this monitoring.

V. The Cleveland Area Business Code, any Regulations promulgated under the

Code, and the OEO Notice to Bidders & Schedules are, buy this reference, incorporated in and made part of this solicitation and any resulting contract as fully as if written in it or attached.

VI. The successful proposer, as contractor, will be required to comply with all terms, conditions, and requirements imposed on a “contractor” in the following Equal

Opportunity Clause, Section 187.22(b) of the Cleveland Codified Ordinances, http://www.city.cleveland.oh.us/ and shall make the Clause part of every subcontract or agreement entered into for services or goods and binding on all persons and firms with which the proposer may deal, as follows: No Proposer shall discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, national origin, age, disability, ethnic group or Vietnam-era or disabled veteran status. Proposers shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to race, religion, color, sex, sexual orientation, national origin, age, disability, ethnic group or Vietnam-era or disabled veteran status. As used in this chapter, “treated” means and includes without limitation the following: recruited whether by advertising or other means; compensated, whether in the form of rates of pay or other forms of compensation; selected for training, including apprenticeship, promoted, upgrade, demoted, transferred, laid off and terminated. Proposers shall post in conspicuous places available to employees and applicants for employment, notices to be provided by the hiring representative of contractors setting forth the provisions of this nondiscrimination clause.

2.3. Scope of Work or Project Details

Services include the preparation of construction contract plans and specifications for the rehabilitation of

State Route 283 between Superior and East 72nd Street, approximately 1.1 miles. Please note State Route

283 follows E 55th Street from Superior Avenue to St. Clair Avenue, then along St, Clair Avenue from

East 55th Street to East 72nd Street (north).

2.4. Available Information

Roadway plans, sewer maps and existing water plans can be found at the following link. Please send an email to cgeorge3@clevelandohio.gov to obtain access to the folder.

Link: SR 283 (Superior to E 72nd)

2.5. Project Description:

Ohio Public Works Commission, ODOT Urban Paving, City Road and Public Utilities Funds will finance this improvement. Additional funds from Safe Routes to Schools and Congestion Mitigation & Air Quality Program may be available. The City will administer the design phase and ODOT District 12 will administer the construction phase of this project.

The pavement width varies from 28’ to 36’ in each direction. It widens at intersections and in parking areas. The right-of-way width is 100’ within the project limits. This information is taken from available records. The accuracy of this information is not guaranteed. The consultant shall review all available records and field data and perform their own field investigations to familiarize themselves with all existing conditions.

In 2022, the City of Cleveland passed a complete and green streets ordinance, and established the Transportation Infrastructure Advisory Committee (TIAC) to advise on projects to incorporate Complete and Green streets elements. The TIAC, in collaboration with the City’s Mobility Team, offered recommendations for the SR 283 corridor, which are conceptually illustrated in the SR 283 Remix located here. The preliminary engineering (PE) phase of this project shall include an evaluation and response to each of the TIAC recommendations, whether they can be incorporated into the project or not.

mailto:cgeorge3@clevelandohio.gov https://theclevelandohio.sharepoint.com/:f:/r/teams/EXTMOCAP/EXTDOC/Engineering%20Design/SR%20283%20(Superior%20to%20E%2072nd)?csf=1&web=1&e=kT9r3w https://platform.remix.com/project/0f009a3e/scenario/3cb4d695-23c3-4d90-811a-52035a983cb0?latlng=41.52346,-81.64913,18.602,p0,b-31.19

Nearby bikeway connections, as outlined in Cleveland Moves, the City’s 5-year multimodal transportation plan, need to be coordinated and considered as part of the design. Design of the Superior and E 55th Street intersection will need to be coordinated with the CUY-6-15.56 Superior Midway Project https://www.clevelandmidway.com/superior. Coordination with separated bike lanes on East 55th Street from Outhwaite to the Lakefront, as planned through the East 55th Safety Action Plan, will be critical. Additional coordination will be needed on East 72nd Street to consider the Cleveland MetroParks ”CHEERS” master plan. https://www.clevelandmetroparks.com/about/planning-design/cheers-cleveland-harbor-eastern-embayment-resilience-strategy Any design must align with the City’s commitment to Vision Zero, emphasizing safety and the reduction of fatal and serious injury crashes as a key outcome of roadway changes.

2.6. Scope Briefing

The project scope shall be split into two (2) parts, Preliminary Engineering (PE) and Final Design (FD). Preliminary Engineering will begin with the notice to proceed and survey activities, and end with the submittal of Stage 1 design plans. Final Design will be authorized upon approval of the Stage 1 set of plans, based on which recommendations from the TIAC are able to be incorporated into the project. Final Design will be complete after submittal of final PS&E to ODOT for Central Office filing.

In general, Preliminary Engineering will include:

A. Review and evaluation of TIAC recommendations. Consultant shall assess the cost and feasibility, including right of way impacts of the TIAC recommendations and recommend which ones can be incorporated into the project. The reporting requirements of the ordinance require

E&C to report back to the TIAC which alternative(s) are chosen and which can be incorporated into the project. Review, editing and completion of ODOT LPA Scoping form including required Environmental submittals.

B. Analyze the conceptual site design to include separated bike lanes. Traffic study will include any potential capacity or LOS concerns utilizing Synchro Traffic Simulation Software, as required by City of Cleveland Division of Traffic Engineering and Highway Capacity Software

(HCS), required by ODOT utilizing ODOT Analysis and Traffic Simulation (OATS)

Manual. Traffic signal removal analysis shall be performed for all existing signals. Any traffic signal warranting removal shall have higher level crossing recommendations including but not limited to High Intensity Activated Crosswalk (HAWK), Rectangular Rapid Flashing Beacons

(RRFB), and pedestrian refuge islands at mid-block crossings. Designer shall coordinate with the

Planning Commission and the Greater Cleveland Regional Transit Authority (GCRTA) to evaluate bus stop consolidation in accordance with traffic signal removal analysis. Existing commercial / industrial neighbors north and east of the project area will continue to utilize St.

Clair Avenue to access their businesses. Design will need to analyze turn movements to ensure truck traffic will be able to continue to traverse the corridor and intersecting cross streets. Consistent with Complete and Green Streets (CGS), all proposed alternatives shall include removing concrete tree lawns to provide low-mow grass areas with future tree planting in cooperation with the city of Cleveland’s Urban Forestry Commission. The East 55th Street design concept includes street level, separated bike lane using plastic delineators and traffic calming islands at the intersections of East 55th Street and Superior Avenue as well as East 55th Street and St. Clair Avenue as outlined in the Remix and the East 55th Safety Action Plan. Project design shall include pavement marking transitions to existing typical section beyond proposed https://www.clevelandmidway.com/superior https://procurement.opengov.com/governments/4214/projects/210486/builder/create/.%20https:/www.clevelandmetroparks.com/about/planning-design/cheers-cleveland-harbor-eastern-embayment-resilience-strategy https://procurement.opengov.com/governments/4214/projects/210486/builder/create/.%20https:/www.clevelandmetroparks.com/about/planning-design/cheers-cleveland-harbor-eastern-embayment-resilience-strategy pavement markings. Please note side street intersection pavement will extend to the point of tangency of the turnout. The consultant will coordinate with the City and Community

Development Corporations for necessary driveway closures to accommodate protected intersectios for the project. The typical section along St. Clair Avenue includes parking protected separated street level bike lanes along the outside lanes, separated by plastic delineators and bus islands at bus stops.

C. Site visit with city project manager and members of Transportation and Complete & Green

Streets team.

D. Pavement cores and soil borings to support traffic signal pole and pavement design. The number and arrangement of cores and borings will be included in the Technical Proposal.

E. Parking Evaluation of entire corridor. Consultant shall provide a parking utilization study based on existing demand and identify any future potential impacts to on-street parking demand and supply.

F. Review of existing utility poles and compilation in spreadsheet format.

G. Perform Subsurface Utility Engineering (SUE) Level B investigations at designated signal mast arm locations.

H. Utility coordination and documentation of meetings, communications and conflicts.

I. Review of existing catch basins (after cleaning by WPC)

1. Stage 1 Plan submittal per ODOT L&D Volume 3, adjusted as needed

In General, Final Design will include

A. Address Stage 1 plan comments from City of Cleveland and ODOT

B. Stage 2 plan submittal per L&D Volume 3 Section 1400

1. Address Stage 2 Comments from City of Cleveland and ODOT

C. Utility Coordination

D. Stage 3 plan submittal per L&D Volume 3 section 1400

1. Address Stage 3 Comments from City of Cleveland and ODOT

E. Final PS&E package for ODOT filing

F. The Consultant will identify a team member or subconsultant who will coordinate and support at least three informational “pop-up” events such as tabling at community destinations and/or events. City staff and/or community partners will provide support at these events.

General Plan Requirements

A. Consultant will prepare rehabilitation plans to include wearing course removal, partial depth and full depth base repair as needed, placement of asphalt surface and intermediate courses, utility adjustments, curb, sidewalk, and drive apron replacement as needed and PROWAG compliant ramps and landings at all intersections.

B. Consultant will prepare plans to match the existing alignment and profile. Intersection curb returns shall generally match existing, except where improvements can be made based on the

TIAC recommendations.

C. Asphalt resurfacing will include wearing course removal and asphalt overlay with a preferred cross slope of 2% while achieving a 4” to 6” curb reveal. An asphalt feathering technique will be applied at intersection areas to ensure a smooth transition.

D. Curb, drive and sidewalk replacements will be considered where needed based on Stage 1 site visit.

E. All intersections and crossings must have Public Right of Way Accessibility Guidelines

(PROWAG) compliant curb ramps. Existing un-disturbed compliant ramps can remain, and all other locations shall show the anticipated curb ramp type, using ODOT BP 7.1. Any existing ramp having resurfacing performed adjacent to it shall be replaced.

F. Existing catch basins will be adjusted, reconstructed, or replaced.

G. Environmental Screening RMR will be needed at signal foundations.

H. Subsurface Utility Engineering, Level A will be if authorized to support location of installation of new signal poles. The Consultant shall assume that ten (10) locations will require SUE Level A for the traffic signal poles and include the cost in the proposal, as authorized.

I. Consultant will prepare a new signing and striping plan, generally following the existing configuration but updated to support approved safety and pedestrian enhancements. Consultant will coordinate the proposed striping and signal upgrades with the City of Cleveland Division of

Traffic Engineering. Refer to Appendix A: Traffic Engineering Supplemental Scope. City will obtain all work agreements and all Right of Way if needed for this project. Consultant shall promptly notify City of any corners that might be needed for the signal pole foundations.

J. Staged review submittals will be sent to all utilities and will include a project schedule with the anticipated construction bid date. Enbridge (previously Dominion East Ohio) is conducting a multi-year Pipeline Infrastructure Replacement (PIR) program. Early and often coordination with

Enbridge is required to coordinate possible PIR work with the project.

K. Copies of the Consultant’s correspondence and communications with the utility companies will be compiled by the consultant and submitted to the City with each plan review submittal.

L. Consultant will prepare utility work construction schedules in the form of an ODOT utility

Exhibit “B”, for submittal with the final plans and specifications. The Exhibit “B” will include utility schedules, work order numbers if available, and shall identify specific castings, poles, structures, gas lines etc. within the project limits for any given utility company’s proposed work.

M. Consultant will identify public utility owner and number of castings to be adjusted or reconstructed to grade and label on the plan sheets. If the existing cover is extremely worn, the

Consultant should assume the frame will also be replaced.

Division of Water (CWD)

A. The existing 8” water main from East 55th Street to East 72nd Street along St. Clair Avenue will be abandoned. The existing connections, intersecting street water mains, and hydrants will reconnect to be served by the existing 16” water main. 4” hydrants will be replaced with 6” hydrants.

B. Consultant will design the proposed improvements and prepare separate water line plans & profiles and intersection plan & profile at all intersections.

C. Consultant will prepare schematic water plans with existing underground utilities and proposed connection to the existing 16" waterline. A meeting will be held with CWD distribution and hydraulic sections to review the location of the new waterline connections and tie into existing intersecting mains. This meeting needs to occur well in advance of the Stage 1 submittal.

D. Water work will also include adjustments to appurtenances such as castings and valves, reconstruction of water meter manholes, plugging abandoned service connections, extending and adjusting service connections, and extending and adjusting hydrants, where necessary from begin to end project.

E. Consultant shall use ODOT Construction and Material specifications Item 638 Water Mains and

Service Branches for all water work. CWD General Notes and Details shall be included in the plans.

Division of Traffic Engineering (TE)

• See Appendix A: Traffic Engineering Supplemental Scope for detailed scope of service information. The designer shall evaluate the use of signal retroreflective backplates to improve red light compliance.

Cleveland Public Power (CPP)

• Pole consolidation, pole relocation, lighting pole/arm replacement and vault casting adjustments will be coordinated with CPP. Grade adjustments or reconstructions of manholes and vaults will be shown in the project plans. Consultant shall include the cost of this effort in the base fee.

• Based on manhole/vault condition surveys currently under way, some of the CPP vaults, manholes and/or ducts may require repair or replacement. A detail(s) for adjustment or reconstruction of vault/manhole access shall be included with base fee. New vaults or repair/reconstruction of conduits will be a negotiated additional service if authorized fee.

Division of Water Pollution Control (WPC)

• Consultant will conduct catch basin and curb inlet condition survey. Drainage catchment will be adjusted, reconstructed, or replaced based on condition survey. Condition survey shall be submitted to City with Stage 1 recommendations. The survey shall include sketches and photo log supporting the recommendation. New catch basins will be installed at existing locations with a connection pipe, 4-ft to 6-ft. The lateral will be televised by the contractor prior to connecting the stub. If the lateral has reached its design life, the lateral shall be replaced to the main. Contingency quantities will be established for the entire lateral. WPC will clean existing basins in order for the Consultant to verify depths and conduct the condition survey.

North East Ohio Regional Sewer District (NEORSD)

• The Easterly Interceptor, Easterly Sludge Force Main as well as facilities on East 55th Street are

NEORSD maintained. Of particular note, the existing force main is a critical asset and should be avoided.

All preliminary and final plans are to be reviewed and approved by the City and Regional Divisions listed above. All modifications, meetings, and/or coordination necessary to obtain City and Regional Divisions approval prior to advertisement shall be included with the base fee.

Public Involvement

Outreach The Consultant will identify a team member or subconsultant who will coordinate and support at least three informational “pop-up” events such as tabling at community destinations and/or events. City staff and/or community partners will provide support at these events.

The consultant will assist with the development of outreach materials (flyers, signs, etc.) for distribution within the community that provide project information, schedule and key details.

The Consultant will prepare base materials (plans, example imagery from similar projects, etc.) for the City to utilize to host the project website on their webpage. The City will support the website with appropriate updates during design and construction of the project. Website launch should align with the Stage 1 submission, and the Consultant should plan for a 30 day review period by the City to finalize the materials prior to launch. The website will contain general project information and materials used at the public meetings to inform those who are unable to attend. During construction, MOT and phasing updates will be posted on the website.

Meetings The Consultant will prepare and attend a minimum of two (2) public meetings. One (1) Public meeting will be held after Stage I submittal (Ward 8), and one after construction project has been awarded. The Consultant shall assume that the first meeting will be an open-house style, held in-person at a location designated by the City. The second public meeting will be held prior to construction and in person. In the Technical Proposal, describe how the meetings will be held, which materials will be presented, and how comments will be collected and responded to. For each meeting the consultant will prepare materials using MOCAP’s new engagement framework, and will document attendance, participation and feedback.

Incorporation of Public Feedback The Stakeholders’ comments from the first and second meetings will be incorporated in the plans as directed and approved by the Administrative Manager, Division of Engineering and Construction and City project manager. Descriptions and examples of how community comments have been incorporated shall be provided as part of the work.

2.7. General Requirements

Rehabilitation

Rehabilitation is defined as pavement widening where appropriate; complete removal and replacement when needed; base replacement where necessary; removal of brick or block course and replacement;

removal of existing asphalt overlays and replacement; adding an asphalt overlay; resetting or replacing curb; replacing underdrains; adjusting castings of various publicly owned utilities of various denominations to grade; rebuilding catch basins, manholes and vaults (any structure owned by a public utility); adding and replacing catch basins; replacing deteriorated and nonconforming sidewalks;

replacing drive aprons; adding ADA compliant curb ramps and landings; removing dirt buildup in the tree lawn area; seeding, sodding or paving tree lawns; maintenance of traffic, temporary signing, temporary pavement markings, signing detour routes, pavement marking details and procedures; permanent pavement markings and signing; curb returns (improving intersection turnouts); removing transit rails and ties; and other miscellaneous items within the existing or proposed right of way which require work due to safety, aesthetics, conflicts, or as requested by the City.

Extent of Field Surveys:

All surveying items shall be the responsibility of the consultant. The Consultant may elect to perform aerial mapping supplemented with field survey.

Consultant’s surveyor will establish the centerline of construction and reference the angle points, existing monuments and the centerline of all intersecting Right-of-Ways. Existing monuments 3-point references shall be set outside the proposed work limits, on non-utility structures or pins set.

Survey shall generally include the following within the project limits:

A. Aerial mapping (optional)

B. Topography map for plan sheets, with stationed main line alignment

C. The plans require northing, easting and elevations of all survey control and existing street monuments. This information will be supplied electronically to Eric Westfall, Survey and Plats

Section. The coordinate values can be local or state plane as long as it is noted. Additional control points shall be set outside the construction limits. Any points can be reestablished from the outside control, this replaces the need for 3-point references. The City will furnish the consultant with a list of all existing monument locations.

D. Bench Marks (Do not use utility facilities)

E. Catch basin condition survey with location, photographs, depths, and work task inventory (adjust, reconstruct, remove and replace)

F. Above ground utilities (including pole ownership, pole number and distance from the curb to face of pole).

G. Underground utilities (including pipe sizes, direction of flow for sewers, duct bank configurations with number of ducts and sizes)

H. Utility castings and their locations and types, noting their condition (broken, worn, or re-usable)

I. Traffic signals and loop detectors

J. Sign inventory

K. Building addresses and company names

L. Face of building & entrance elevations if adjacent to walk

M. Location of basement vaults in right-of-way if identified

N. Property lines per record

O. Establish Public Right-of-Way

The above shall be used as a guide for the consultant to determine the survey scope. Consultant will be responsible to determine the needed detailed scope to complete the improvement. Technical proposal should include discussion of the anticipated approach to field surveys.

Right-of-Way Plan

No right of way is anticipated for this project.

Signalization

Work shall be as specified under the Traffic Scope of Services Appendix A.

Geotechnical:

See scoping brief. Technical proposal should include discussion of the anticipated approach to geotechnical investigation. Geotechnical Firm will obtain an obstruction permit from dalpermits@city.cleveland.oh.us

Design Criteria and Standards

The Consultant will perform the work in accordance with the Ohio Department of Transportation's LPA Local-Let Policy and Procedures Manual, Location and Design Manual, Volumes 1, 2 and 3, other ODOT applicable design manuals listed in Design Resource Center, Cleveland and ODOT standard drawings, City of Cleveland Specifications supplemented with ODOT latest Construction and Material specifications.

Plan Format

Plan format will follow Location and Design Manual Volume 3 guidelines and supplemented by the following:

General notes text size shall be 0.175 and titles larger and bold. All other plan text sizes shall be 0.14.

Roadway plan/sub summary and water line plan and profile views will be used at horizontal scale of 1” = 20’ with cross references to supplemental sheets detailing the making of the public improvement.

A pavement elevation table is required for this project.

Provide Intersection Details at all intersections.

The work, type and location, including pavement, sidewalk, curb and drive apron replacement limits, will be shown by cross-hatching, symbols, line variations and/or reference balloons and stations. New improvements such as new catch basins should be labeled (Sta, offset, existing and proposed description) on the plan sheets. Adjustments and Reconstructed items are appropriate in the plan sub summary table.

Begin, Resume, Suspend and End Project Stations, and curb, sidewalk and driveway removals and replacement labels will be shown on the plan sheets. Intersection work limit will be labeled (Sta. offset and pavement width) at work limit.

Castings that are to be adjusted to grade, manholes and vaults that are to be rebuilt, public and private utilities shall be shown on the plan and identified by their types. During the field survey, record the number of broken or worn castings and their locations and types.

All underground utilities within excavation areas need to be shown in plan sheets. All widths greater than 15-inches shall be double line with different line designations and with appropriate labels. Underground utility profile information is not required to be shown where catch basins are removed and replaced, with 4-to-6-foot connection. Drainage details for new basins with lateral to sewer, traffic signal plans, waterline plans will require underground utility plan and profile information.

mailto:dalpermits@city.cleveland.oh.us

All overhead utility poles, within existing right of way, and work area shall be shown on plans, with the pole number and/or ownership.

The drainage work may include replacement or new catch basins, as per City standard drawing CB-1, as outlined in previous sections. Sewer profiles showing crossing utility elevations are required for area of lateral replacement.

General Summary plan sheet shall be provided.

During construction, the contractor will be required to complete the project in phases (longitudinal divisions), using phased construction. A two-year construction period is expected. Phased construction MOT typical sections, plans, notes and quantities shall be required.

2.8. Project Schedule and Deliverables

Project Schedule:

The City will require the successful design consultant to complete this roadway design project in a maximum of 18 months. This time will begin the day the Administrative Manager, Division of Engineering and Construction issues the notice to proceed. Construction services will last for the duration of construction, estimated to be 18 months.

The following timeline is submitted for your information:

Notice to Proceed: March 2026

Contract: July 2027

Advertise (bid documents): February 2028

Agreement duration expected February 2026 - November 2029

This is a local let project funded through Ohio Public Works Commission Issue I Grant, ODOT Urban Paving Funds, Public Utilities and City Road and Bridge bonds. The consultant is reminded that the eighteen (18) month design period includes the review time by the various stakeholders and commences from notice to proceed through advertisement. Work shall begin at the time of the notice to proceed.

Deliverables:

Stage I Design

Project Plans:

• City E & C (2 half size (11” x 17”) hard copies and 1 digital pdf)

• Perform Subsurface Utility Engineering (SUE) Level B investigations at designated signal mast arm locations.

• Traffic Engineering (1 half size 11” x 17”) hard copies and 1 digital pdf)

• CWD (1 half size (11” x 17”) hard copies and 1 digital pdf)

• WPC (1 half size (11” x 17”) hard copies and 1 digital pdf)

• Private utilities involved (1 digital pdf)

• Opinion of Probable Construction Cost, ODOT Estimator format (1 pdf and 1 excel)

Stage III Design

Project Plans:

• City E & C (2 half size (11” x 17”) hard copies and 1 digital pdf)

• Traffic Engineering (1 half-size set 11" x 17") hard copy

• CWD (1 half size (11” x 17”) hard copies and 1 digital pdf)

• WPC (1 half size (11” x 17”) hard copies and 1 digital pdf)

• Private utilities involved (1 hard copy and 1 digital pdf)

• Opinion of Probable Construction Cost, ODOT estimator format (1 pdf and 1 excel)

Stage III Final PS&E in ODOT format

Project Plans:

• City E & C (2 half size (11” x 17”) hard copies and 1 digital pdf)

• CWD (1 half size (11” x 17”) hard copies and 1 digital pdf)

• WPC (1 half size (11” x 17”) hard copies and 1 digital pdf)

• Private utilities involved (1 hard copy and 1 digital pdf)

• Opinion of Probable Construction Cost, ODOT estimator format (1 pdf and 1 excel)

Construction Services

The Division of Engineering and Construction will require a full size set of as-builts drawings in digital format and does not require a corresponding set of mylars. Labor to produce the as-built drawings will be part of the Stage III services.

As-builts shall be submitted on a CD, DVD or USB drive in AutoCAD format, TIFF format, and PDF format for City records. Each drawing shall have the City project number (M-1267) stamped in the lower right-hand corner, just outside the drawing border.

Procedures and Reports

The City of Cleveland will make available to the Consultant any existing information it may have on hand.

Drawings, submissions, reviews, and review meetings will follow the City's normal operating procedures.

The City will require a preliminary and final plan submittal and review meeting, as well concurrent review submittals with public and private utilities and Traffic Engineering. The Consultant will arrange meetings with these various entities to meet or exceed the project timeline.

Private utility companies are to be contacted. Coordination, review and plan details necessary for the utility company to accomplish their work shall be included in the services furnished by the consultant.

ODOT Utility Exhibit “B” shall be submitted to the Division of Engineering and Construction. Utility relocation plans and schedules shall meet the construction schedule. Early pole relocation and gas main replacement coordination with the utility provider is a necessity.

During periods when the work is being performed, a monthly progress report and progress schedule will be required with invoice. Shortly after the notice to proceed has been received, the successful proposer shall submit a realistic schedule for approval. Once approved, this schedule shall become a part of the contract. Payments will be based upon the accepted "percentage complete" as shown on the progress schedule. Payment invoices shall be submitted in a format acceptable to the City.

2.9. Proposal Format & Requirements

The proposal shall be submitted via "OpenGov" in a two part process.

Part "A" shall be the response to the qualifications and technical aspects of the RFP.

Part "B" shall contain the proposed fee including a signed cover letter on company letterhead and two (2) unbound copies of the "Contract Employment Report"

All documents are electronic, and no hard copies are required.

The proposal information is to be organized as follows:

PART “A”

SECTION 1 – MANAGEMENT

Provide GSA Standard Form 330 – Parts I and II. Resumes of personnel actually performing work tasks, including subconsultants, shall be submitted in Part I, Section E of GSA Form 330. For those firms with more than one office, include the office location (City) to which the team member is assigned. A detailed project organization chart is required in Section D of GSA Form 330.

In Part I, Section H of GSA Form 330, discuss the meaningful involvement of each firm on the team, how you intend to manage the project and who will have overall responsibility. Prime and Sub-consultant work history should be presented, as well as the length of time and number of projects the prime has worked with various team members. The quality control and assurance program should be discussed.

Provide GSA Standard Form 330 – Parts I and II for any firm with thirty percent (30%) or more of the proposed work.

SECTION 2 – TECHNICAL

Provide a technical approach in sufficient detail such that it may be determined that the proposer has an understanding of the type of work involved and disciplines necessary to accomplish the project. Describe how the project is envisioned, or in other words, what is being furnished for the dollars quoted. Any exceptions or amplifications of the scope of work shall be presented under this section. Present solutions that can improve the roadway design. Describe any potential problems.

Provide a detailed list and number of drawings and man-hours including sub-consultants to develop contract construction plan set.

Provide a realistic Project Schedule, showing the necessary work items, agency reviews, and total completion time. Project schedules are to be submitted utilizing “Microsoft Project”. The City requires 30 consecutive days to review each plan Stage.

The City has designated a page limit of ten (10) pages for the Technical Approach. The Project schedule does not count toward the 10 pages.

SECTION 3 – SUBCONSULTANTS

Provide a list of subconsultants, their work assignments and the percent of the work and percent of CSB work and assignments that the entire team will be performing. Resumes shall be included in Section 1, within the GSA 330.

Provide the following information for each sub consultant on the team:

• Subconsultant's name and mailing address

• Subconsultant's telephone and fax numbers

• A description of the work and the percentage that is anticipated the subconsultant will perform

• Subconsultant’s CSB status

• A list of projects, if any, on which your firm and the subconsultant have both worked on

• A list of City of Cleveland projects, if any, the firm has worked on

The Cleveland Area Business Code contained in Chapter 187 of the Codified Ordinances of Cleveland Ohio 1976 was enacted in an effort to increase the participation of local small business enterprises in City of Cleveland Contracts. The City has, therefore, established as one of its objectives, the meaningful involvement of Cleveland Small Businesses (CSB). The Mayor’s Office of Capital Projects has a participation goal of ten (10) percent for Cleveland Small Businesses (CSB) on this project.

Each Consultant representing itself as a Cleveland Area Small Business (CSB) within the OEO schedules must be certified with the Office of Equal Opportunity as a CSB, CSB/MBE or CSB/FBE. Currently certified firms can be found at: https://cleveland.diversitycompliance.com

Include a statement certifying that Schedules 1-4 of the OEO Office are included in Part “B” envelope (See instructions for Part “B”).

SECTION 4 – ODOT PREQUALIFICATIONS

Consultant and/or team members shall be ODOT prequalified in Non-Complex Roadway Design, Basic Traffic Signal Design, and Bicycle and Pedestrian Facilities. Include ODOT prequalification’s of all team members.

Resumes shall be included in Section 1, within the GSA 330.

SECTION 5 – FORMS

Form W-9:

List your form of business entity and your Taxpayer Identification Number. If submitted as a joint venture, a separate number for each member of the venture is required unless one number has been obtained for the venture. A Taxpayer Identification Number is required for entities other than a sole proprietorship or an individual, for which a Social Security Number is appropriate.

Noncompetitive Bid Contract Statement:

The form titled “Noncompetitive Bid Contract Statement For Calendar Year 2025” shall be filled out and submitted for the prime consultant only.

PART “B”

OFFICE OF EQUAL OPPORTUNITY (OEO) REPORTS

The "Contract Employment Report", Schedules 1 through 4, from the OEO Office must be completed and returned with your proposal, although some terms, wording, descriptions, etc. in these documents do not necessarily apply to a professional services contract. All subconsultants need to be listed on Schedule 2 and all subconsultants must execute Schedule 3.

Please furnish a signed pdf copy of Schedules 1 through 4 in Part "B" of your proposal. Under the Subconsultant section in Part “A” certify that schedules are included in Part “B” as described herein.

Return all schedules whether or not they apply to the project. The object of these forms is to facilitate OEO approvals. OEO will not evaluate participation for professional service contracts without these forms.

https://cleveland.diversitycompliance.com/

COMPENSATION

See "Proposal Fee Sheet" for the format desired.

Fee Definitions

Actual Cost Plus Net Fee with an upset maximum: The City will pay actual salary, overhead and expenses up to the upset maximum, and the consultant is expected to complete the work as scoped within the fee stated. The Net Fee will be paid whether or not the upset maximum is achieved. The only method of revising the upset maximum is through a change in the scope of work. If a change of complexity is claimed and granted, the modification will contain a Net Fee of zero dollars.

Lump Sum Fee: This is a bottom-line figure and includes salary, overhead and expenses. As with the Cost-Plus Net Fee, the consultant is expected to complete the work as scoped at the fee stated, and the only method of revising the Lump Sum Fee is through a change in the Scope of Work. If a change in complexity is claimed and granted, the modification will contain a net fee of zero dollars. The consultant shall submit the proposed number of man-hours for prime consultant and all subconsultants.

Fee Information Required

If a fee based on Actual Cost-Plus Net Fee with an upset maximum is offered, the proposal shall indicate the makeup of the fee hours, hourly rates, overhead, direct costs, and profit. Overhead percentage quoted shall remain in effect throughout the life of the basic contract. The source of the overhead rate quoted shall be identified; i.e., estimated, from an audit, etc. The hours quoted shall relate to a facet of the work involved. Work sheets (typed sheets not necessary) should be furnished for obtaining hours quoted. The weighted average rate per hour will be monitored on invoices and shall not exceed the rate from the proposal without justification. If a fee based on Lump Sum is offered, the proposal shall indicate the makeup of the fee hours and direct costs. The hours quoted shall relate to a facet of the work involved.

Work sheets (typed sheets not necessary) should be furnished for obtaining hours quoted. The intent is to show that the project has received a reasonable degree of estimation.

The consultant shall indicate the method that will be used to determine the fee should a contract modification become necessary. For example: hourly rate x multiplier + profit + expenses.

In estimating the fee, include any wage…